Special Audit Committee - Minutes

Thursday, October 03, 2024

12:00 P.m. - 1:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• C. Burrows, 
• and M. Madamombe 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Wright called the meeting to order at 12:10 p.m., Thursday, October 3, 2024, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Vice-Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Wright conducted roll call and confirmed the attendance of Members of Audit Committee.

Mayor A. Sohi was absent with notice.

Councillor J. Rice; and K. Stolarz, Deputy City Clerk, J. Shearer and B. Tyson, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Knack

  That the October 3, 2024, Special Audit Committee meeting agenda be adopted.

  In Favour (6)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (6 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 4.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

There were no Public Reports on the agenda.

4.

Private Reports

4.1

External Auditor - Non-Audit Service Request

• Moved by: A. Knack

  That Audit Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of item 4.1.

  In Favour (6)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (6 to 0)

  Audit Committee met in private at 12:13 p.m., Thursday, October 3, 2024.

  The following members of Administration’s delegation answered questions:

  • K. Bjornstad, Financial and Corporate Services
  • H. Rai, Financial and Corporate Services
  
  
• Moved by: A. Knack

  That Audit Committee meet in public.

  In Favour (6)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (6 to 0)

  Audit Committee met in public at 12:28 p.m., Thursday, October 3, 2024.

  
  
• Moved by: M. Madamombe
  1. That the request from KPMG to submit a proposal for consulting services as outlined in Attachment 1 of the October 3, 2024, Financial and Corporate Services report FCS02709, be approved.
  2. That the October 3, 2024, Financial and Corporate Services report FCS02709 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  In Favour (6)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (6 to 0)

5.

Motions Pending

There were no Motions Pending on the agenda.

6.

Adjournment

The meeting adjourned at 12:30 p.m., Thursday, October 3, 2024.