Executive Committee Minutes

Wednesday, March 01, 2023

9:30 A.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Sohi, 
• A. Salvador, 
• S. Hamilton, 
• M. Janz, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:31 a.m., Wednesday, March 1, 2023, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee. 

Councillor M. Janz was absent with notice for a portion of the meeting.

Councillors T. Cartmell, A. Knack, A. Paquette, K. Principe, J. Rice, E. Rutherford, A. Stevenson and K. Tang; and E. Norton, B. Tyson and S. Parsons, Office of the City Clerk, were also in attendance.

1.3

Election of Vice-Chair

Mayor A. Sohi called for nominations for the position of Vice-Chair, Executive Committee.

Councillor J. Wright nominated Councillor A. Salvador for the position of Vice-Chair, Executive Committee.

Mayor A. Sohi asked if there were any further nominations. There being no other nominations, Mayor A. Sohi declared nominations closed.

• Moved by: S. Hamilton

  That Councillor A. Salvador be elected as Vice-Chair, Executive Committee.

  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

1.4

Adoption of Agenda

• Moved by: S. Hamilton

  That the March 1, 2023, Executive Committee meeting agenda be adopted with the following change:

  Addition:

  • 7.3 Rapid Housing Initiative Investment Plan - Round 3 of Rapid Housing Initiative
  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

1.5

Approval of Minutes

• Moved by: A. Salvador

  That the February 15, 2023, Executive Committee meeting minutes be approved.

  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

1.6

Protocol Items

1.

Blatchford Canadian Home Builders' Award (A. Sohi)

Mayor A. Sohi, on behalf of Executive Committee, recognized the City of Edmonton's Blatchford community on receiving the Canadian Home Builders' Association award for Best New Community at the National Awards for Housing Excellence. Mayor A. Sohi commended the City of Edmonton staff who played an important role in receiving this honour, and thanked them for their work. 

2.

Excellence in Pavement Preservation Award (A. Sohi)

Mayor A. Sohi, on behalf of Executive Committee, recognized the City of Edmonton for being the first Canadian municipality to receive the Excellence in Pavement Preservation award from the International Slurry Surfacing Association. Mayor A. Sohi recognized staff from the Parks and Road Services Infrastructure Maintenance team and the Integrated Infrastructure Services department for their role in receiving this honour, and thanked them for their work.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.3, 7.4 and 9.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: J. Wright

  That the recommendations in the following reports be approved:

  • 5.1 Opportunities to Advance Major Infrastructure Projects
  • 7.2 Valley Line West - Approval of Increase of Pipeline Agreement Amount
  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

2.3

Requests to Speak

• Moved by: A. Sohi

  That Executive Committee hear from the following speaker:

  • 7.4 MacKinnon Ravine Pedestrian Bridge (B165) Replacement Project - Environmental Impact Assessment

  1. 1. R. Feroe, Edmonton River Valley Conservation Coalition
  
  

  In Favour (4)

  S. Hamilton, A. Sohi, A. Salvador, and J. Wright

  
  
  
  Carried (4 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Opportunities to Advance Major Infrastructure Projects

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of To be determined, for the Urban Planning and Economy report UPE00414, Opportunities to Advance Major Infrastructure Projects, be approved.

Revised Due Date: To be determined, Executive Committee

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

2023 Affordable Housing Sites - Sale of Land Below Market Value and Grant Funding

The following member of Administration's delegation made a presentation and answered questions:

• B. Jarocki, Financial and Corporate Services

The following members of Administration's delegation answered questions:

• C. Kjenner, Community Services
• D. Johnston, Urban Planning and Economy
• C. Thiessen, Financial and Corporate Services
• R. Carey, Financial and Corporate Services

• Moved by: A. Salvador
  1. That the sale of land in Boyle Street (Rowland Road), at below market value, as outlined in Attachment 1 of the March 1, 2023, Financial and Corporate Services report FCS01574, be approved, and that the agreement(s) be in form and content acceptable to the City Manager.
  2. That the grant funding affordable housing agreement for Boyle Street (Rowland Road), as outlined in Attachment 2 of the March 1, 2023, Financial and Corporate Services report FCS01574, be approved, and that the agreement(s) be in form and content acceptable to the City Manager.
  3. That the sale of land in Boyle Street (Koermann Block), at below market value, as outlined in Attachment 3 of the March 1, 2023, Financial and Corporate Services report FCS01574, be approved, and that the agreement(s) be in form and content acceptable to the City Manager.
  4. That the grant funding affordable housing agreement for Boyle Street (Koermann Block), as outlined in Attachment 4 of the March 1, 2023, Financial and Corporate Services report FCS01574, be approved, and that the agreement(s) be in form and content acceptable to the City Manager.
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.2

Valley Line West - Approval of Increase of Pipeline Agreement Amount

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the increase in the amount related to the agreement with Trans Mountain Pipeline be approved, such that the total is not to exceed $2.1 million plus GST, as outlined in Attachment 1 of the March 1, 2023, Integrated Infrastructure Services report IIS01626.
2. That Attachment 1 of the March 1, 2023, Integrated Infrastructure Services report IIS01626 remain private pursuant to sections 16 (disclosure harmful to business interest of a third party), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

7.3

Rapid Housing Initiative Investment Plan - Round 3 of Rapid Housing Initiative

The following members of Administration's delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services
• S. Gellatly, Community Services

The following members of Administration's delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• C. Kjenner, Community Services
• S. Kehrig, Financial and Corporate Services

The following member of the delegaton answered questions:

• S. McGee, Homeward Trust Edmonton

• Moved by: J. Wright

  That Executive Committee meet in private pursuant to sections 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.3.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 2:13 p.m., Wednesday, March 1, 2023.

  The following members of Administration's delegation answered questions:

  • J. Liddle, Office of the City Manager (Legal Services)
  • S. Kehrig, Financial and Corporate Services
  • C. Kjenner, Community Services
  • J. Flaman, Deputy City Manager, Community Services
  • S. Gellatly, Community Services
  
  
• Moved by: J. Wright

  That Executive Committee meet in public.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 2:51 p.m., Wednesday, March 1, 2023.

  
  
• Moved by: A. Sohi

  That Executive Committee recommend to City Council:

  1. That capital profile 19-90-4100 Affordable Housing Land Acquisition and Site Development be increased by $12,533,074 in 2023 to recognize receipt of Rapid Housing Initiative funding from the Canada Mortgage and Housing Corporation Rapid Housing Initiative Cities Stream to fund the Cities Stream project, as outlined in Attachment 1 of the March 1, 2023, Community Services report CS01624.
  2. That capital profile 19-90-4100 Affordable Housing Land Acquisition and Site Development be increased by $11,876,000 in 2023 with funding from Pay-As-You-Go to fund the City’s maximum matching contribution required under the Rapid Housing Initiative Projects Stream, as outlined in Attachment 1 of the March 1, 2023, Community Services report CS01624, and that the funding be held in abeyance subject to the City being successful in obtaining the Projects Stream funding.
  3. That Administration submit an Investment Plan to Canada Mortgage and Housing Corporation based on the Rapid Housing Initiative Investment Plan, as outlined in Attachment 1 of the March 1, 2023, Community Services report CS01624.
  4. That Attachment 1 of the March 1, 2023, Community Services report CS01624 remain private pursuant to sections 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
  5. That Attachment 2 of the March 1, 2023, Community Services report CS01624 remain private pursuant to sections 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)
• Moved by: A. Salvador

  Indigenous-led Supportive Housing Projects

  That Administration provide a report with information on how Indigenous-led organizations may be successfully positioned to become recipients of City-led supportive housing projects through future Rapid Housing Initiative funding rounds.

  Due Date: November 1, 2023, Executive Committee

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

7.4

MacKinnon Ravine Pedestrian Bridge (B165) Replacement Project - Environmental Impact Assessment

The following member of Administration's delegation made a presentation:

• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services

The following public speaker made a presentation and answered questions:

• R. Feroe, Edmonton River Valley Conservation Coalition

The following members of Administration's delegation answered questions:

• P. Ladouceur, Integrated Infrastructure Services
• N. Lazurko, Integrated Infrastructure Services
• A. Laughlin, Deputy City Manager, Integrated Infrastructure Services
• S. Ramey, Urban Planning and Economy
• C. Wintle, Integrated Infrastructure Services

• Moved by: S. Hamilton

  That Executive Committee recommend to City Council:

  That the Environmental Impact Assessment for the MacKinnon Ravine Pedestrian Bridge Replacement project, as outlined in Attachment 1 of the March 1, 2023, Integrated Infrastructure Services report IIS01470, be approved.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

9.1

Confidential Contractual Update

• Moved by: A. Salvador

  That Executive Committee meet in private pursuant to sections 16 (disclosure harmful to business interests of a third party), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of items 9.1.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 11:07 a.m., Wednesday, March 1, 2023.

  The following members of Administration's delegation made a presentation and answered questions:

  • L. Semenchuk, Office of the City Manager (Legal Services)
  • B. Ferguson, Integrated Infrastructure Services
  • C. Gentile, Integrated Infrastructure Services

  The following member of Administration's delegation answered questions:

  • A. Laughlin, Deputy City Manager, Integrated Infrastructure Services
    
    
  
  
• Moved by: J. Wright

  That Executive Committee meet in public.

  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 11:54 a.m., Wednesday, March 1, 2023.

  
  
• Moved by: J. Wright
  1. That the proposed settlement authority, as outlined in the March 1, 2023, Office of the City Manager report OCM01693, be approved.
  2. That the March 1, 2023, Office of the City Manager report OCM01693 remain private pursuant to sections 16 (disclosure harmful to interests of a third party), 24 (advice from officials), 25 (disclosure harmful to economic interests) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  S. Hamilton, A. Sohi, A. Salvador, M. Janz, and J. Wright

  
  
  
  Carried (5 to 0)

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 3:06 p.m., Wednesday, March 1, 2023.