Special Audit Committee Minutes

Tuesday, April 12, 2022

3:30 P.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• C. Burrows, 
• and O. Edmondson

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Wright called the meeting to order at 3:32 p.m., Tuesday, April 12, 2022, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Wright conducted roll call and confirmed the attendance of Members of Audit Committee.

Mayor A. Sohi was absent with notice.

Councillors T. Cartmell, M. Janz, A. Paquette, A. Salvador and K. Tang; and T. Ward, T. Orbell and E. Norton, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the April 12, 2022, Special Audit Committee meeting agenda be adopted with the following changes:

  Additions:

  • 3.1 City of Edmonton 2021 Consolidated Financial Statements
  • 3.2 KPMG - 2021 Audit Findings Report
  • 4.1 External Auditor - Non-audit Services Request
    (Private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act)

  In Favour (6)

  A. Knack, O. Edmondson, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 3.1 and 3.2.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendation in the following report be approved:

  • 4.1 External Auditor - Non-Audit Services Request

  In Favour (6)

  A. Knack, O. Edmondson, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

3.1

City of Edmonton 2021 Consolidated Financial Statements

The following member of Administration’s delegation made a presentation:

• H. Rai, Financial and Corporate Services

The following member of Administration’s delegation made a presentation and answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: A. Knack

  That Audit Committee recommend to City Council:

  That the 2021 City of Edmonton audited consolidated financial statements, as set out in Attachment 1 of the April 12, 2022, Financial and Corporate Services report FCS01074, be approved. 

  In Favour (6)

  A. Knack, O. Edmondson, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

3.2

KPMG - 2021 Audit Findings Report

The following members of Administration’s delegation answered questions:

• C. Cox, KPMG
• H. Rai, Financial and Corporate Services
• R. Borelli, KPMG
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial Services

• Moved by: K. Principe

  That the April 12, 2022, Financial and Corporate Services report FCS01194, be received for information.

  In Favour (6)

  A. Knack, O. Edmondson, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

4.

Private Reports

4.1

External Auditor - Non-audit Services Request

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the request from KPMG to submit a proposal for consulting services as outlined in Attachment 1 of the April 12, 2022, Financial and Corporate Services report FCS01199, be approved.

2. That the April 12, 2022, Financial and Corporate Services report FCS01199 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

5.

Adjournment

The meeting adjourned at 4:01 p.m., Tuesday, April 12, 2022.