Community and Public Services Committee - Non-Regular Minutes

Friday, March 24, 2023

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• K. Principe, 
• J. Rice, 
• A. Knack, 
• A. Paquette, 
• and A. Sohi 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor K. Principe called the meeting to order at 9:31 a.m., Friday, March 24, 2023, and acknowledged that Community and Public Services Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor K. Principe conducted roll call and confirmed the attendance of Members of Community and Public Services Committee. 

Mayor A. Sohi is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18156.

K. Stolarz, Deputy City Clerk, B. Webster and J. Abekah, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Rice

  That the March 24, 2023, Community and Public Services Committee - Non-Regular meeting agenda be adopted.

  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6 and 6.7.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

5.

Public Reports

There were no Public Reports on the agenda.

6.

Private Reports

• Moved by: A. Knack

  That Community and Public Services Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 6.1, 6.2, 6.3, 6.4, 6.5, 6.6 and 6.7.

  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

  Community and Public Services Committee met in private at 9:36 a.m., Friday, March 24, 2023.

  
  

• The following member of Administration’s delegation made a presentation:

  • M. Everett, Office of the City Clerk

  K. Stolarz, Deputy City Clerk and A. Giesbrecht, City Clerk, answered questions.

  The following member of Administration's delegation answered questions:

  • J. Bonner, Office of the City Clerk

  *Clerks note: A presentation was made in private prior to the discussion of the private items.

  Moved by: A. Paquette

  That Community and Public Services Committee meet in public.

  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

  Community and Public Services Committee met in public at 2:09 p.m., Friday, March 24, 2023

  
  

6.1

Community Standards and Licence Appeal Committee - Recruitment 2023

The following member of Administration’s delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• K. Cherniawsky, Community Standards and Licence Appeal Committee

The following member of Administration’s delegation answered questions:

• G. Dziwenka, Office of the City Clerk

• Moved by: J. Rice
  1. That the March 24, 2023, Office of the City Clerk report OCC01688, remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  2. That Community and Public Services Committee recommend to City Council:
     1. That the individuals listed in Attachment 1 of the March 24, 2023, Office of the City Clerk report OCC01688, be reappointed to the Community Standards and Licence Appeal Committee, for the term of May 1, 2023 to April 30, 2024.
     2. That the March 24, 2023, Office of the City Clerk report OCC01688, and Attachments 2 and 3, remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
     3. That Attachment 1 of the March 24, 2023, Office of the City Clerk report OCC01688 remain private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

6.2

Women's Advocacy Voice of Edmonton Committee (WAVE) - 2022/23 Membership Report and (Re)Appointment Recommendations

The following member of Administration’s delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• F. Omole, Women's Advocacy Voice of Edmonton Committee

K. Stolarz, Deputy City Clerk and A. Giesbrecht, City Clerk, answered questions.

• Moved by: J. Rice
  1. That the March 24, 2023, Office of the City Clerk report OCC01692, remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act. 
  2. That Community and Public Services Committee recommend to City Council:
     1. That the individual listed in Attachment 1 of the March 24, 2023, Office of the City Clerk report OCC01692, be reappointed to the Women’s Advocacy Voice of Edmonton Committee, for the term of May 1, 2023 to April 30, 2025.
     2. That the March 24, 2023, Office of the City Clerk report OCC01692, and Attachments 2 and 3, remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
     3. That Attachment 1 of the March 24, 2023, Office of the City Clerk report OCC01692 remain private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

6.3

Edmonton Historical Board (EHB) - 2023 Recruitment

The following member of Administration’s delegation made a presentation:

• M. Everett, Office of the City Clerk

K. Stolarz, Deputy City Clerk, answered questions.

The following member of the delegation answered questions:

• S. Rees, Edmonton Historical Board 

• Moved by: A. Knack
  1. That the March 24, 2023, Office of the City Clerk report OCC01690 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Community and Public Services Committee - Non-Regular meeting.
  2. That the Edmonton Historical Board Chair Recommended Shortlist, as set out in Attachment 3 of the March 24, 2023, Office of the City Clerk report OCC01690, be approved. 
  3. That the Edmonton Historical Board draft interview questions, as set out in Attachment 4 of the March 24, 2023, Office of the City Clerk report OCC01690, be approved.
  4. That the March 24, 2023, Office of the City Clerk report OCC01690 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

6.4

Accessibility Advisory Committee (AAC) - 2023 Recruitment

The following member of Administration’s delegation made a presentation and answered questions:

• M. Everett, Office of the City Clerk

The following member of the delegation answered questions:

• T. LaRiviere, Accessibility Advisory Committee

• Moved by: A. Knack
  1. That the March 24, 2023, Office of the City Clerk report OCC01685 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Community and Public Services Committee - Non-Regular meeting.
  2. That the Accessibility Advisory Committee Chair Recommended Shortlist, as set out in Attachment 3 of the March 24, 2023, Office of the City Clerk report OCC01685, be revised as per the private discussion at the March 24, 2023, Community and Public Services Committee Non-Regular meeting. 
  3. That the Accessibility Advisory Committee draft interview questions, as set out in Attachment 4 of the March 24, 2023, Office of the City Clerk report OCC01685, be approved.
  4. That the March 24, 2023, Office of the City Clerk report OCC01685 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

6.5

Edmonton Combative Sports Commission (ECSC) - 2023 Recruitment

The following member of Administration’s delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation answered questions:

• T. Kelly, Edmonton Combative Sports Commission

K. Stolarz, Deputy City Clerk, answered questions.

• Moved by: A. Knack
  1. That the March 24, 2023, Office of the City Clerk report OCC01689 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Community and Public Services Committee - Non-Regular meeting.
  2. That the Edmonton Combative Sports Commission Chair Recommended Shortlist, as set out in Attachment 3 of the March 24, 2023, Office of the City Clerk report OCC01689, be approved. 
  3. That the Edmonton Combative Sports Commission draft interview questions, as set out in Attachment 4 of the March 24, 2023, Office of the City Clerk report OCC01689, be revised as per the private discussion at the March 24, 2023, Community and Public Services Committee Non-Regular meeting.
  4. That the March 24, 2023, Office of the City Clerk report OCC01689 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

6.6

Edmonton Public Library Board (EPLB) - 2023 Recruitment

The following member of Administration’s delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• K. Houncaren, Edmonton Public Library Board

• Moved by: A. Knack
  1. That the March 24, 2023, Office of the City Clerk report OCC01691 be referred back to Administration to complete the recruitment actions outlined in revised Attachment 1 and return to the April 18, 2023, Community and Public Services Committee - Non-Regular meeting.
  2. That the Edmonton Public Library Board Chair recommended shortlist, as set out in Attachment 3 of the March 24, 2023, Office of the City Clerk report OCC01691, be approved.
  3. That the Edmonton Public Library Board draft interview questions, as set out in Attachment 4 of the March 24, 2023, Office of the City Clerk report OCC01691 be approved.
  4. That the March 24, 2023, Office of the City Clerk report OCC01691 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

6.7

Community Services Advisory Board (CSAB) - 2023 Recruitment

The following member of Administration’s delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• J. Albers, Community Services Advisory Board

K. Stolarz, Deputy City Clerk, answered questions.

• Moved by: A. Knack
  1. That the March 24, 2023, Office of the City Clerk report OCC01687 be referred back to Administration to complete the recruitment actions outlined in revised Attachment 1 and return to the April 18, 2023, Community and Public Services Committee - Non-Regular meeting.
  2. That the Community Services Advisory Board Chair recommended shortlist, as set out in Attachment 3 of the March 24, 2023, Office of the City Clerk report OCC01687, be revised as per the private discussion at the March 24, 2023, Community and Public Services Committee Non-Regular meeting.
  3. That the Community Services Advisory Board draft interview questions, as set out in Attachment 4 of the March 24, 2023, Office of the City Clerk report OCC01687 be approved.
  4. That the March 24, 2023, Office of the City Clerk report OCC01687 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  A. Knack, A. Paquette, J. Rice, and K. Principe

  
  
  
  Carried (4 to 0)

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Notices of Motion and Motions without Customary Notice

8.1

Council Advisors for Advisory Committees - Roles and Responsibilities (J. Rice)

Councillor J. Rice stated that at the next regular meeting of City Council, the following motion would be moved:

That the City Clerk bring a report to Council Services Committee summarizing roles and responsibilities of Council Advisors for Advisory Committees and a list of all Council appointments to all city and external agencies, Council members only, not public members, identifying which are decision making versus advisory, non-voting appointments.

• Notice of Motion Given: March 24, 2023, Community and Public Services Committee - Non-Regular

9.

Adjournment

The meeting adjourned at 2:22 p.m., Friday, March 24, 2023.