Executive Committee - Non-Regular - Minutes

Friday, March 08, 2024

9:30 A.m. - 5:00 P.m.

Virtual Meeting

Present:

• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Salvador called the meeting to order at 9:30 a.m., Friday, March 8, 2024, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Salvador conducted roll call and confirmed the attendance of Members of Executive Committee.

Mayor A. Sohi was absent with notice.

Councillor S. Hamilton was absent with notice for a portion of the meeting.

J. Abekah, B. Tyson and G. Goodin, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: M. Janz

  That the March 8, 2024, Executive Committee - Non-Regular meeting agenda be adopted with the following change:

  Addition:

  • 6.5 Civida Board - 2024 Recruitment
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
    
  
  

  In Favour (3)

  A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (3 to 0)

1.4

Protocol Items

1.4.1

International Women's Day (A. Salvador)

Councillor A. Salvador, on behalf of Executive Committee, recognized March 8 as International Women’s Day, a day to raise awareness about gender discrimination and commend the work of those taking action to advance gender parity.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4 and 6.5.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

5.

Public Reports

There were no Public Reports on the agenda.

6.

Private Reports

• Moved by: A. Salvador

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 6.1, 6.2, 6.3, 6.4 and 6.5.

  
  

  In Favour (3)

  A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (3 to 0)

  Executive Committee met in private at 9:35 a.m., Friday, March 8, 2024.

  
  
• Moved by: A. Salvador

  That Executive Committee meet in public.

  
  

  In Favour (3)

  A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (3 to 0)

  Executive Committee met in public at 11:04 a.m., Friday, March 8, 2024.

  
  

6.1

Assessment Review Board - 2024 Recruitment

The following member of Administration's delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• C. Clark, Assessment Review Board

The following members of Administration's delegation answered questions:

• G. Dziwenka, Office of the City Clerk
• M. Everett, Office of the City Clerk

• Moved by: J. Wright
  1. That the March 8, 2024, Office of the City Clerk report OCC02293, be referred back to Administration to complete the recruitment actions outlined in Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02293, and return to the April 16, 2024, Executive Committee - Non-Regular meeting.
  2. That the Assessment Review Board recommended shortlist, as set out in Attachment 3 of the March 8, 2024, Office of the City Clerk report OCC02293, be approved.
  3. That the Assessment Review Board draft interview questions, as set out in Attachment 4 of the March 8, 2024, Office of the City Clerk report OCC02293, be approved.
  4. That the March 8, 2024, Office of the City Clerk report OCC02293 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 16, 2024, Executive Committee - Non-Regular

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

6.2

GEF Seniors Housing Board - Membership Report and Reappointment Recommendations

The following member of Administration's delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• D. Gnatiuk, GEF Seniors Housing Board

• Moved by: J. Wright
  1. That the March 8, 2024, Office of the City Clerk report OCC02310, remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act. 
  2. That Executive Committee recommend to the April 23, 2024, City Council:
     1. That actions in Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02310, be approved.
     2. That the March 8, 2024, Office of the City Clerk report OCC02310, and Attachments 2 and 3 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
     3. That Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02310 remain private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

6.3

Edmonton Salutes Committee - Membership Report and Reappointment Recommendations

The following member of Administration's delegation made a presentation:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• B. Hodgson, Edmonton Salutes Committee

• Moved by: A. Salvador
  1. That the March 8, 2024, Office of the City Clerk report OCC02295 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act. 
  2. That Executive Committee recommend to the April 23, 2024, City Council:
  1. That the individuals listed in Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02295, be re-appointed to the Edmonton Salutes Committee for the term of May 1, 2024 to April 30, 2026.
  2. That the March 8, 2024, Office of the City Clerk report OCC02295, and Attachments 2 and 3 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02295 remains private pursuant to section 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

6.4

Energy Transition Climate Resilience Committee - 2024 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• J. Komar, Energy Transition Climate Resilience Committee

The following member of the delegation answered questions:

• M. Kalogirou, Energy Transition Climate Resilience Committee

• Moved by: J. Wright
  1. That the March 8, 2024, Office of the City Clerk report OCC02296, be referred back to Administration to complete the recruitment actions outlined in Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02296, and return to the April 16, 2024, Executive Committee - Non-Regular meeting.
  2. That the Energy Transition Climate Resilience Committee recommended shortlist, as set out in Attachment 3 of the March 8, 2024, Office of the City Clerk report OCC02296, be approved.
  3. That the Energy Transition Climate Resilience Committee draft interview questions as set out in Attachment 4 of the March 8, 2024, Office of the City Clerk report OCC02296, be approved.
  4. That the March 8, 2024, Office of the City Clerk report OCC02296 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 16, 2024, Executive Committee - Non-Regular

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

6.5

Civida Board - 2024 Recruitment

The following member of Administration's delegation made a presentation and answered questions:

• M. Everett, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• J. McGowan, Civida Board

• Moved by: A. Salvador
  1. That the March 8, 2024, Office of the City Clerk report OCC02294, be referred back to Administration to complete the recruitment actions outlined in Attachment 1 of the March 8, 2024, Office of the City Clerk report OCC02294, and return to the April 16, 2024, Executive Committee - Non-Regular meeting.
  2. That the Chair recommended shortlist, as set out in Attachment 3 of the March 8, 2024, Office of the City Clerk report OCC02294, be approved.
  3. That the Civida draft interview questions, as set out in Attachment 4 of the March 8, 2024, Office of the City Clerk report OCC02294, be approved. 
  4. That the March 8, 2024, Office of the City Clerk report OCC02294 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 16, 2024, Executive Committee - Non-Regular

  
  

  In Favour (4)

  S. Hamilton, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (4 to 0)

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Notices of Motion and Motions without Customary Notice

Councillor A. Salvador asked whether there were any Notices of Motion. There were none.

9.

Adjournment

The meeting adjourned at 11:13 a.m., Friday, March 8, 2024.