Audit Committee - Minutes

Tuesday, June 24, 2025

9:30 A.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• and M. Madamombe 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Wright called the meeting to order at 9:32 a.m., Tuesday, June 24, 2025, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Isga, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Wright conducted roll call and confirmed the attendance of Members of Audit Committee.

Mayor A. Sohi was absent with notice.

Public Member C. Burrows was absent with notice.

Councillor J. Rice; E. Robar, City Manager; and E. Norton, G. Goodin and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the June 24, 2025, Audit Committee meeting agenda be adopted.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the April 29, 2025, Audit Committee meeting minutes be approved.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3, 7.4, 7.7, 7.8 and 9.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: J. Wright

  That the recommendations in the following reports be approved:

  • 7.5 Employee Business Expenses - Data Analytics Audit
  • 7.6 Administration Response to Employee Business Expenses - Data Analytics Audit

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at June 9, 2025

The following member of Administration’s delegation made a presentation and answered questions:

• E. Robar, City Manager

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following members of Administration’s delegation answered questions:

• R. Loga, Financial and Corporate Services
• E. Backstrom, Urban Planning and Economy

The following member of the delegation answered questions:

• J. Solowan, Office of the City Auditor

E. Norton, Office of the City Clerk, answered questions.

• Moved by: E. Rutherford

  Motion on item 7.1:

  That the June 24, 2025, Office of the City Auditor report OCA03100, be received for information.

  Motion on item 7.2: 

  That the June 24, 2025, Office of the City Manager report OCM03108, be received for information. 

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

7.2

Administrative Update on the Auditor's Dashboard Report

Items 7.1 and 7.2 were dealt with and voted on together (see item 7.1).

7.3

Procurement System (Ariba) - User Experience Audit

The following member of Administration’s delegation made a presentation and answered questions:

• S. Sohrabi, Financial and Corporate Services

The following member of the delegation made a presentation:

• S. Han, Office of the City Auditor 

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following member of Administration’s delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: J. Wright

  Motion on item 7.3:

  That the June 24, 2025, Office of the City Auditor report OCA03101, be received for information.

  Motion on item 7.4:

  That the June 24, 2025, Financial and Corporate Services report FCS03076, be received for information.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

7.4

Administration Response to Procurement System (Ariba) - User Experience Audit

Items 7.3 and 7.4 were dealt with and voted on together (see item 7.3).

7.5

Employee Business Expenses - Data Analytics Audit

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried: 

That the June 24, 2025, Office of the City Auditor report OCA03102, be received for information.

7.6

Administration Response to Employee Business Expenses - Data Analytics Audit

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried: 

That the June 24, 2025, Financial and Corporate Services report FCS03082, be received for information.

7.7

Office of the City Auditor Revised 2025 Annual Work Plan

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following member of Administration's delegation answered questions:

• C. McKeown, Deputy City Manager, City Operations

• Moved by: M. Madamombe

  That Audit Committee meet in private pursuant to sections 29 (advice from officials) and 30 (disclosure harmful to economic and other interests of a public body) of the Access to Information Act for the discussion of item 7.7.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

  Audit Committee met in private at 10:40 a.m., Tuesday, June 24, 2025.

  The following member of the delegation answered questions:

  • J. Mryglod, City Auditor

  The following member of Administration's delegation answered questions:

  • C. McKeown, Deputy City Manager, City Operations
  
  
• Moved by: A. Knack

  That Audit Committee meet in public.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

  Audit Committee met in public at 10:56 a.m., Tuesday, June 24, 2025.

  
  
• Moved by: E. Rutherford

  That Audit Committee recommend to City Council:

  That the Office of the City Auditor Revised 2025 Annual Work Plan, as set out in Attachments 1 and 2 of the June 24, 2025, Office of the City Auditor report OCA03103, be approved.

  In Favour (4)	A. Knack, E. Rutherford, J. Wright, and K. Principe
  Opposed (1)	M. Madamombe

  Carried (4 to 1)

7.8

Office of the City Auditor Plan for an External Quality Assessment

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

• Moved by: M. Madamombe

  That the Office of the City Auditor external quality assessment plan, as outlined in the June 24, 2025, Office of the City Auditor report OCA03104, be approved.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

9.1

2025 - 2029 External Audit Services - Presentations and Evaluations

• Moved by: A. Knack

  That Audit Committee meet in private pursuant to sections 19 (disclosure harmful to business interests of a third party), 29 (advice from officials) and 30 (disclosure harmful to economic and other interests of a public body) of the Access to Information Act for the discussion of item 9.1.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

  Audit Committee met in private at 11:07 a.m., Tuesday, June 24, 2025.

  The following member of Administration's delegation made a presentation and answered questions:

  • H. Rai, Financial and Corporate Services
  
  
• Moved by: A. Knack

  That Audit Committee meet in public.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

  Audit Committee met in public at 11:13 a.m., Tuesday, June 24, 2025.

  
  
• Moved by: M. Madamombe

  That Audit Committee recommend to City Council:

  1. That the recommendation, as set out in Attachment 1 of the June 24, 2025, Financial and Corporate Services report FCS03054, be approved.
  2. That the June 24, 2025, Financial and Corporate Services report FCS03054 remain private pursuant to sections 19 (disclosure harmful to business interests of a third party), 29 (advice from officials) and 30 (disclosure harmful to economic and other interests of a public body) of the Access to Information Act.

  In Favour (5)

  A. Knack, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (5 to 0)

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

11.1

Community League Facility and Amenity Review (E. Rutherford)

Councillor E. Rutherford stated that at the next regular meeting of City Council, the following motion would be moved:

1. That Administration, in collaboration with the Edmonton Federation of Community Leagues (EFCL), conduct a Community League Facility and Amenity Review, leveraging the work completed from the most recent building condition assessments, that considers service levels, life cycles and financial requirements for the next 10 years.
2. That the 2025 Infrastructure Planning and Design budget be increased by $200,000 to complete the facility life cycle analysis based on EFCL’s reports to be funded from Council Contingency. 
3. That Administration bring back a report on the findings to Council in Q2 2026.

• Notice of Motion Given: June 24, 2025, Audit Committee

11.2

311 Service Experience (E. Rutherford)

Councillor E. Rutherford stated that at the next regular meeting of City Council, the following motion would be moved:

That Administration provide a progress update report on the work to improve the service experience of 311 including but not limited to addressing closure complaints, addressing duplicate tickets, and compliance rates for tickets resolved before closure.

• Notice of Motion Given: June 24, 2025, Audit Committee

12.

Adjournment

The meeting adjourned at 11:16 a.m., Tuesday, June 24, 2025.