Special City Auditor Recruitment Committee Minutes

Friday, March 22, 2024

9:30 A.m. - 11:30 A.m.

Virtual Meeting

Present:

• A. Sohi, 
• J. Wright, 
• K. Principe, 
• J. Rice, 
• and A. Stevenson 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:31 a.m., Friday, March 22, 2024, and acknowledged that City Auditor Recruitment Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of City Auditor Recruitment Committee.

T. Ward, Acting City Clerk, and T. Day, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Wright

  That the March 22, 2024, Special City Auditor Recruitment Committee meeting agenda be adopted with the following changes:

  Additions:

  • 4.1 City Auditor Recruitment Update #6
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
  • 4.2 City Auditor Recruitment Update #5
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items was selected for debate: 4.1 and 4.2.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

• Moved by: J. Rice

  That the following item be dealt with at a specific time on the agenda:

  • 4.2 City Auditor Recruitment Update #5 - First item of business

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)

3.

Public Reports

There were no Public Reports on the agenda.

4.

Private Reports

• Moved by: J. Wright

  That City Auditor Recruitment Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 4.1 and 4.2.

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)

  City Auditor Recruitment Committee met in private at 9:34 a.m., Friday, March 22, 2024.

  
  
• Moved by: J. Wright

  That City Auditor Recruitment Committee meet in public.

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)

  City Auditor Recruitment Committee met in public at 10:25 a.m., Friday, March 22, 2024.

  
  

4.1

City Auditor Recruitment Update #6

The following members of the delegation made a presentation and answered questions:

• K. Gregor, DHR Global Recruitment
• M. Morin, DHR Global Recruitment

The following member of Administration's delegation answered questions:

• T. Ward, Acting City Clerk

• Moved by: J. Wright
  1. That Attachment 1 of the March 22, 2024 Office of the City Clerk report OCC02422, be revised as per the in-private discussion at the March 22, 2024, Special City Auditor Recruitment Committee meeting.
  2. That City Auditor Recruitment Committee recommend to City Council:
     1. That the actions outlined in revised Attachment 1 of the March 22, 2024 Office of the City Clerk report OCC02422, be approved.
     2. That the March 22, 2024 Office of the City Clerk report OCC02422 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)

4.2

City Auditor Recruitment Update #5

The following member of the delegation made a presentation and answered questions:

• K. Gregor, DHR Global Recruitment

The following member of Administration's delegation answered questions:

• T. Ward, Acting City Clerk

• Moved by: J. Rice
  1. That Attachment 1 of the February 29, 2024, Office of the City Clerk report OCC02364, be revised per the in-private discussion at the March 22, 2024, Special City Auditor Recruitment Committee meeting.
  2. That the February 29, 2024, Office of the City Clerk report OCC02364 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That City Auditor Recruitment Committee recommend to City Council:
     1. That the actions outlined in Attachment 1 of the February 29, 2024, Office of the City Clerk report OCC02364, be approved.
     2. That the February 29, 2024, Office of the City Clerk report OCC02364 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)
• Moved by: A. Stevenson

  That the Orders of the Day for the April 12, 2024, City Auditor Recruitment Committee meeting be changed as follows: 

  • Call to Order - 8 a.m.
  • Adjournment - Noon

  In Favour (5)

  A. Sohi, J. Rice, A. Stevenson, J. Wright, and K. Principe

  Carried (5 to 0)

5.

Adjournment

The meeting adjourned at 10:27 a.m., Friday, March 22, 2024.