Executive Committee Minutes

Wednesday, June 01, 2022

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Stevenson, 
• A. Knack, 
• J. Rice, 
• and E. Rutherford

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:33 a.m., Wednesday, June 1, 2022, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee.

Councillors T. Cartmell, S. Hamilton, M. Janz, K. Principe, A. Paquette, K. Tang and J. Wright; and E. Norton, B. Tyson and C. Schlamp, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Stevenson

  That the June 1, 2022, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the May 18, 2022, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 7.1 and 9.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

• Moved by: A. Stevenson

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.3 Kingsway Legion Outstanding Tax Balance Options

  1. R. Wills, Kingsway Legion
  2. D. Rayfield, Kingsway Legion

  • 7.1 Natural and Agricultural Land Protections (E. Rutherford)

  1. D. Visser, North Saskatchewan River Valley Conservation Society

   

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)
• Moved by: A. Knack

  That Executive Committee hear from the following additional speaker:

  • 7.1 Natural and Agricultural Land Protections (E. Rutherford)

  1. R. Feroe, Edmonton River Valley Conservation Coalition

   

   

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

• Moved by: J. Rice

  That the following items be dealt with at a specific time on the agenda:
  

  • 6.3 Kingsway Legion Outstanding Tax Balance Options - First item of business
  • 7.1 Natural and Agricultural Land Protections (E. Rutherford) - 1:30 p.m. 
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Public Reports

6.1

Potential Property Tax Relief for Residential Property Owners

The following member of Administration’s delegation made a presentation and answered questions:

• C. Watt, Financial and Corporate Services

The following members of Administration’s delegation answered questions:

• A. Szabo, Financial and Corporate Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• C. Ashmore, Ofice of the City Manager (Legal Services)

• Moved by: J. Rice

  That the June 1, 2022, Financial and Corporate Services report FCS00946, be received for information. 

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

6.2

Review of Policy C607 - Retroactive Municipal Tax Relief

The following member of Administration’s delegation made a presentation and answered questions:

• A. Szabo, Financial and Corporate Services

The following members of Administration’s delegation answered questions:

• C. Watt, Financial and Corporate Services
• C. Ashmore, Ofice of the City Manager (Legal Services)

• Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  That revised City Policy C607A - Retroactive Municipal Tax Relief, as set out in Attachment 1 of the June 1, 2022, Financial and Corporate Services report FCS01139, be approved, with the effective date upon approval. 

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

6.3

Kingsway Legion Outstanding Tax Balance Options

The following public speaker made a presentation and answered questions:

• R. Wills, Kingsway Legion

The following members of Administration’s delegation answered questions:

• C. Watt, Financial and Corporate Services
• A. Szabo, Financial and Corporate Services

• Moved by: J. Rice

  That Executive Committee recommend to City Council:

  That Administration cancel previously levied municipal property taxes from the 2020 taxation year in the amount of $35,253 on account 10189875 as well as associated penalties with the amount to be paid for through the tax loss reserve.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

6.4

Sole Source Approval - Diesel Bus Engine Purchase

The following members of Administration’s delegation answered questions:

• E. Robar, City Operations
• G. Cebryk, Deputy City Manager, City Operations
• D. Hanson, City Operations
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• H. Rai, Financial and Corporate Services

• Moved by: A. Knack

  That a sole source agreement, as outlined in the June 1, 2022, City Operations report CO01233, for an amount not to exceed $12.5 million CAD including GST, for a four-year term beginning January 1, 2023, through to December 31, 2026, with fixed pricing, between the City of Edmonton and Cummins Canada ULC, be approved, and that the agreement be in form and content acceptable to the City Manager. 

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)
• 
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

6.5

Investing in Safe and Livable Streets

The following members of Administration’s delegation answered questions:

• G. Cebryk, Deputy City Manager, City Operations
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services 
• J. Lamarre, City Operations

• Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  That Administration incorporate a strategy as a part of the proposed 2023-2026 operating budget to replace the projected revenue shortfall for the Traffic Safety and Automated Enforcement Reserve with funding from the tax-levy, phased in over 2023-2026.

  
  
  
  
  

• Amendment:

  Moved by: A. Knack

  That a Part 2 be added as follows:

  2. Expedite the initiatives within the Safe and Livable Community Streets profile and the Safe Crossings profile.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

• Motion as Amended, put:

  Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  1. That Administration incorporate a strategy as a part of the proposed 2023-2026 operating budget to replace the projected revenue shortfall for the Traffic Safety and Automated Enforcement Reserve with funding from the tax-levy, phased in over 2023-2026.
  2. That Administration incorporate a strategy as a part of the proposed 2023-2026 operating budget to expedite the initiatives within the Safe and Livable Community Streets profile and the Safe Crossings profile.
  
  
  
  
  

  Members of Executive Committee requested that the motion be split for voting purposes.

  
  

• Part 1 of Motion, put:

  Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  That Administration incorporate a strategy as a part of the proposed 2023-2026 operating budget to replace the projected revenue shortfall for the Traffic Safety and Automated Enforcement Reserve with funding from the tax-levy, phased in over 2023-2026.

  
  

  In Favour (3)	A. Knack, E. Rutherford, and A. Stevenson
  Opposed (1)	J. Rice

  
  
  
  Carried (3 to 1)

• Part 2 of Motion, put:

  Moved by: E. Rutherford

  That Executive Committee recommend to City Council:

  That Administration incorporate a strategy as a part of the proposed 2023-2026 operating budget to expedite the initiatives within the Safe and Livable Community Streets profile and the Safe Crossings profile.

  
  

  In Favour (4)

  A. Knack, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (4 to 0)

7.

Responses to Councillor Inquiries

7.1

Natural and Agricultural Land Protections (E. Rutherford)

The following public speakers made presentations and answered questions:

• R. Feroe, Edmonton River Valley Conservation Coalition
• D. Visser, North Saskatchewan River Valley Conservation Society

The following members of Administration’s delegation answered questions:

• K. Snyder, Urban Planning and Economy
• L. Butterworth, Urban Planning and Economy
• C. Shier, Urban Planning and Economy
• G. Davis, Urban Planning and Economy
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services 

• Moved by: E. Rutherford

  1. That Administration prepare an unfunded service package for the protection of natural areas for consideration during the 2023-2026 budget discussion.

  Due Date: 2023-2026 City Council Budget Delibertations
  
  Options to Strengthen Natural and Agricultural Land Protections

  2. That Administration review and provide a report to Committee with recommended options to strengthen natural and agricultural land protection programs and policies.

  Due Date: September 28, 2022, Executive Committee

  
  

  In Favour (3)	A. Knack, E. Rutherford, and A. Stevenson
  Opposed (1)	J. Rice

  
  
  
  Carried (3 to 1)

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

• Moved by: A. Knack

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of item 9.1. 

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 11:58 a.m., Wednesday, June 1, 2022.

  
  
• Moved by: A. Knack

  That Executive Committee meet in public.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 12:04 p.m., Wednesday, June 1, 2022.

  
  

9.1

Confidential Settlement - 50th Street Grade Separation Project

The following members of Administration’s delegation answered questions:

• J. Meliefste, Integrated Infrastructure Services
• P. Ladouceur, Integrated Infrastructure Services

• Moved by: A. Knack
  1. That the proposed settlement, as outlined in Attachment 1 of the June 1, 2022, Office of the City Manager report OCM01262, be approved.
  2. That the June 1, 2022, Office of the City Manager report OCM01262 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act. 
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

10.

Notices of Motion and Motions without Customary Notice

Councillor A. Stevenson asked whether there were any Notices of Motion. There were none. 

11.

Adjournment

The meeting adjourned at 3:25 p.m., June 1, 2022, Executive Committee.