City Manager and City Auditor Performance Evaluation Committee Minutes

Monday, May 08, 2023

3:00 P.m. - 5:00 P.m.

Councillor's Boardroom, 2nd floor, City Hall

Present:

• J. Rice, 
• S. Hamilton, 
• and A. Paquette 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Rice called the meeting to order at 3:04 p.m., Monday, May 8, 2023, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory and Metis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Rice conducted roll call and confirmed the attendance of Members of City Manager and City Auditor Performance Evaluation Committee.

Councillors K. Principe, A. Stevenson and J. Wright; and A. Giesbrecht, City Clerk, and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the May 8, 2023, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

1.4

Approval of Minutes

• Moved by: A. Paquette

  That the March 17, 2023, City Manager and City Auditor Performance Evaluation Committee meeting minutes be approved.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 7.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

5.

Unfinished Business

There was no Unfinished Business on the agenda.

6.

Public Reports

There were no Public Reports on the agenda.

7.

Private Reports

7.1

Consultant Update - Verbal report

• Moved by: S. Hamilton

  That City Manager and City Auditor Performance Evaluation Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in private at 3:08 p.m., Monday, May 8, 2023.

  The following members of the delegation made a presentation and answered questions:

  • M. Fix, MNP
  • C. Lavin, MNP

  A. Giesbrecht, City Clerk, answered questions.

  
  
• Moved by: S. Hamilton

  That City Manager and City Auditor Performance Evaluation Committee meet in public.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in public at 4:37 p.m., Monday, May 8, 2023.

  
  
• Moved by: J. Rice
  1. That Attachment 1 be added to the May 8, 2023, Office of the City Clerk verbal report OCC01890.
  2. That Attachment 1 of the May 8, 2023, Office of the City Clerk verbal report OCC01890 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  J. Rice, S. Hamilton, and A. Paquette

  Carried (3 to 0)
• Moved by: S. Hamilton
  1. That Attachment 2 be added to the May 8, 2023, Office of the City Clerk verbal report OCC01890.
  2. That the actions outlined in Attachment 2 of the May 8, 2023, Office of the City Clerk verbal report OCC01890 be approved.
  3. That Attachment 2 of the May 8, 2023, Office of the City Clerk verbal report OCC01890 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  J. Rice, S. Hamilton, and A. Paquette

  Carried (3 to 0)

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Notices of Motion and Motions without Customary Notice

Councillor J. Rice asked whether there were any Notices of Motion. There were none.

10.

Adjournment

The meeting adjourned at 4:42 p.m., Monday, May 8, 2023.