Council Services Committee - Minutes

Tuesday, May 06, 2025

1:30 P.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Knack, 
• E. Rutherford, 
• S. Hamilton, 
• M. Janz, 
• K. Principe, 
• J. Rice, 
• A. Salvador, 
• A. Stevenson, 
• K. Tang, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Knack called the meeting to order at 1:32 p.m., Tuesday, May 6, 2025, and acknowledged that Council Services Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Isga, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee.

Councillor A. Paquette was absent with notice.

Councillor T. Cartmell was absent without notice.

A. Giesbrecht, City Clerk, M. Friesen, G. Goodin and J. Taves, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Stevenson

  That the May 6, 2025, Council Services Committee meeting agenda be adopted.

  In Favour (10)

  A. Knack, S. Hamilton, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

1.4

Approval of Minutes

• Moved by: J. Wright

  That the February 21, 2025, Council Services Committee meeting minutes be approved.

  In Favour (10)

  A. Knack, S. Hamilton, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 7.2.

2.2

Vote on Reports not Selected for Debate

• Moved by: J. Wright

  That the recommendation in the following report be approved:

  • 7.1 Use of the City Crest (Coat of Arms)

  In Favour (10)

  A. Knack, S. Hamilton, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Use of the City Crest (Coat of Arms)

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the May 6, 2025, Office of the City Clerk report OCC02972, be received for information.

7.2

Councillors' Travel and Conferences Expense Limitations

The following members of Administration’s delegation answered questions: 

• A. Giesbrecht, City Clerk 
• V. Hinderks, Office of the City Clerk 

• Moved by: A. Stevenson

  The Council Services Committee recommend to City Council:

  That revised Council Policy C618D - Councillors’ Budget and Expenses Policy, as set out in Attachment 1 of the May 6, 2025, Office of the City Clerk report OCC02973, be approved.

  In Favour (10)

  A. Knack, S. Hamilton, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

10.1

Exception to Policy C618C - Councillors’ Budget and Expenses (E. Rutherford)

The following member of Administration’s delegation answered questions: 

• A. Giesbrecht, City Clerk 

• Moved by: E. Rutherford

  That Council Services Committee recommend to City Council:
  That an exception to Policy C618C - Councillors’ Budget and Expenses be approved to allow the purchase of furniture for Ward Anirniq with funding from the Common Budget up to a maximum of $2500.

  In Favour (10)

  A. Knack, S. Hamilton, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

11.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 1:47 p.m., Tuesday, May 6, 2025.