Audit Selection Committee - Minutes

Wednesday, June 25, 2025

1:30 P.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• J. Wright, 
• K. Principe, 
• J. Rice, 
• and E. Rutherford 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Wright called the meeting to order at 1:32 p.m., Wednesday, June 25, 2025, and acknowledged that Audit Selection Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Isga, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Wright conducted roll call and confirmed the attendance of Members of Audit Selection Committee.

Councillor J. Rice was named a Member of the Committee, for a portion of the meeting, to maintain quorum, pursuant to section 17(1) of the Council Committees Bylaw 18156.

Mayor A. Sohi was absent with notice.

Councillor A. Knack was absent without notice.

J. Taves, T. Day and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the June 25, 2025, Audit Selection Committee meeting agenda be adopted.

  In Favour (3)

  E. Rutherford, J. Wright, and K. Principe

  Carried (3 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 4.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

There were no Public Reports on the agenda.

4.

Private Reports

4.1

Audit Committee Public Members - 2025 Membership Update

• Moved by: J. Wright

  That Audit Selection Committee meet in private pursuant to sections 20 (disclosure harmful to personal privacy) and 29 (advice from officials) of the Access to Information Act for the discussion of item 4.1.

  In Favour (3)

  E. Rutherford, J. Wright, and K. Principe

  Carried (3 to 0)

  Audit Selection Committee met in private at 1:35 p.m., Wednesday, June 25, 2025.

  The following member of Administration's delegation made a presentation and answered questions:

  • A. Giesbrecht, City Clerk

  The following member of Administration's delegation answered questions:

  • N. Jacobsen, Office of the City Clerk
  
  
• Moved by: J. Wright

  That Audit Selection Committee meet in public. 

  In Favour (3)

  E. Rutherford, J. Wright, and K. Principe

  Carried (3 to 0)

  Audit Selection Committee met in public at 1:51 p.m., Wednesday, June 25, 2025.

  
  
• Moved by: K. Principe
  1. That Attachment 2 be added to the June 25, 2025, Office of the City Clerk report OCC03110.
  2. That Audit Selection Committee recommend to City Council:
     1. That the actions outlined in Attachment 2 of the June 25, 2025, Office of the City Clerk report OCC03110, be approved.
     2. That the June 25, 2025, Office of the City Clerk report OCC03110 remain private pursuant to sections 20 (disclosure harmful to personal privacy) and 29 (advice from officials) of the Access to Information Act.

  In Favour (3)

  E. Rutherford, J. Wright, and K. Principe

  Carried (3 to 0)

5.

Adjournment

The meeting adjourned at 1:53 p.m., Wednesday, June 25, 2025.