City Council Non-Regular - Minutes

Friday, October 07, 2022

9:30 A.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• T. Cartmell, 
• S. Hamilton, 
• M. Janz, 
• A. Knack, 
• A. Paquette, 
• K. Principe, 
• J. Rice, 
• E. Rutherford, 
• A. Salvador, 
• A. Stevenson, 
• K. Tang, 
• and J. Wright

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:31 a.m., Friday, October 7, 2022, and acknowledged that City Council meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of City Council. 

Councillor S. Hamilton was absent without notice for a portion of the meeting.

Councillor J. Wright was absent with notice for a portion of the meeting.

A. Corbould, City Manager; and A. Giesbrecht, City Clerk, K. Stolarz, Deputy City Clerk, R. Yusuf and C. Martin, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Stevenson
  Seconded by: K. Tang

  That the October 7, 2022, City Council - Non-Regular meeting agenda be adopted with the following changes:

  Additions:

  • 7.1 Edmonton Police Service - Revised Funding Formula and Related Policy
  • 9.1 Intergovernmental Update - Additional Information
    (Private pursuant to sections 21, 24, and 25 of the Freedom of Information and Protection of Privacy Act)
  • 9.2 Edmonton Police Commission - Candidate Shortlisting Update
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
  • 10. Motions Pending 
     - 10.1 Edmonton Metropolitan Transit Services Commission - Further Follow-up (A. Knack) 
     - 10.2 Airport Express Service from Edmonton International Airport to Downtown Edmonton (A. Stevenson)
     - 10.3 Punjab United Sports and Heritage Association - Ivor Dent Park (K. Tang)

   

  In Favour (12)

  A. Knack, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Motion Carried (12 to 0)

1.4

Protocol Items

1.

Michael A. Kostek School (A. Sohi)

Mayor A. Sohi, on behalf of City Council, welcomed four classes from Michael A. Kostek School in Ward Sipiwiyiniwak. 

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items was selected for debate: 7.1, 9.1 and 9.2.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

2.5

Vote on Bylaws not Selected for Debate

There were no Bylaws on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Edmonton Police Service - Revised Funding Formula and Related Policy

The following members of Administration’s delegation made a presentation and answered questions:

• A. Corbould, City Manager
• J. Graham, Financial and Corporate Services

The following members of Administration’s delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• M. Petigara, Financial and Corporate Services

The following members of the delegation answered questions:

• R. Davidson, Edmonton Police Service
• D. McFee, Edmonton Police Service
• M. Barker, Edmonton Police Service

• Moved by: A. Stevenson
  Seconded by: E. Rutherford

  That the October 3, 2022, Financial and Corporate Services report FCS01331, be referred back to Administration to explore modifications to the proposed police funding formula, including:

  1. alternatives for factor G, as described in Attachment 1;
  2. alternative mechanisms to achieve Statement 5, as described in Attachment 1, including efficiency factors, a process to incrementally reduce the 30% factor as outlined in Procedure 8, and/or a process to maintain the 30% ratio through reductions if necessary;
  3. narrower parameters for future service packages;
  4. clarification on Procedure 5, as described in Attachment 1, in regards to increases in provincial and federal secondments;
  5. alternatives to the Non-Personnel Inflation Calculator, including methods used for corporate base budget;
  6. revised options for public engagement;
  7. a reporting and accountability framework from Edmonton Police Commission;

  and that before the updated report returns to City Council, that it be provided to Edmonton Police Commission for review, analysis, and comment.

  Motion

  With the unanimous consent of City Council, Councillor A. Stevenson withdrew the motion.

  Withdrawn

  
  

• The following members of Administration’s delegation answered questions:

  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • J. Graham, Financial and Corporate Services
  • A. Corbould, City Manager

  The following members of the delegation answered questions:

  • J. McDougall, Edmonton Police Commission
  • R. Davidson, Edmonton Police Service

  A. Giesbrecht, City Clerk, answered questions.

  Moved by: A. Stevenson
  Seconded by: K. Tang

  1. That the Edmonton Police Service Funding Formula Council Policy C604A, as outlined in Attachment 1 of the October 3, 2022, Financial and Corporate Services report FCS01331, be approved with the following adjustment:

  1. Delete statement 6 “Before making changes to the Edmonton Police Service Funding Formula appended to this Policy, or the net operating requirement, City Council must hold a non-statutory public hearing with respect to the proposed changes."

  2. That Administration provide a report to City Council that includes the following:
  

  1. 1. alternatives for factor G, as described in Attachment 1;
     2. alternative mechanisms to achieve Statement 5, as described in Attachment 1, including efficiency factors, a process to incrementally reduce the 30% factor as outlined in Procedure 8, and/or a process to maintain the 30% ratio through reductions, if necessary;
     3. narrower parameters for future service packages;
     4. consideration for one-time versus ongoing increases in provincial and federal grants;
     5. a reporting and accountability framework from Edmonton Police Commission;
     6. a comparison analysis of the new and former formula, including a theoretical retroactive application; and
     7. that before the updated report returns, that it be provided to Edmonton Police Commission for review, analysis, and comment.
  Motion

• A. Giesbrecht, City Clerk, answered questions.

  Amendment 1:

  Moved by: J. Rice
  Seconded by: K. Principe

  That Part 1 be amended by deleting the following:

  "with the following adjustment:

  1. Delete statement 6, "Before making changes to the Edmonton Police Service Funding Formula appended to this Policy, or the net operating requirement, City Council must hold a non-statutory public hearing with respect to the proposed changes."
  Motion

  With the unanimous consent of City Council, Councillor J. Rice withdrew the amendment.

  Withdrawn

  
  

• A. Giesbrecht, City Clerk, answered questions.

  Amendment 2:

  Moved by: E. Rutherford
  Seconded by: A. Salvador

  That in Part 1, Part b., be added as follows:

  b. In Appendix 1, Application, point 1 delete "commence in the 2023 fiscal year" and replace with "for 2023 only."
  

  In Favour (7)	A. Knack, A. Sohi, A. Salvador, M. Janz, K. Tang, E. Rutherford, and A. Stevenson
  Opposed (6)	S. Hamilton, A. Paquette, T. Cartmell, J. Rice, J. Wright, and K. Principe

  Motion Carried (7 to 6)

• Amendment 3:

  Moved by: A. Sohi
  Seconded by: K. Tang

  That Part h. be added to Part 2 as follows:

  h. language regarding options to address Edmonton Police Service salary settlements within the funding formula which are currently managed corporately.

  In Favour (12)	A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and J. Wright
  Opposed (1)	K. Principe

  Motion Carried (12 to 1)

• The following members of Administration’s delegation answered questions:

  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • A. Corbould, City Manager

  Motion as Amended, put: 

  Moved by: A. Stevenson
  Seconded by: K. Tang

  1. That the Edmonton Police Service Funding Formula Council Policy C604A, as outlined in Attachment 1 of the October 3, 2022, Financial and Corporate Services report FCS01331, be approved with the following adjustments:

  1. Delete statement 6 “Before making changes to the Edmonton Police Service Funding Formula appended to this Policy, or the net operating requirement, City Council must hold a non-statutory public hearing with respect to the proposed changes."
  2. In Appendix 1, Application, point 1 delete "commence in the 2023 fiscal year" and replace with "for 2023 only."

  2. That Administration provide a report to City Council that includes the following:

  1. 1. alternatives for factor G, as described in Attachment 1;
     2. alternative mechanisms to achieve Statement 5, as described in Attachment 1, including efficiency factors, a process to incrementally; 
     3. reduce the 30% factor as outlined in Procedure 8, and/or a process to maintain the 30% ratio through reductions, if necessary;
     4. narrower parameters for future service packages;
     5. consideration for one-time versus ongoing increases in provincial and federal grants;
     6. a comparison analysis of the new and former formula, including a theoretical retroactive application;
     7. that before the updated report returns to City Council, that it is to be provided to Edmonton Police Commission for review, analysis, and comment; and
     8. language regarding options to address Edmonton Police Service salary settlements within the funding formula which are currently managed corporately.

  3. That the Edmonton Police Commission bring forward a reporting and accountability framework to City Council.

  Motion

  Clerk's note: With unanimous consent of City Council, Part 3 was added to the motion.

  Members of City Council requested that the motion be split for voting purposes.

  
  

• Part 1 of Motion, put:

  Moved by: A. Stevenson
  Seconded by: K. Tang

  1. That the Edmonton Police Service Funding Formula Council Policy C604A, as outlined in Attachment 1 of the October 3, 2022, Financial and Corporate Services report FCS01331, be approved with the following adjustments:

  1. Delete statement 6 “Before making changes to the Edmonton Police Service Funding Formula appended to this Policy, or the net operating requirement, City Council must hold a non-statutory public hearing with respect to the proposed changes."
  2. In Appendix 1, Application, point 1 delete "commence in the 2023 fiscal year" and replace with "for 2023 only."

  In Favour (9)	A. Knack, S. Hamilton, A. Paquette, T. Cartmell, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe
  Opposed (4)	A. Sohi, A. Salvador, M. Janz, and J. Wright

  Motion Carried (9 to 4)

• Part 2 of Motion, put:

  Moved by: A. Stevenson
  Seconded by: K. Tang

  2. That Administration provide a report to City Council that includes the following:

  1. 1. alternatives for factor G, as described in Attachment 1;
     2. alternative mechanisms to achieve Statement 5, as described in Attachment 1, including efficiency factors, a process to incrementally; 
     3. reduce the 30% factor as outlined in Procedure 8, and/or a process to maintain the 30% ratio through reductions, if necessary;
     4. narrower parameters for future service packages;
     5. consideration for one-time versus ongoing increases in provincial and federal grants;
     6. a comparison analysis of the new and former formula, including a theoretical retroactive application;
     7. that before the updated report returns, that it be provided to Edmonton Police Commission for review, analysis, and comment; and
     8. language regarding options to address Edmonton Police Service salary settlements within the funding formula which are currently managed corporately.

  In Favour (11)	A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, and J. Wright
  Opposed (2)	J. Rice, and K. Principe

  Motion Carried (11 to 2)

• Part 3 of Motion, put:

  Moved by: A. Stevenson
  Seconded by: K. Tang

  3. That the Edmonton Police Commission bring forward a reporting and accountability framework to City Council.

  In Favour (13)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Motion Carried (13 to 0)
• Moved by: A. Stevenson
  Seconded by: K. Tang

  Summary of Council's Decision on item 7.1:

  1. That the Edmonton Police Service Funding Formula Council Policy C604A, as outlined in Attachment 1 of the October 3, 2022, Financial and Corporate Services report FCS01331, be approved with the following adjustments:

  1. Delete statement 6 “Before making changes to the Edmonton Police Service Funding Formula appended to this Policy, or the net operating requirement, City Council must hold a non-statutory public hearing with respect to the proposed changes."
  2. In Appendix 1, Application, point 1 delete "commence in the 2023 fiscal year" and replace with "for 2023 only."

  Edmonton Police Service Funding Formula - Additional Information 
  

  2. That Administration provide a report to City Council that includes the following:

  1. 1. alternatives for factor G, as described in Attachment 1;
     2. alternative mechanisms to achieve Statement 5, as described in Attachment 1, including efficiency factors, a process to incrementally;
     3. reduce the 30% factor as outlined in Procedure 8, and/or a process to maintain the 30% ratio through reductions, if necessary;
     4. narrower parameters for future service packages;
     5. consideration for one-time versus ongoing increases in provincial and federal grants;
     6. a comparison analysis of the new and former formula, including a theoretical retroactive application;
     7. that before the updated report returns, that it be provided to Edmonton Police Commission for review, analysis, and comment; and
     8. language regarding options to address Edmonton Police Service salary settlements within the funding formula which are currently managed corporately.

  Due Date: First Quarter 2023, City Council

  Edmonton Police Commission - Reporting and Accountability Framework

  3. That the Edmonton Police Commission bring forward a reporting and accountability framework to City Council.

  Due Date: To be Determined, City Council

  Motion

8.

Bylaws

There were no Bylaws on the agenda.

9.

Private Reports

• Moved by: J. Rice
  Seconded by: S. Hamilton

  That City Council meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussions of items 9.1 and 9.2.

  In Favour (13)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Motion Carried (13 to 0)

  City Council met in private at 3:35 p.m., Friday, October 7, 2022.

  
  
• Moved by: A. Knack
  Seconded by: A. Salvador

  That City Council meet in public.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe

  Motion Carried (12 to 0)

  City Council met in public at 4:18 p.m., Friday, October 7, 2022.

  
  

9.1

Intergovernmental Update - Additional Information

The following member of Administration’s delegation made a presentation and answered questions:

• A. Corbould, City Manager

The following members of Administration’s delegation answered questions:

• S. McCabe, Deputy City Manager, Urban Planning and Economy
• Y. Oke, Communications and Engagement
• J. Flaman, Deputy City Manager, Community Services
• S. Gellatly, Community Services
• C. Owen, Deputy City Manager, Communications and Engagement

• Moved by: A. Sohi
  Seconded by: M. Janz
  1. That the Mayor, on behalf of City Council, write a letter to the provincial and federal governments, based on the City's priorities for the 2023/2024 provincial and federal budgets, as outlined in Attachment 1 of the October 3, 2022, Communications and Engagement report CE01417rev.
  2. That the Social Development Branch 2022 operating budget be increased by $2.66 million to allow the Bissell Centre’s day services to operate extended hours, 7 days per week, until the end of May 2023, to be funded from the COVID-19 funds appropriated within the Financial Stabilization Reserve and that the agreement with the Bissell Centre be in form and content acceptable to the City Manager.
  3. That the October 3, 2022, Communications and Engagement report CE01417rev remain private pursuant to sections 21 (disclosure harmful to intergovernmental relations), 24 (advice from officials) and 25 (disclosure harmful to the economic or other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe

  Motion Carried (12 to 0)

9.2

Edmonton Police Commission - Candidate Shortlisting Update

The following member of Administration’s delegation made a presentation and answered questions:

• J. Mitchell, Employee Services

• Moved by: A. Stevenson
  Seconded by: K. Tang
  1. That Attachment 1 be added to the October 3, 2022, Office of the City Clerk report OCC01502.
  2. That Attachment 1 of the October 3, 2022, Office of the City Clerk report OCC01502, be included in the Edmonton Police Commission candidate shortlist, approved at the September 12, 2022, City Council meeting.
  3. That Attachment 1 and the October 3, 2022, Office of the City Clerk report OCC01502 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe

  Motion Carried (12 to 0)

10.

Motions Pending

10.1

Edmonton Metropolitan Transit Services Commission - Further Follow-up (A. Knack)

• Moved by: A. Knack
  Seconded by: A. Salvador
  1. That Administration bring forward an assessment of the implementation of the Edmonton Metropolitan Transit Services Commission’s Phase One Service Plan with any relevant recommendations by February 2024.
  2. That the Mayor, on behalf of City Council, write a letter to regional members of the Edmonton Metropolitan Transit Services Commission stating that Edmonton is committed to the region and to regional collaboration for Phase 1 subject to budget deliberations.
  3. That Administration, in collaboration with City Council, create a draft mandate letter to be provided to the Edmonton representative on the Edmonton Metropolitan Transit Services Commission that outlines clear expectations for consideration of Phase 2.
  Motion

  Members of City Council requested that the motion be split for voting purposes.

  
  

• Part 1 of Motion, put:

  Moved by: A. Knack
  Seconded by: A. Salvador

  1. That Administration bring forward an assessment of the implementation of the Edmonton Metropolitan Transit Services Commission’s Phase One Service Plan with any relevant recommendations by February 2024.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe

  Motion Carried (12 to 0)

• Part 2 of Motion, put:

  Moved by: A. Knack
  Seconded by: A. Salvador

  2. That the Mayor, on behalf of City Council, write a letter to regional members of the Edmonton Metropolitan Transit Services Commission stating that Edmonton is committed to the region and to regional collaboration for Phase 1 subject to budget deliberations.

  In Favour (11)	A. Knack, S. Hamilton, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe
  Opposed (1)	A. Paquette

  Motion Carried (11 to 1)

• Part 3 of Motion, put:

  Moved by: A. Knack
  Seconded by: A. Salvador

  3. That Administration, in collaboration with City Council, create a draft mandate letter to be provided to the Edmonton representative on the Edmonton Metropolitan Transit Services Commission that outlines clear expectations for consideration of Phase 2.

  In Favour (10)	A. Knack, S. Hamilton, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, A. Stevenson, and K. Principe
  Opposed (2)	A. Paquette, and E. Rutherford

  Motion Carried (10 to 2)
• Moved by: A. Knack
  Seconded by: A. Salvador

  Summary of Council's Decision on item 10.1:

  Edmonton Metropolitan Transit Services Commission’s Phase One Service Plan

  1. That Administration bring forward an assessment of the implementation of the Edmonton Metropolitan Transit Services Commission’s Phase One Service Plan with any relevant recommendations by February 2024.

  Due Date: First Quarter 2024, City Council

  2. That the Mayor, on behalf of City Council, write a letter to regional members of the Edmonton Metropolitan Transit Services Commission stating that Edmonton is committed to the region and to regional collaboration for Phase 1 subject to budget deliberations.

  3. That Administration, in collaboration with City Council, create a draft mandate letter to be provided to the Edmonton representative on the Edmonton Metropolitan Transit Services Commission that outlines clear expectations for consideration of Phase 2.

  Motion

10.2

Airport Express Service from Edmonton International Airport to Downtown Edmonton (A. Stevenson)

The following member of Administration’s delegation answered questions:

• C. Hotton-MacDonald, City Operations

• Moved by: A. Stevenson
  Seconded by: A. Knack

  That Administration prepare an unfunded service package for consideration during the 2023-2026 budget deliberations for the Edmonton Transit Service branch to add an airport express service from Edmonton International Airport to Downtown Edmonton.

  Due Date: 2023-2026 City Council Budget Deliberations

  In Favour (10)	A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, K. Tang, E. Rutherford, and A. Stevenson
  Opposed (2)	J. Rice, and K. Principe

  Motion Carried (10 to 2)

10.3

Punjab United Sports and Heritage Association - Ivor Dent Park (K. Tang)

The following member of Administration’s delegation answered questions:

• A. Corbould, City Manager

• Moved by: K. Tang
  Seconded by: T. Cartmell

  That the 2022 operating expenditure budget in Community, Recreation, and Culture, Community Services, be increased by $325,000 on a one-time basis to provide funding to the Punjab United Sports and Heritage Association (PUSHA) to construct the water, sewer, and gas line installation at Ivor Dent Park with funding from 2022 Council Contingency.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe

  Motion Carried (12 to 0)

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none. 

12.

Adjournment

The meeting adjourned at 5:03 p.m., Friday, October 7, 2022.