Audit Committee Minutes

Friday, June 17, 2022

9:30 A.m. - 12:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• C. Burrows, 
• and O. Edmondson

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:30 a.m., Friday, June 17, 2022, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Audit Committee.

Councillors T. Cartmell, M. Janz, A. Paquette, K. Principe, A. Stevenson and K. Tang; and K. Stolarz, Deputy City Clerk, T. Orbell and E. Norton, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: K. Principe

  That the June 17, 2022, Audit Committee meeting agenda be adopted with the following change:

  Replacement page:

  • 6.7 City of Edmonton Audit Committee Workshop
    - page 1 of the Office of the City Auditor report OCA01301

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  1. That page 1 of the April 12, 2022, Special Audit Committee meeting minutes be changed to remove A. Sohi in the Present section.

  2. That the minutes from the following meetings be approved:

  • March 18, 2022, Audit Committee
  • March 18, 2022, Audit Selection Committee
  • April 12, 2022, Special Audit Committee
  • May 18, 2022, Audit Committee - Non-Regular
  • May 26, 2022, Audit Selection Committee

   

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5 and 6.6.

2.2

Vote on Reports not Selected for Debate

• Moved by: K. Principe

  That the recommendation in the following report be approved:

  • 6.7 City of Edmonton Audit Committee Workshop

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Public Reports

6.1

City's Response to Homelessness Audit

Items 6.1 and 6.2 were dealt with together.

The following members of Administration’s delegation made presentations and answered questions:

• H. Quach, City Auditor
• J. Flaman, Deputy City Manager, Community Services

The following member of Administration’s delegation answered questions:

• C. Kjenner, Community Services

Items 6.1 and 6.2 were voted on together.

• Moved by: A. Knack

  That the June 17, 2022, Office of the City Auditor report OCA01289, be received for information. 

   

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

6.2

Administration’s Response to the City's Response to Homelessness Audit Report

Items 6.1 and 6.2 were dealt with together.

Items 6.1 and 6.2 were voted on together.

• Moved by: A. Knack

  That the June 17, 2022 Community Services report, CS01280, be received for information. 

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

6.3

Arterial Roadway Assessment Audit

Items 6.3 and 6.4 were dealt with together.

The following members of Administration’s delegation made presentations and answered questions:

• H. Quach, City Auditor
• K. Petrin, Urban Planning and Economy

The following member of Administration’s delegation answered questions:

• M. Pivovar, Urban Planning and Economy

Items 6.3 and 6.4 were voted on together.

• Moved by: A. Knack

  That the June 17, 2022, Office of the City Auditor report OCA01290, be received for information. 

   

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

6.4

Administration Response to the Arterial Roadway Assessments Audit

Items 6.3 and 6.4 were dealt with together.

Items 6.3 and 6.4 were voted on together.

• Moved by: A. Knack

  That the June 17, 2022, Urban Planning and Economy report UPE01256, be received for information. 

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

6.5

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at May 27, 2022

Items 6.5 and 6.6 were dealt with together.

The following member of Administration’s delegation made a presentation and answered questions:

• H. Quach, City Auditor

The following member of Administration's delegation answered questions:

• M. Kuriyama, Office of the City Manager

Items 6.5 and 6.6 were voted on together.

• Moved by: E. Rutherford

  That the June 17, 2022, Office of the City Auditor report OCA01291, be received for information.

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

6.6

Administrative Update on the Auditor’s Dashboard

Items 6.5 and 6.6 were dealt with together.

Items 6.5 and 6.6 were voted on together.

• Moved by: E. Rutherford

  That the June 17, 2022, Office of the City Manager report OCM01302, be received for information. 

  In Favour (7)

  A. Knack, O. Edmondson, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (7 to 0)

6.7

City of Edmonton Audit Committee Workshop

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That a Special Audit Committee meeting be called for August 31, 2022, from 1:30 - 5 p.m., for the purpose of an Audit Committee Workshop as outlined in the June 17, 2022, Office of the City Auditor report OCA01301.

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 11:30 a.m., Friday, June 17, 2022.