Executive Committee Minutes

Monday, August 23, 2021

9:30 A.m. - 5:30 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• S. McKeen,
• T. Cartmell,
• S. Hamilton,
• and M. Walters

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1.

Call to Order and Related Business

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:33 a.m., Monday, August 23, 2021, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor D. Iveson conducted roll call and confirmed the attendance of Members of Executive Committee.

Councillors M. Banga, B. Esslinger and A. Knack; A. Corbould, City Manager; and K. Gibson, R. Zheng and E. Norton, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. McKeen

  That the August 23, 2021, Executive Committee meeting agenda be adopted with the following changes:

  Additions: 

  • 6.3 Approval of Expropriation Yellowhead Trail Freeway Conversion - Consideration of Inquiry Officer's Report for 14950 Yellowhead Trail
  • 9.4 Approval of Expropriation type Damages and Approval to Pay Reasonable Legal and Expert Costs
    (Private pursuant to sections 16, 25 and 27 of the Freedom of Information and Protection of Privacy Act)
  • 9.5 Transit Pilot Project Agreements
    (Private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act)

  Replacement attachment: 

  • 6.1 GEF Seniors Housing Holyrood Land Lease
    
    • Attachment 2
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: T. Cartmell

  That the August 9, 2021, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.3, 9.1 and 9.2.

2.2

Vote on Reports not Selected for Debate

• Moved by: M. Walters

  That the recommendations in the following reports be approved:

  • 5.1 Alternative Surplus School Site - Henderson Estates Park
  • 5.2 Engage With Homeowners Associations as City-Building Partners (S. Hamilton)
  • 6.1 GEF Seniors Housing Holyrood Land Lease
  • 6.2 2021 Affordable Housing Sites - Sale of Land Below Market Value and Grant Funding
  • 6.4 Use of Neighborhood Renewal Funds - Exception to Policy C595A
  • 6.5 Railway Warning System Sole Source Agreement
  • 9.3 Land Acquisition
  • 9.4 Approval of Expropriation type Damages and Approval to Pay Reasonable Legal and Expert Costs
  • 9.5 Transit Pilot Project Agreements
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: S. McKeen

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.3 Approval of Expropriation Yellowhead Trail Freeway Conversion - Consideration of Inquiry Officer's Report for 14950 Yellowhead Trail
    

  1. 1. A. Somji, Yellowhead Motor Inn Ltd o/a Ramada Edmonton Yellowhead
     2. P. Barrette
     3. J. MacDonald
     4. S. Finlay
     5. E. Strohschein, DS Classic Grill Ltd.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Alternative Surplus School Site - Henderson Estates Park

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• That the revised due date of Fourth Quarter 2021, Executive Committee for the Financial and Corporate Services report - FCS00368, Alternative Surplus School Site - Henderson Estates Park, be approved.

  Revised Due Date: Fourth Quarter 2021

  
  
  
  
  

5.2

Engagement with Homeowners Associations as City-Building Partners (S. Hamilton)

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• That the revised due date of Fourth Quarter 2021, Executive Committee for the Citizen Services report  - CS00619, Engagement with Homeowners Association as City-Building Partners (S. Hamilton), be approved.

  Revised Due Date: Fourth Quarter 2021

  
  
  
  
  

6.

Reports

6.1

GEF Seniors Housing Holyrood Land Lease

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• That a lease agreement between the City of Edmonton and Greater Edmonton Foundation Seniors Housing, as outlined in Attachment 2 of the August 23, 2021, Financial and Corporate Services report FCS00678, be approved, and that the agreement be in form and content acceptable to the City Manager.

  
  
  
  
  

6.2

2021 Affordable Housing Sites - Sale of Land Below Market Value and Grant Funding

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• 1. That the sale of land in Garneau, at below market value, as outlined in Attachment 1 of the August 23, 2021, Financial and Corporate Services report FCS00680, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That the grant funding affordable housing agreement for Garneau, as outlined in Attachment 2 of the August 23, 2021, Financial and Corporate Services report FCS00680, be approved, and that the agreement be in form and content acceptable to the City Manager.
  3. That the sale of land in Queen Alexandra, at below market value, as outlined in Attachment 3 of the August 23, 2021, Financial and Corporate Services report FCS00680, be approved, and that the agreement be in form and content acceptable to the City Manager.
  4. That the grant funding affordable housing agreement for Queen Alexandra, as outlined in Attachment 4 of the August 23, 2021, Financial and Corporate Services report FCS00680, be approved, and that the agreement be in form and content acceptable to the City Manager.
  
  
  
  
  

6.3

Approval of Expropriation Yellowhead Trail Freeway Conversion - Consideration of Inquiry Officer's Report for 14950 Yellowhead Trail

The following member of Administration’s delegation made a presentation:

• J. Kwok, Office of the City Manager (Legal Services)

The following public speakers made presentations:

• A. Somji, Yellowhead Motor Inn Ltd o/a Ramada Edmonton Yellowhead
• J. MacDonald
• S. Finlay
• E. Strohschein, DS Classic Grill Ltd.

The following public speaker made a presentation and answered questions:

• P. Barrette

The following members of Administration’s delegation answered questions: 

• A. Corbould, City Manager
• G. Buck, Office of the City Manager (Legal Services)
• J. Meliefste, Integrated Infrastructure Services
• K. Fallis-Howell, Acting City Solicitor

• Moved by: S. McKeen

  That Executive Committee meet in private pursuant to sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

  
  

  In Favour (4)

  D. Iveson, S. Hamilton, S. McKeen, and T. Cartmell

  
  
  
  Carried (4 to 0)

  *Due to technical difficulties, Councillor M. Walters was absent for the vote.

  Executive Committee met in private at 10:30 a.m., Monday, August 23, 2021.

  
  
• Moved by: S. McKeen

  That Executive Committee meet in public.

  
  
  
  
  

  With the unanimous consent of Executive Committee, the motion carried.

  Executive Committee met in public at 11:03 a.m., Monday, August 23, 2021.

  
  
• Moved by: S. McKeen

  That Executive Committee recommend to City Council: 

  1. Having considered the report of the inquiry officer in Attachment 2 of the August 23, 2021, Office of the City Manager report OCM00728, that the expropriation of the land shown and legally described in Attachment 1 of the August 23, 2021, Office of the City Manager report OCM00728 (the “Subject Land”), including all interests therein, be approved, for the reasons contained in the August 23, 2021, Office of the City Manager report OCM00728, including Attachment 4. 
  2. That all steps under the Expropriation Act, RSA 2000, c E-13 (the “Act”), be taken to complete the expropriations, including but not limited to serving the decision of City Council, registering a certificate of approval, and service of the respective notices of expropriation, notices of proposed payment, and notices of possession.
  3. That Attachment 7 of the August 23, 2021, Office of the City Manager report OCM00728, remain private pursuant to sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body), and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act, RSA 2000, c F-25.
  4. That the discussion of the August 23, 2021, Office of the City Manager report OCM00728, remain private pursuant to sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body), and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act, RSA 2000, c F-25.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

6.4

Use of Neighborhood Renewal Funds - Exception to Policy C595A

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• That Executive Committee recommend to City Council:

  1. That an exception to Neighbourhood Renewal Program Policy C595A, to allocate $17.0 million in neighbourhood renewal funds for purposes other than neighbourhood renewal, be approved.
  2. That $17.0 million in funds within the Neighbourhood Renewal Reserve be transferred to the appropriated Financial Stabilization Reserve to offset future budget impacts of COVID-19.
  
  
  
  
  

6.5

Railway Warning System Sole Source Agreement

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• That a sole source procurement agreement between the City of Edmonton and the Canadian National Railway Company, for the design and installation of a crossing warning system, for an amount not to exceed $597,553 (excluding GST), as outlined in Attachment 1 of the August 23, 2021, City Operations report CO00755, be approved, and that the agreement be in form and content acceptable to the City Manager. 

  
  
  
  
  

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries.

8.

Motions Pending

There were no Motions Pending.

9.

Private Reports

• Moved by: T. Cartmell

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 11:13 a.m., Monday, August 23, 2021.

  
  
• Moved by: S. McKeen

  That Executive Committee meet in public.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 11:22 a.m., Monday, August 23, 2021.

  
  

9.1

Sale of Land Below Market Value

The following members of Administration’s delegation answered questions: 

• M. Debrinski, Urban Planning and Economy
• B. Ferguson, Integrated Infrastructure Services

• Moved by: S. McKeen
  1. That the sale of land, below market value, as outlined in Attachment 2 of the August 23, 2021, Financial and Corporate Services report FCS00622, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That the August 23, 2021, Financial and Corporate Services report FCM00622, remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

9.2

Confidential Expropriation Settlement Pre-Approval - Yellowhead Trail Freeway Conversion Program - GB/JMM

• Moved by: T. Cartmell
  1. That the proposed settlement, as outlined in Attachment 1 of the August 23, 2021, Office of the City Manager report OCM00688, be approved.
  2. That the August 23, 2021, Office of the City Manager report OCM00688, remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

9.3

Land Acquisition

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• 1. That the acquisition of land, as outlined in Attachment 3 of the August 23, 2021, Financial and Corporate Services report FCS00726, be approved, and that the agreement be in form and content acceptable to the City Manager.
  2. That the August 23, 2021, Financial and Corporate Services report FCS00726, remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body), and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  
  
  
  

9.4

Approval of Expropriation type Damages and Approval to Pay Reasonable Legal and Expert Costs

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• 1. That the proposed settlement, as outlined in Attachment 1 of the August 23, 2021, Office of the City Manager report OCM00750, be approved.
  2. That the August 23, 2021, Office of the City Manager report OCM00750, remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  
  
  
  

9.5

Transit Pilot Project Agreements

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• 1. That the following agreements for the Alberta Zero Emission Hydrogen Transit (AZEHT) pilot project, as outlined in Attachment 1 of the August 23, 2021, City Operations report CO00763, be approved, and that the agreements be in form and content acceptable to the City Manager:
     1. a single source agreement with Zen and the Art of Clean Energy Solutions Inc., for an amount not to exceed $717K (excluding GST) over three years;
     2. a single source agreement with Suncor Energy Inc., for an amount not to exceed $824K (excluding GST) over three years; 
     3. a single source agreement with Strathcona County, for an amount not to exceed $28K (excluding GST) over three years, and the transfer of a fuel cell electric bus, valued at an amount not to exceed $1.9M (excluding GST).
  2. That the August 23, 2021, City Operations report CO00763, remain private pursuant to section 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  
  
  
  
  

10.

Notices of Motion and Motions without Customary Notice

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 11:27 a.m., Monday, August 23, 2021.