Executive Committee - Non-Regular - Minutes

Monday, March 06, 2023

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:32 a.m., Monday, March 6, 2023, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee. 

Councillor M. Janz was absent without notice for a portion of the meeting.

Councillors T. Cartmell, J. Rice and K. Tang; and K. Stolarz, Deputy City Clerk, T. Orbell and J. Abekah, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Salvador

  That the March, 6, 2023, Executive Committee - Non-Regular meeting agenda be adopted with the following change:

  Replacement attachment:

  • 6.4 GEF Seniors Housing Board (GEF) - 2023 Recruitment
    - Attachment 7
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

1.4

Protocol Items

1.

International Women's Day (J. Rice)

Councillor J. Rice recognized Wednesday as International Women's Day, a day to celebrate the achievements of women and girls, and to advocate for gender parity and against discrimination.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3 and 6.4.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

• Moved by: A. Salvador

  That the following item be dealt with at a specific time on the agenda: 

  • 6.2 Edmonton Salutes Committee (ESC) - 2023 Recruitment - First item of business
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

3.

Reports to be Dealt with at a Different Meeting

There were no Councillor Inquiries.

4.

Requests to Reschedule Reports

There were no Reports to be Dealt with at a Different Meeting.

5.

Public Reports

There were no Public Reports on the agenda.

6.

Private Reports

• Moved by: J. Wright

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 6.1, 6.2, 6.3 and 6.4.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 9:39 a.m., Monday, March 6, 2023.

  
  

• The following member of Admiinistration's delegation made a presentation:

  • M. Everett, Office of the City Clerk

  *Clerks note: A presentation was made in private prior to the discussion of the private items.

  Moved by: A. Sohi

  That Executive Committee meet in public.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 11:54 a.m., Monday, March 6, 2023.

  
  

6.1

Assessment Review Board (ARB) - 2023 Recruitment

The following member of the delegation made a presentation and answered questions:

• C. Clark, Assessment Review Board

The following member of Administration's delegation answered questions:

• G. Dziwenka, Office of the City Clerk

K. Stolarz, Deputy City Clerk, answered questions.

The following member of Administration's delegation answered questions:

• M. Everett, Office of the City Clerk

• Moved by: M. Janz
  1. That the March 6, 2023, Office of the City Clerk report OCC01681 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Executive Committee - Non-Regular meeting.
  2. That the Assessment Review Board recommended shortlist, as set out in Attachment 3 of the March 6, 2023, Office of the City Clerk report OCC01681, be revised as per the private discussion at the March 6, 2023, Executive Committee - Non-Regular meeting.
  3. That the Assessment Review Board draft interview questions, as set out in Attachment 4 of the March 6, 2023, Office of the City Clerk report OCC01681, be approved.
  4. That the March 6, 2023, Office of the City Clerk report OCC01681 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 18, 2023, Executive Committee - Non-Regular

   

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

6.2

Edmonton Salutes Committee (ESC) - 2023 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• M. Everett, Office of the City Clerk

K. Stolarz, Deputy City Clerk, answered questions.

The following member of the delegation made a presentation and answered questions:

• B. Hodgson, Edmonton Salutes Committee

K. Stolarz, Deputy City Clerk, answered questions.

The following member of Administration's delegation answered questions:

• M. Everett, Office of the City Clerk

• Moved by: S. Hamilton
  1. That the March 6, 2023, Office of the City Clerk report OCC01682 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Executive Committee - Non-Regular meeting.
  2. That the Edmonton Salutes Committee Chair recommended shortlist, as set out in Attachment 3 of the March 6, 2023, Office of the City Clerk report OCC01682, be approved.
  3. That the Edmonton Salutes Committee draft interview questions, as set out in Attachment 4 of the March 6, 2023, Office of the City Clerk report OCC01682, be approved.
  4. That the March 6, 2023, Office of the City Clerk report OCC01682 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 18, 2023, Executive Committee - Non-Regular

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

6.3

Energy Transition Climate Resilience Committee (ETCRC) - 2023 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• M. Everett, Office of the City Clerk

K. Stolarz, Deputy City Clerk, answered questions.

The following member of the delegation made a presentation and answered questions:

• M. Kalogirou, Energy Transition Climate Resilience Committee

The following member of the delegation answered questions:

• J. Komar, Energy Transition Climate Resilience Committee

The following member of Administration's delegation answered questions:

• M. Everett, Office of the City Clerk

K. Stolarz, Deputy City Clerk, answered questions.

• Moved by: A. Salvador
  1. That the March 6, 2023, Office of the City Clerk report OCC01683 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Executive Committee - Non-Regular meeting.
  2. That the Energy Transition Climate Resilience Committee Chair recommended shortlist, as set out in Attachment 3 of the March 6, 2023, Office of the City Clerk report OCC01683, be revised as per the private discussion at the March 6, 2023, Executive Committee - Non-Regular meeting.
  3. That the Energy Transition Climate Resilience Committee draft interview questions as set out in Attachment 4 of the March 6, 2023 Office of the City Clerk report OCC01683 be revised as per the private discussion at the March 6, 2023, Executive Committee - Non-Regular meeting.
  4. That the March 6, 2023, Office of the City Clerk report OCC01683 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 18, 2023, Executive Committee - Non-Regular

  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

6.4

GEF Seniors Housing Board (GEF) - 2023 Recruitment

The following member of Administration's delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• D. Gnatiuk, GEF Seniors Housing Board

The following member of Administration's delegation answered questions:

• M. Everett, Office of the City Clerk

K. Stolarz, Deputy City Clerk, answered questions.

• Moved by: J. Wright
  1. That the March 6, 2023, Office of the City Clerk report OCC01684 be referred back to Administration to complete the recruitment actions outlined in Attachment 1 and return to the April 18, 2023, Executive Committee - Non-Regular meeting.
  2. That the GEF Seniors Housing Board Chair and Governance Committee recommended shortlist, as set out in Attachment 3 of the March 6, 2023, Office of the City Clerk report OCC01684, be approved.
  3. That the GEF Seniors Housing Board draft interview questions, as set out in Attachment 4 of the March 6, 2023, Office of the City Clerk report OCC01684, be approved. 
  4. That the March 6, 2023, Office of the City Clerk report OCC01684 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 18, 2023, Executive Committee - Non-Regular

  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

9.

Adjournment

The meeting adjourned at 12:01 p.m., Monday, March 6, 2023.