Minutes for 02/23/2016, LRT Governance Board Committee

 

 

LRT GOVERNANCE BOARD

 

MINUTES


February 23, 2016  –  Council Chamber

 

 

PRESENT

A.  Maurer, D. Hickey, T. Ball, I. Ing

ABSENT

K. Chisholm

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        LRT Valley Line - Project Update                                                    3

5.2        LRT Governance Board - Semi-Annual Report                           3

6.          PRIVATE REPORTS                                                                           3

6.1        LRT Valley Line - Commercial and Financial Close

             Activity Update                                                                                     4

6.2        LRT Valley Line - Final Executive Summary of

             Project Agreement                                                                               5

6.3        LRT Valley Line - Value for Money Update                                   5

6.4        LRT Valley Line - Public Communication and

             Disclosure Commitments                                                                  6

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

               NOTICE                                                                                                 6

8.          ADJOURNMENT                                                                                  6

 

 

 

 

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DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:32 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved T. Ball:

 

 

 

That the February 23, 2016, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

1.3

Adoption of Minutes

 

 

Moved D. Hickey:

 

 

 

That the November 25, 2015, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

LRT Valley Line - Project Update

 

 

Moved T. Ball:

 

 

 

That the February 23, 2016, Transportation Services verbal report on the LRT Valley Line - Project Update, be received for information.

Transportation Svcs.

 

 

 

 

 

 

 

 

B. Smid, Integrated Infrastructure Services, made a presentation and answered the Board's questions.

 

 

 

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

5.2

LRT Governance Board - Semi-Annual Report

 

 

 

 

 

 

 

B. Smid, Integrated Infrastructure Services, made a presentation and answered the Board's questions.

 

 

 

 

 

 

Moved A.  Maurer:

 

 

 

That the LRT Governance Board recommend to the April 19/20, 2016, City Council meeting:

That the LRT Governance Board semi-annual report, as outlined in the February 23, 2016, Transportation Services report CR_3389, be received for information.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

6.

PRIVATE REPORTS

 

Moved T. Ball:

 

 

 

That the Board meet in private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act for the discussion on items 6.1, 6.2, 6.3 and 6.4.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

 

 

The Board met in private at 10:47 a.m.

 

 

Moved I. Ing:

 

 

 

That the Board meet in Public.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

 

 

The Board met in public at 12:06 p.m.

 

6.1

LRT Valley Line - Commercial and Financial Close Activity Update

 

 

 

The Board met in private at 10:47 a.m., pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Board met in public at 12:06 p.m.

 

 

Moved T. Ball:

 

 

 

1. That the February 23, 2016, Transportation Services verbal report on the LRT Valley Line - Commercial and Financial Close Activity Update, be received for information.

2. That the February 23, 2016, Transportation Services verbal report and presentation remain private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

6.2

LRT Valley Line - Final Executive Summary of Project Agreement

 

 

 

The Board met in private at 10:47 a.m., pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Board met in public at 12:05 p.m.

 

 

Moved T. Ball:

 

 

 

1. That the February 23, 2016, Integrated Infrastructure Services report CR_3391, be received for information.

2. That the February 23, 2016, Integrated Infrastructure Services report CR_3391, remain private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Integrated Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

6.3

LRT Valley Line - Value for Money Update

 

 

 

The Board met in private at 10:47 a.m., pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Board met in public at 12:05 p.m.

 

 

Moved T. Ball:

 

 

 

1. That the February 23, 2016, Integrated Infrastructure Services report CR_3393, be received for information.

2. That the February 23, 2016, Integrated Infrastructure Services report CR_3393, remain private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Integrated Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

6.4

LRT Valley Line - Public Communication and Disclosure Commitments

 

 

 

The Board met in private at 10:47 a.m., pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Board met in public at 12:05 p.m.

 

 

Moved T. Ball:

 

 

 

1. That the February 23, 2016, Transportation Services verbal report on the LRT Valley Line - Public Communication and Disclosure Commitments, be received for information.

2. That the February 23, 2016, Transportation Services verbal report and presentation remain private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Mauer asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 12:06 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk

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