City Manager and City Auditor Performance Evaluation Committee Minutes

Friday, March 10, 2023

1:00 P.m. - 2:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• J. Rice 
• and A. Paquette 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Rice called the meeting to order at 1:06 p.m., Friday, March 10, 2023, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Rice conducted roll call and confirmed the attendance of the City Manager and City Auditor Performance Evaluation Committee.

Councillor S. Hamilton was absent with notice.

Councillors M. Janz and K. Principe; A. Giesbrecht, City Clerk, and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Paquette

  That the March 10, 2023, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted with the following changes:

  Additions: 

  • 7.2 Consultant’s Report #1
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
    
  • 7.3 Consultant’s Report #2
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
    
  • 7.4 Consultant’s Report #3
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
    
  • 7.5 Consultant’s Report #4
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
  • 7.6 Contract Update
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)

  Deletion:

  • 7.1 Consultant's Update - Verbal report
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)

  In Favour (2)

  A. Paquette, and J. Rice

  Carried (2 to 0)

1.4

Approval of Minutes

• Moved by: J. Rice

  That the February 23, 2023, City Manager and City Auditor Performance Evaluation Committee meeting minutes be approved.

  In Favour (2)

  A. Paquette, and J. Rice

  Carried (2 to 0)

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.2, 7.3, 7.4, 7.5 and 7.6.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports

5.

Unfinished Business

There was no Unfinished Business on the agenda.

6.

Public Reports

There were no Public Reports on the agenda.

7.

Private Reports

7.1

Consultant's Update - Verbal report

This item was deleted from the agenda (see item 1.3).

7.2

Consultant's Report #1

Items 7.2, 7.3, 7.4, 7.5 and 7.6 were voted on together.

• Moved by: A. Paquette

  That the following items be postponed to the March 17, 2023, City Manager and City Auditor Performance Evaluation Committee:

  • 7.2 Consultant's Report #1
  • 7.3 Consultant's Report #2
  • 7.4 Consultant's Report #3
  • 7.5 Consultant's Report #4
  • 7.6 Contract Update

  Due Date: March 17, 2023, City Manager and City Auditor Performance Evaluation Committee

  In Favour (2)

  A. Paquette, and J. Rice

  Carried (2 to 0)

7.3

Consultant's Report #2

Items 7.2, 7.3, 7.4, 7.5 and 7.6 were voted on together (see item 7.2).

7.4

Consultant's Report #3

Items 7.2, 7.3, 7.4, 7.5 and 7.6 were voted on together (see item 7.2).

7.5

Consultant's Report #4

Items 7.2, 7.3, 7.4, 7.5 and 7.6 were voted on together (see item 7.2).

7.6

Contract Update

Items 7.2, 7.3, 7.4, 7.5 and 7.6 were voted on together (see item 7.2).

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Notices of Motion and Motions without Customary Notice

Councillor J. Rice asked whether there were any Notices of Motion. There were none.

10.

Adjournment

The meeting adjourned at 1:13 p.m., Friday, March 10, 2023.