Agenda Review Committee Minutes

Tuesday, March 07, 2023

8:30 A.m. - 9:30 A.m.

Councillor's Boardroom, 2nd floor, City Hall

Present:

• A. Stevenson, 
• T. Cartmell, 
• A. Knack, 
• K. Principe, 
• and J. Rice 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement 

Councillor A. Stevenson called the meeting to order at 8:32 a.m., Tuesday, March 7, 2023, and acknowledged that Agenda Review Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Stevenson conducted roll call and confirmed the attendance of Members of Agenda Review Committee.

Mayor A. Sohi was absent with notice.

Councillors S. Hamilton and J. Wright; and A. Giesbrecht, City Clerk, K. Stolarz, Deputy City Clerk and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: K. Principe

  That the March 7, 2023, Agenda Review Committee meeting agenda be adopted with the following changes:

  Additions:

  • 2.1.6 Strategic Look Ahead Discussion

  In Favour (5)

  A. Knack, J. Rice, A. Stevenson, K. Principe, and T. Cartmell

  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: K. Principe

  That the February 28, 2023, Agenda Review Committee meeting minutes be approved.

  In Favour (5)

  A. Knack, J. Rice, A. Stevenson, K. Principe, and T. Cartmell

  Carried (5 to 0)

2.

Private Reports

2.1

Agenda Review Committee List

• Moved by: A. Stevenson

  That Agenda Review Committee meet in private pursuant to section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 2.1.

  In Favour (5)

  A. Knack, T. Cartmell, J. Rice, A. Stevenson, and K. Principe

  Carried (5 to 0)

  Agenda Review Committee met in private at 8:37 a.m., Tuesday, March 7, 2023.

  
  
• Moved by: A. Stevenson

  That Agenda Review Committee meet in public.

  In Favour (5)

  A. Knack, T. Cartmell, J. Rice, A. Stevenson, and K. Principe

  Carried (5 to 0)

  Agenda Review Committee met in public at 9:01 a.m., Tuesday, March 7, 2023.

  
  
• Moved by: J. Rice

  That the draft agendas be amended as discussed at the March 7, 2023, Agenda Review Committee meeting.

  In Favour (5)

  A. Knack, J. Rice, K. Principe, A. Stevenson, and T. Cartmell

  Carried (5 to 0)
• Moved by: A. Knack

  That the Council Members’ Updates on Board Activities and Council Initiatives, be scheduled for a City Council meeting in May.

  In Favour (5)

  A. Knack, T. Cartmell, J. Rice, A. Stevenson, and K. Principe

  Carried (5 to 0)
• Moved by: T. Cartmell

  That the Agenda Review Committee meeting on March 21, 2023 be moved to March 20, 2023, scheduled from 8:30 a.m. - 9:30 a.m. and include the Strategic Look Ahead discussion.

  In Favour (5)

  A. Knack, K. Principe, J. Rice, A. Stevenson, and T. Cartmell

  Carried (5 to 0)

1.

March 17, 2023, City Auditor and City Manager Performance Evaluation Committee

See item 2.1.

2.

March 20, 2023, Community and Public Services Committee

See item 2.1.

3.

March 21, 2023, Urban Planning Committee

See item 2.1.

4.

March 22, 2023, Executive Committee

See item 2.1.

5.

March 24, 2023, Community and Public Services Committee Non-Regular

See item 2.1.

6.

Strategic Look Ahead Discussion

See item 2.1.

3.

Adjournment

The meeting adjourned at 9:03 a.m., Tuesday, March 7, 2023.