Special Code of Conduct Sub-Committee - Minutes

Friday, November 01, 2024

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Salvador, 
• E. Rutherford, 
• T. Cartmell, 
• and A. Knack 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Salvador called the meeting to order at 9:31 a.m., Friday, November 1, 2024, and acknowledged that Code of Conduct Sub-Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Salvador conducted roll call and confirmed the attendance of Members of Code of Conduct Sub-Committee.

Councillor T. Cartmell was named a Member of the Committee, for a portion of the meeting, to maintain quorum, pursuant to section 17(1) of the Council Committees Bylaw 18156.

Councillor J. Rice was absent with notice.

Councillors S. Hamilton, A. Paquette, K. Principe, K. Tang and J. Wright; and A. Karbashewski, T. Day and J. Shearer, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Knack

  That the November 1, 2024, Special Code of Conduct Sub-Committee meeting agenda be adopted.

  In Favour (3)

  A. Knack, A. Salvador, and E. Rutherford

  Carried (3 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 3.1 and 3.2.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

3.1

Bylaw 20841 - Council Code of Conduct - Procedural Amendments

*Clerk's note: With unanimous consent of Code of Conduct Sub-Committee, items 3.1 and 3.2 were not dealt with together, and item 3.2 was dealt with first.

The following member of Administration's delegation answered questions:

• N. Jacobsen, Office of the City Clerk

The following member of the delegation answered questions:

• J. Pytel, Integrity Commissioner

The following members of Administration's delegation answered questions:

• M. Plouffe, Chief People Officer and City Solicitor
• C. Ashmore, Employee and Legal Services

• Moved by: E. Rutherford

  1. That the November 1, 2024, Office of the City Clerk report OCC02479, be referred back to Administration to include the following amendments to Schedule C of the Council Code of Conduct:

  1. under Sanction Hearing Procedures, Part (A), an option for the Integrity Commissioner’s report to be referred back to the City Clerk and Integrity Commissioner to prepare a redacted version that would allow for a public sanction hearing process;
  2. under Sanction Hearing Procedures, Part (B), clarify that Council may move into private, if required and permitted under the Freedom of Information and Protection of Privacy Act; and
  3. under Sanction Hearing Procedures, Part (C), clarify that a sanction hearing will only be held in private, in exceptional circumstances, providing examples.

  2. That Administration bring forward a revised Attachment 1 of the November 1, 2024, Office of the City Clerk report OCC02479 to a future Council Services Committee meeting.

  Due Date: To be determined, Council Services Committee

  In Favour (3)

  A. Knack, A. Salvador, and E. Rutherford

  Carried (3 to 0)

3.2

Bylaw 20781 - Amendments to Bylaw 18483 Council Code of Conduct

*Clerk's note: With unanimous consent of Code of Conduct Sub-Committee, items 3.1 and 3.2 were not dealt with together, and item 3.2 was dealt with first.

The following member of Administration’s delegation made a presentation:

• N. Jacobsen, Office of the City Clerk

The following members of the delegation answered questions:

• J. Pytel, Integrity Commissioner
• B. Rathgeber, Ethics Advisor

The following members of Administration's delegation answered questions:

• N. Jacobsen, Office of the City Clerk
• M. Plouffe, Chief People Officer and City Solicitor
• C. Ashmore, Employee and Legal Services

The following member of the delegation made a presentation:

• J. Pytel, Integrity Commissioner

The following member of Administration's delegation answered questions:

• N. Jacobsen, Office of the City Clerk

• Moved by: A. Salvador

  1. That the November 1, 2024, Office of the City Clerk report OCC02272, be referred back to Administration to include the following amendments to Schedule A of the Council Code of Conduct:

  1. in Part K(5), add "City-funded" before "Website and electronic mail distribution lists";
  2. revise Part C(3) to clarify that Councillors that provide information in a meeting that has not been provided to all of Council in advance must not refuse to provide a copy to all members of Council; and
  3. revise Part N(2) to state that it applies only if the employee acted at the direction of the Councillor.

  2. That Administration bring forward a revised Attachment 1 of the November 1, 2024, Office of the City Clerk report OCC02272 to the November 6, 2024, Council Services Committee meeting.

  Due Date: November 6, 2024, Council Services Committee

  3. That Attachment 3 of the November 1, 2024, Office of the City Clerk report OCC02272 remain private pursuant to sections 23 (local public body confidences) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  A. Knack, A. Salvador, and E. Rutherford

  Carried (3 to 0)

4.

Private Reports

There were no Private Reports on the agenda.

5.

Adjournment

The meeting adjourned at 11:20 a.m., Friday, November 1, 2024.