Executive Committee Minutes - Non-Regular

Thursday, March 25, 2021

1:30 P.m. - 5:30 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• S. McKeen,
• T. Cartmell,
• S. Hamilton,
• and M. Walters

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1.

Call to Order and Related Business

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 1:32 p.m., Thursday, March 25, 2021. 

1.2

Roll Call

Mayor D. Iveson conducted roll call and confirmed the attendance of Members of Executive Committee.

Mayor D. Iveson and Councillors T. Cartmell, S. Hamilton, S. McKeen and M. Walters participated electronically.

D. Beaudry, Deputy City Clerk; and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. McKeen

  That the Executive Committee Non-Regular meeting agenda be adopted with the following changes:

  Additions:

  • 8.1 GEF Seniors Housing Board - Candidate Interviews and Appointment Recommendations
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
  • 8.3 Community Standards and Licence Appeal Committee - Candidate Interviews and Appointment Recommendations
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
  • 8.4 Energy Transition Climate Resilience Committee - Chair Membership Report - Succession Planning
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 8.1, 8.2, 8.3 and 8.4.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries. 

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Reports

There were no Reports on the agenda. 

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Private Reports

• Moved by: T. Cartmell

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Privacy Act for the discussion of items 8.1, 8.2, 8.3 and 8.4.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 1:33 p.m., Thursday, March 25, 2021.

  
  
• Moved by: T. Cartmell

  That Executive Committee meet in public. 

  
  

  In Favour (5)

  D. Iveson, S. McKeen, T. Cartmell, S. Hamilton, and M. Walters

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 4:47 p.m., Thursday, March 25, 2021.

  
  

8.1

GEF Seniors Housing Board - Candidate Interviews and Appointment Recommendations

Executive Committee met in private at 1:33 p.m., Thursday, March 25, 2021.

Executive Committee met in public at 4:47 p.m., Thursday, March 25, 2021.

• Moved by: S. McKeen
  1. That Executive Committee recommend to City Council:
     That the individuals listed in Revised Attachment 1 of the March 25, 2021, Office of the City Clerk report OCC00439, be appointed to the GEF Seniors Housing Board of Directors, for terms as shown.
  2. That the March 25, 2021, Office of the City Clerk report OCC00439 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

8.2

Assessment Review Board - Candidate Interviews and Appointment Recommendations

Executive Committee met in private at 1:33 p.m., Thursday, March 25, 2021.

Executive Committee met in public at 4:47 p.m., Thursday, March 25, 2021.

• Moved by: S. Hamilton
  1. That Executive Committee recommend to City Council:
     That the individuals listed in Revised Attachment 1 of the March 25, 2021, Office of the City Clerk report OCC00440, be appointed to the Assessment Review Board, for the term of May 1, 2021 to April 30, 2022.
  2. That the March 25, 2021, Office of the City Clerk report OCC00440 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act. 
     
     Bylaw XXXXX - Amendment to Bylaw 18308, Assessment Review Boards Bylaw 
  3. That Administration prepare amendments to Bylaw 18308, Assessment Review Boards Bylaw, to increase the maximum number of individuals appointed as members to the Board from 21 to 24, and return to City Council. 
     Due Date: April 6, 2021, City Council 
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

8.3

Community Standards and Licence Appeal Committee - Candidate Interviews and Appointment Recommendations

Executive Committee met in private at 1:33 p.m., Thursday, March 25, 2021.

Executive Committee met in public at 4:47 p.m., Thursday, March 25, 2021.

• Moved by: S. McKeen
  1. That Executive Committee recommend to City Council:
     That the individuals listed in Revised Attachment 1 of the March 25, 2021, Office of the City Clerk report OCC00441, be appointed to the Community Standards and Licence Appeal Committee, for terms as shown.
  2. That the March 25, 2021, Office of the City Clerk report OCC00441 remain private pursuant to Sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

8.4

Energy Transition Climate Resilience Committee - Chair Membership Report - Succession Planning

Executive Committee met in private at 1:33 p.m., Thursday, March 25, 2021.

Executive Committee met in public at 4:47 p.m., Thursday, March 25, 2021.

• Moved by: M. Walters
  1. That Executive Committee recommend to City Council:
     That the final terms of the Energy Transition Climate Resilience Committee members listed in Attachment 3 of the March 25, 2021, Office of the City Clerk report OCC00277rev, be extended by one year, to April 30, 2023.
  2. That the March 25, 2021, Office of the City Clerk report OCC00277rev remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

9.

Notices of Motion and Motions without Customary Notice

Mayor D. Iveson asked whether there were any Notices of Motion. There were none. 

10.

Adjournment

The meeting adjourned at 4:50 p.m., Thursday, March 25, 2021.