City Manager and City Auditor Performance Evaluation Committee Minutes

Friday, February 16, 2024

1:30 P.m. - 5:00 P.m.

Virtual Meeting

Present:

• J. Rice, 
• S. Hamilton, 
• A. Paquette, 
• and A. Sohi 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Rice called the meeting to order at 2:39 p.m., Friday, February 16, 2024, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Rice conducted roll call and confirmed the attendance of Members of City Manager and City Auditor Performance Evaluation Committee.

Mayor A. Sohi is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18156.

Councillors M. Janz, E. Rutherford and A. Stevenson; and A. Giesbrecht, City Clerk, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Paquette

  That the February 16, 2024, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

1.4

Approval of Minutes

• Moved by: S. Hamilton

  That the minutes from the following meetings be approved:

  • June 6, 2023, City Manager and City Auditor Performance Evaluation Committee
  • December 8, 2023, Special City Manager and City Auditor Performance Evaluation Committee

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 7.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting. 

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.  

5.

Unfinished Business

There was no Unfinished Business on the agenda. 

6.

Public Reports

There were no Public Reports on the agenda.

7.

Private Reports

7.1

Consultant Update #3

• Moved by: S. Hamilton

  That City Manager and City Auditor Performance Evaluation Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1.

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in private at 2:43 p.m., Friday, February 16, 2024.

  The following member of the delegation made a presentation and answered questions:

  • M. Fix, MNP

  The following member of Adminstration's delegation answered questions:

  • A. Giesbrecht, City Clerk
  
  
• Moved by: A. Paquette

  That City Manager and City Auditor Performance Evaluation Committee meet in public.

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in public at 3:38 p.m., Friday, February 16, 2024.

  
  
• Moved by: A. Paquette
  1. That the March 22, 2024, City Manager and City Auditor Performance Evaluation Committee meeting be cancelled and rescheduled.
  2. That Attachment 3 be added to the January 24, 2024, Office of the City Clerk report OCC02297, and that the actions as outlined in Attachment 3 be approved.
  3. That the January 24, 2024, Office of the City Clerk report OCC02297 remain private pursuant to sections 17 (disclosure harmful to personal private), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Notices of Motion and Motions without Customary Notice

Councillor J. Rice asked whether there were any Notices of Motion. There were none.

10.

Adjournment

The meeting adjourned at 3:42 p.m., Friday, February 16, 2024.