Minutes for 09/17/2013, LRT Governance Board Committee

 

 

LRT GOVERNANCE BOARD

 

MINUTES


September 17, 2013  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, I. Ing, T. Ball

ABSENT

K. Chisholm

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk

L. Long, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Requests to Speak                                                                              3

2.2        Requests for Specific Time on Agenda                                         3

3.          REPORTS                                                                                              3

3.1        LRT Governance Board Vacancy Recruitment Options           3

3.2        LRT Governance Board 2013 - 2014 Annual Meeting

             Schedule                                                                                                3

3.3        Project Update - Valley Line LRT - Verbal report                        4

3.4        Fairness Monitor - Valley Line LRT                                                5

4.          PRIVATE REPORTS                                                                           5

4.1        Request for Qualification Process - Valley Line

             LRT                                                                                                          5

4.2        Request for Proposal Process - Valley Line LRT                       6

4.3        Project Agreement - Valley Line LRT                                             6

4.4        Key Commercial and Financial Terms - Valley Line

             LRT                                                                                                          6

4.5        Alberta Public Private Partnership  - P3 Model

             Overview                                                                                                7

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

6.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

See Minutes

 

None

None

 

Action

 

Action

Carried

Carried

 

 

Carried

Carried

Carried

 

Carried

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer, called the meeting to order at 10:30 a.m.

Election of Vice-Chair

A. Maurer, called for nominations for the position of
Vice-Chair, LRT Governance Board.

I. Ing nominated D. Hickey for the position of Vice-Chair. 
A. Maurer asked if there were any further nominations.  There being no other nominations, D. Hickey was elected by acclamation, Vice-Chair, LRT Governance Board.

 

 

1.2

Adoption of Agenda

 

 

Moved I. Ing:

 

 

 

That the September 17, 2013, LRT Governance Board agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

1.3

Adoption of Minutes

 

 

Moved T. Ball:

 

 

 

That the June 25, 2013, LRT Governance Board minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

1.4

Protocol Items

 

1.4

Transportation Services General Manager (N. Alampi)

 

 

 

N. Alampi, Transportation Services introduced Dorian Wandzura, the new General Manager of Transportation Services.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

REPORTS

3.1

LRT Governance Board Vacancy Recruitment Options

 

 

 

V. Gunderson, Office of the City Clerk, made a presentation and answered the Board’s questions.

 

 

Moved T. Ball:

 

 

 

1.    That the LRT Governance Board continue with five members.

Vacancy Recruitment Options – LRT Governance Board

2.    That Administration bring forward vacancy recruitment options as a recurring item at the next two meetings of the LRT Governance Board as well as information from the last recruitment campaign.

 

Corporate Svcs.

 

Due Date: Oct. 8, 2013

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

3.2

LRT Governance Board 2013 - 2014 Annual Meeting Schedule

 

 

 

S. Kaffo, Office of the City Clerk, made a presentation and answered the Board’s questions.

 

 

Moved T. Ball:

 

 

 

1.    That the following LRT Governance Board schedule of meetings be approved: 

October 8, 2013
December 17, 2013
February 4, 2014
April 17, 2014
June 19, 2014
December 16, 2014.

2.    That the meetings begin at 10:30 a.m. and end by 4 p.m., and be held in the River Valley Room.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

 

Moved T. Ball:

 

 

 

LRT Governance Board Meeting Schedule

That Administration review the calendar and propose additional meeting dates for 2013 and 2014.

 

Corporate Svcs.

Due Date: Oct. 8, 2013

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

3.3

Project Update - Valley Line LRT - Verbal report

 

 

 

N. Alampi, Transportation Services, made a presentation and answered the Board's questions.

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services verbal update on the Project Update - Valley Line LRT, be received for information.

 

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

3.4

Fairness Monitor - Valley Line LRT

 

 

 

N. Alampi, Transportation Services, made a presentation and answered the Board’s questions.  W. Mandryk, Transportation Services, answered the Board’s questions.

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services report CR_604, be received for information.

 

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

4.

PRIVATE REPORTS

 

 

The LRT Governance Board met in private at 11:24 a.m. pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 3:53 p.m.

 

4.1

Request for Qualification Process - Valley Line LRT

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services report CR_605, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

4.2

Request for Proposal Process - Valley Line LRT

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services report CR_607, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

Transportation Svcs.

 

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

4.3

Project Agreement - Valley Line LRT

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services report CR_608, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

4.4

Key Commercial and Financial Terms - Valley Line LRT

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services report CR_609, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

4.5

Alberta Public Private Partnership - P3 Model Overview

 

 

Moved T. Ball:

 

 

 

That the September 17, 2013, Transportation Services report CR_602, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

Transportation Svcs.

 

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion.  There were none.

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 3:54 p.m.

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk

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