Special Audit Sub-Committee - Minutes

Tuesday, January 14, 2025

9:30 A.m. - 12:00 P.m.

Virtual Meeting

Present:

• A. Sohi, 
• E. Rutherford, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:31 a.m., Tuesday, January 14, 2025, and acknowledged that Audit Sub-Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Audit Sub-Committee.

A. Giesbrecht, City Clerk, G. Goodin and R. Zheng, Office of the City Clerk, were also in attendance. 

1.3

Election of Vice-Chair

Mayor A. Sohi called for nominations for the position of Vice-Chair, Audit Sub-Committee.

Councillor J. Wright nominated Councillor E. Rutherford for the position of Vice-Chair, Audit Sub-Committee.

Mayor A. Sohi asked if there were any further nominations. There being no other nominations, Mayor A. Sohi declared nominations closed.

• Moved by: A. Sohi

  That Councillor E. Rutherford be elected as Vice-Chair, Audit Sub-Committee.

  In Favour (3)

  A. Sohi, E. Rutherford, and J. Wright

  Carried (3 to 0)

1.4

Adoption of Agenda

• Moved by: E. Rutherford

  That the January 14, 2025, Special Audit Sub-Committee meeting agenda be adopted with the following change:

  Addition: 

  • 4.1 City Auditor Update 2025 #1
    (Private pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act) 

  In Favour (3)

  A. Sohi, E. Rutherford, and J. Wright

  Carried (3 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 4.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

There were no Public Reports on the agenda.

4.

Private Reports

4.1

City Auditor Update 2025 #1

• Moved by: A. Sohi

  That Audit Sub-Committee meet in private pursuant to sections 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act for the discussion of item 4.1.

  In Favour (3)

  A. Sohi, E. Rutherford, and J. Wright

  Carried (3 to 0)

  Audit Sub-Committee met in private at 9:33 a.m., Tuesday, January 14, 2025.

  The following member of the delegation made a presentation and answered questions:

  • J. Mryglod, City Auditor

  The following member of Administration's delegation answered questions:

  • A. Giesbrecht, City Clerk

  The following member of the delegation answered questions:

  • J. Redman, Shores Jardine
  
  
• Moved by: J. Wright

  That Audit Sub-Committee meet in public.

  In Favour (3)

  A. Sohi, E. Rutherford, and J. Wright

  Carried (3 to 0)

  Audit Sub-Committee met in public at 9:56 a.m., Tuesday, January 14, 2025.

  
  
• Moved by: E. Rutherford
  1. That the January 14, 2025, Office of the City Auditor report OCA02839, be received for information.
  2. That the January 14, 2025, Office of the City Auditor report OCA02839 remain private pursuant to sections 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 27 (legal advice) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  A. Sohi, E. Rutherford, and J. Wright

  Carried (3 to 0)

5.

Motions Pending

There were no Motions Pending on the agenda.

6.

Adjournment

The meeting adjourned at 9:59 a.m., Tuesday, January 14, 2025.