Council Services Committee Minutes

Tuesday, August 17, 2021

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• M. Banga,
• T. Cartmell,
• T. Caterina,
• J. Dziadyk,
• B. Esslinger,
• S. Hamilton,
• A. Knack,
• and S. McKeen

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1.

Call to Order and Related Business

1.1

Call to Order

Councillor A.Knack called the meeting to order at 9:30 a.m., Tuesday, August 17, 2021.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee.

Councillor M. Nickel was absent with notice.

Councillors A. Paquette and M. Walters were absent without notice.

Councillor B. Henderson was absent as per the leave of absence authorized by City Council on August 16, 2021.

C. Schlamp, R. Yusuf, M. Guzman and L. Kjorlien, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: B. Esslinger

  That the August 17, 2021, Council Services Committee meeting agenda be adopted.

  In Favour (8)

  A. Knack, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, S. McKeen, M. Banga, and T. Cartmell

  Carried (8 to 0)

1.4

Approval of Minutes

• Moved by: S. McKeen

  That the April 20, 2021, Council Services Committee meeting minutes be approved.

  In Favour (8)

  A. Knack, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, S. McKeen, M. Banga, and T. Cartmell

  Carried (8 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 6.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Reports

6.1

2021 Council Calendar Feedback

The following member of Administration’s delegation made a presentation and answered questions:

• D. Beaudry, Deputy City Clerk

The following member of Administration’s delegation answered questions:

• A. Giesbrecht, City Clerk

• Moved by: T. Caterina

  That the August 17, 2021, Office of the City Clerk report OCC00713, be received for information.

  In Favour (8)

  A. Knack, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, S. McKeen, M. Banga, and T. Cartmell

  Carried (8 to 0)

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

10.1

Attendance at Federation of Canadian Municipalities Meetings (S. Hamilton)

Councillor S. Hamilton requested permission to make a motion without notice regarding costs associated with attendance at Federation of Canadian Municipalities meetings.

• Moved by: T. Caterina

  That Council waive the rules on providing notice of motion as set out in section 32 of Bylaw 18155 - Council Procedures Bylaw to allow Councillor S. Hamilton to make a motion without notice regarding costs associated with attendance at Federation of Canadian Municipalities meetings.

  In Favour (8)

  A. Knack, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, S. McKeen, M. Banga, and T. Cartmell

  Carried (8 to 0)
• Moved by: S. Hamilton

  That costs associated with attendance at Federation of Canadian Municipalities meetings for Councillor S. Hamilton be absorbed by the Office of the Councillors Common Travel Budget.

  In Favour (8)

  A. Knack, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, S. McKeen, M. Banga, and T. Cartmell

  Carried (8 to 0)

11.

Adjournment

The meeting adjourned at 10:01 a.m., Tuesday, August 17, 2021.