Executive Committee - Non-Regular - Minutes

Tuesday, April 16, 2024

9:30 A.m. - 5:00 P.m.

Councillors' Boardroom, 2nd floor, City Hall

Present:

• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Vice Chair A. Salvador called the meeting to order at 9:32 a.m., Tuesday, April 16, 2024, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Vice Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Vice Chair A. Salvador conducted roll call and confirmed the attendance of Members of Executive Committee.

Mayor A. Sohi was absent with notice.

N. Jacobsen, Acting Deputy City Clerk, B. Tyson and T. Day, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Wright

  That the April 16, 2024, Executive Committee - Non-Regular meeting agenda be adopted.

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 6.1, 6.2 and 6.3.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

5.

Public Reports

There were no Public Reports on the agenda.

6.

Private Reports

• Moved by: A. Salvador

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 6.1, 6.2 and 6.3.

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

  Executive Committee met in private at 9:34 a.m., Tuesday, April 16, 2024.

  The following member of Administration's delegation made a presentation:

  • J. Abekah, Office of the City Clerk

  N. Jacobsen, Acting Deputy City Clerk, answered questions.

  
  
• Moved by: J. Wright

  That Executive Committee meet in public.

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

  Executive Committee met in public at 2 p.m., Tuesday, April 16, 2024.

  
  

6.1

Civida Board - 2024 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• J. Abekah, Office of the City Clerk

• Moved by: J. Wright
  1. That Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02294rev, be revised as per the in-private discussion at the April 16, 2024, Executive Committee - Non-Regular meeting.
  2. That the April 16, 2024, Office of the City Clerk report OCC02294rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Executive Committee recommend to City Council:
     1. That the actions outlined in Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02294rev, be approved.
     2. That the April 16, 2024, Office of the City Clerk report OCC02294rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
     3. That Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02294rev remain private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

6.2

Assessment Review Board - 2024 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• J. Abekah, Office of the City Clerk

• Moved by: S. Hamilton
  1. That Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02293rev, be revised as per the in-private discussion at the April 16, 2024, Executive Committee - Non-Regular meeting.
  2. That the April 16, 2024, Office of the City Clerk report OCC02293rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Executive Committee recommend to City Council:
  1. That the actions outlined in Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02293rev, be approved.
  2. That the April 16, 2024, Office of the City Clerk report OCC02293rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02293rev remain private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

6.3

Energy Transition Climate Resilience Committee - 2024 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• J. Abekah, Office of the City Clerk

• Moved by: A. Salvador
  1. That Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02296rev, be revised as per the in-private discussion at the April 16, 2024, Executive Committee - Non-Regular meeting.
  2. That the April 16, 2024, Office of the City Clerk report OCC02296rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Executive Committee recommend to City Council:
  1. That the actions outlined in Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02296rev, be approved.
  2. That the action in Attachment 14 of the April 16, 2024, Office of the City Clerk report OCC02296rev, be approved.
  3. That the April 16, 2024, Office of the City Clerk report OCC02296rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  4. That Attachment 2 of the April 16, 2024, Office of the City Clerk report OCC02296rev remain private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Notices of Motion and Motions without Customary Notice

Vice Chair A. Salvador asked whether there were any Notices of Motion. There were none. 

9.

Adjournment

The meeting adjourned at 2:05 p.m., Tuesday, April 16, 2024.