Special Audit Committee Minutes

Friday, April 21, 2023

3:00 P.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• J. Wright, 
• and C. Burrows 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 3:01 p.m., Friday, April 21, 2023, and acknowledged that Special Audit Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Special Audit Committee.

Councillor J. Wright was absent with notice for a portion of the meeting.

Public Member M. Madamombe was absent with notice.

Councillor J. Rice; C. Martin, S. Parsons and B. Webster, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: K. Principe

  That the April 21, 2023, Special Audit Committee meeting agenda be adopted with the following change:

  Addition:

  • 4.1 External Auditor - Non-Audit Services Request 
    (Private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act)

  In Favour (5)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, and K. Principe

  Carried (5 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 3.1, 3.2 and 4.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

3.1

City of Edmonton 2022 Consolidated Financial Statements

The following member of Administration’s delegation made a presentation: 

• K. Bjornstad, Financial and Corporate Services

The following member of Administration’s delegation made a presentation and answered questions: 

• H. Rai, Financial and Corporate Services

• Moved by: E. Rutherford

  That Special Audit Committee recommend to City Council:

  
  That the 2022 City of Edmonton audited consolidated financial statements, as set out in Attachment 1 of the April 21, 2023, Financial and Corporate Services report FCS01774, be approved.
  
  

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

3.2

KPMG - 2022 Audit Findings Report

The following members of the delegation made a presentation and answered questions: 

• R. Borrelli, KPMG
• N. Kinal, KPMG

• Moved by: K. Principe

  That the April 21, 2023, KPMG report EXT01851, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

4.

Private Reports

4.1

External Auditor - Non-Audit Services Request

• Moved by: J. Wright

  That Special Audit Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for discussion of item 4.1.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

  Special Audit Committee met in private at 3:29 p.m., Wednesday, April 21, 2023.
  
  

  The following member of Administration’s delegation made a presentation and answered questions: 

  • H. Rai, Financial and Corporate Services

  The following member of Administration's delegation answered questions:

  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  
  
• Moved by: J. Wright

  That Special Audit Committee meet in public.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

  Special Audit Committee met in public at 3:42 p.m., Wednesday, April 21, 2023.

  
  
• Moved by: J. Wright
  1. That the request from KPMG to submit a proposal for consulting services as outlined in Attachment 1 of the April 21, 2023, Financial and Corporate Services report FCS01866, be approved.
  2. That the April 21, 2023, Financial and Corporate Services report FCS01866 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

5.

Motions Pending

There were no Motions Pending on the agenda. 

6.

Adjournment

The meeting adjourned at 3:43 p.m., Friday, April 21, 2023.