Special City Manager and City Auditor Performance Evaluation Committee - Minutes

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Councillors' Boardroom, 2nd floor, City Hall
Present:
  • J. Rice, 
  • S. Hamilton, 
  • and A. Paquette 

1.
Call to Order and Related Business

 

1.1
Call to Order and Land Acknowledgement

 

Councillor J. Rice called the meeting to order at 1:35 p.m., Thursday, September 4, 2025, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Isga, as well as Métis and Inuit, and now settlers from around the world.

1.2
Roll Call

 

Councillor J. Rice conducted roll call and confirmed the attendance of Members of City Manager and City Auditor Performance Evaluation Committee.

Councillor J. Wright, J. Mryglod, City Auditor; A. Giesbrecht, City Clerk and A. Karbashewski, Office of the City Clerk, were also in attendance.

1.3
Declaration of Pecuniary or Conflict of Interest

 

The Chair asked whether there were any declarations of pecuniary interest or conflicts of interest. There were none.

1.4
Adoption of Agenda

 
  • Moved by:A. Paquette

    That the September 4, 2025, Special City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted.

    In Favour (3)S. Hamilton, A. Paquette, and J. Rice
    Carried (3 to 0)

1.5
Protocol Items

 

There were no Protocol Items.

2.
Items for Discussion and Related Business

 

2.1
Select Items for Debate

 

The following item was selected for debate: 4.1.

2.2
Vote on Reports not Selected for Debate

 

All items were selected for debate.

2.3
Requests to Speak

 

There were no Requests to Speak. 

2.4
Requests for Specific Time on Agenda

 

There were no requests for items to be dealt with at a specific time on the agenda.

3.
Public Reports

 

There were no Public Reports on the agenda.

4.
Private Reports

 
  • Moved by:J. Rice

    That the City Manager and City Auditor Performance Evaluation Committee meet in private pursuant to sections 20 (disclosure harmful to personal privacy), 22 (confidential evaluations) and 29 (advice from officials) of the Access to Information Act.

    In Favour (3)J. Rice, S. Hamilton, and A. Paquette
    Carried (3 to 0)

    City Manager and City Auditor Performance Evaluation Committee met in private at 1:37 p.m., Thursday, September 4, 2025.


4.1
Consultant Update #3 (2025)

 

The following members of the delegation made a presentation and answered questions:

  • M. Fix, MNP
  • J. Mryglod, City Auditor

The following member of Administration answered questions:

  • A. Giesbrecht, City Clerk
  • Moved by:S. Hamilton

    That the City Manager and City Auditor Performance Evaluation Committee meet in public.

    In Favour (3)J. Rice, S. Hamilton, and A. Paquette
    Carried (3 to 0)

    City Manager and City Auditor Performance Evaluation Committee met in public at 2:55 p.m., Thursday, September 4, 2025.


  • Moved by:J. Rice
    1. That Attachment 3 be added to the September 4, 2025, Office of the City Clerk report OCC03179.
    2. That the City Manager and City Auditor Performance Evaluation Committee recommend to City Council:
      1. That the actions outlined in Attachments 1 and 3 of the September 4, 2025, Office of the City Clerk report OCC03179, be approved.
      2. That the September 4, 2025, Office of the City Clerk report OCC03179 and all attachments remain private pursuant to sections 20 (disclosure harmful to personal privacy), 22 (confidential evaluations) and 29 (advice from officials) of the Access to Information Act.
    In Favour (3)S. Hamilton, A. Paquette, and J. Rice
    Carried (3 to 0)

5.
Motions Pending

 

There were no Motions Pending on the agenda.

6.
Adjournment

 

The meeting adjourned at 2:57 p.m., Thursday, September 4, 2025.

No Item Selected