Special City Manager and City Auditor Performance Evaluation Committee - Minutes

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Councillors' Boardroom, 2nd floor, City Hall
Present:
  • J. Rice, 
  • S. Hamilton, 
  • A. Paquette, 
  • and A. Sohi 

1.
Call to Order and Related Business

 

1.1
Call to Order and Land Acknowledgement

 

Councillor J. Rice called the meeting to order at 1:32 p.m., Thursday, June 5, 2025, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Isga, as well as Métis and Inuit, and now settlers from around the world.

1.2
Roll Call

 

Councillor J. Rice conducted roll call and confirmed the attendance of Members of City Manager and City Auditor Performance Evaluation Committee.

Mayor A. Sohi is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18156.

Councillor S. Hamilton was absent with notice for a portion of the meeting.

A. Giesbrecht, City Clerk and A. Karbashewski, Office of the City Clerk, were also in attendance.

1.3
Adoption of Agenda

 
  • Moved by:J. Rice

    That the June 5, 2025, Special City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted with the following change:

    Addition:

    • 4.2 Office of the Mayor Update (2025) #3 - Verbal report                                                       
      (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act) 
    In Favour (2)A. Paquette, and J. Rice
    Carried (2 to 0)

1.4
Protocol Items

 

There were no Protocol Items.

2.
Items for Discussion and Related Business

 

2.1
Select Items for Debate

 

The following items were selected for debate: 4.1 and 4.2.

2.2
Vote on Reports not Selected for Debate

 

All items were selected for debate.

2.3
Requests to Speak

 

There were no Requests to Speak.

2.4
Requests for Specific Time on Agenda

 

There were no requests for items to be dealt with at a specific time on the agenda.

3.
Public Reports

 

There were no Public Reports on the agenda.

4.
Private Reports

 
  • Moved by:J. Rice

    That City Manager and City Auditor Performance Evaluation Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

    In Favour (2)A. Paquette, and J. Rice
    Carried (2 to 0)

    City Manager and City Auditor Performance Evaluation Committee met in private at 1:38 p.m., Thursday, June 5, 2025.


  • Moved by:A. Paquette

    That the City Manager and City Auditor Performance Evaluation Committee meet in public.

    In Favour (3)S. Hamilton, A. Paquette, and J. Rice
    Carried (3 to 0)

    City Manager and City Auditor Performance Evaluation Committee met in public at 2:45 p.m., Thursday, June 5, 2025.


4.1
Consultant Update #1 (2025)

 

The following members of the delegation made a presentation and answered questions:

  • M. Fix, MNP
  • J. Mryglod, City Auditor

The following member of Administration's delegation answered questions:

  • A. Giesbrecht, City Clerk
  • Moved by:J. Rice
    1. That Attachment 3 of the June 5, 2025, Office of the City Clerk report OCC03084 be revised as per the in-private discussion, and the actions be approved.
    2. That the June 5, 2025, Office of the City Clerk report OCC03084, including all attachments, remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
    In Favour (3)S. Hamilton, A. Paquette, and J. Rice
    Carried (3 to 0)

4.2
Office of the Mayor Update (2025) #3 - Verbal report

 

Mayor A. Sohi made a presentation and answered questions.

The following member of Administration's delegation answered questions:

  • A. Giesbrecht, City Clerk
  • Moved by:J. Rice
    1. That Attachments 1 and 2 be added to the June 5, 2025, Office of the Mayor verbal report MO03109, and the actions outlined be approved.
    2. That the June 5, 2025, Office of the Mayor verbal report MO03109, and all attachments remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
    In Favour (3)S. Hamilton, A. Paquette, and J. Rice
    Carried (3 to 0)

5.
Motions Pending

 

There were no Motions Pending on the agenda.

6.
Adjournment

 

The meeting adjourned at 2:57 p.m., Thursday, June 5, 2025.

No Item Selected