Minutes for 05/21/2013, LRT Governance Board Committee

 

 

LRT GOVERNANCE BOARD

 

MINUTES


May 21, 2013  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Lowry, D. Hickey, I. Ing, T. Ball,

ABSENT

K. Chisholm

ALSO IN ATTENDANCE

M. Nathoo, Deputy City Clerk

T. Cleveley, Acting City Clerk

L. Long, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS                                                                                              3

3.1        Board Membership - Chair's Verbal report                                   3

3.2        Canada Line P3 Project - Verbal report                                         3

3.3        Valley Line Stage 1 Project Update- Verbal report                     3

4.          PRIVATE REPORTS                                                                           4

4.1        Risks and Status of LRT Budget Funding - Valley

             Line Stage 1 - Verbal report                                                               4

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   5

5.1        Cancellation of of July 16, 2013, LRT Board meeting
             (T. Ball)                                                                                                    5

6.          ADJOURNMENT                                                                                  5

 

 

 

 

Carried

Carried

None

 

None

None

 

Action

Carried

Action

 

 

Carried

 

 

 

Action

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:32 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved D. Hickey:

 

 

 

That the May 21, 2013, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Lowry, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

1.3

Adoption of Minutes

 

 

Moved D. Lowry:

 

 

 

That the March 19, 2013, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Lowry, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

REPORTS

3.1

Board Membership - Chair's Verbal report

 

 

 

A. Maurer, Chair, and D. Lowry, Vice-Chair, made a presentation. 

 

 

Moved A.  Maurer:

 

 

 

LRT Governance Board Vacancy Recruitment Options

That Administration bring a report to the September 17, 2013, LRT Governance Board meeting with options for filling the vacancy resulting from the resignation of the Vice-Chair.

Corporate Svcs.

Due Date: Sep. 17, 2013

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Lowry, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

3.2

Canada Line P3 Project - Verbal report

 

 

 

N. Alampi, Transportation Services; and J. Bird, made a presentation and answered the Board’s questions.

 

 

Moved T. Ball:

 

 

 

That the May 21, 2013, Canada Line P3 Project verbal report and presentation, be received for information.

Corporate Svcs.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Lowry, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

K. Chisholm

 

3.3

Valley Line Stage 1 Project Update- Verbal report

 

 

 

N. Alampi, Transportation Services, made a presentation and answered the Committee’s questions.

 

 

Moved T. Ball:

 

 

 

LRT Governance Board Semi-Annual Report

1.    That Administration prepare a draft semi-annual report pursuant to sections 6 of Bylaw 15659, The LRT Governance Board Bylaw, for circulation to Board members on or before June 11, 2013.

Schedule  LRT Governance Board Meeting

2.    That Administration work with the Chair to organize a Board meeting to be conducted by electronic means, for the purpose of review and approval of the semi-annual report for presentation to the July 17, 2013, City Council meeting.

LRT Governance Board 2014 Annual Meeting Schedule

3.    That Administration prepare a draft 2014 annual meeting schedule for the LRT Governance Board.

 

Transportation Svcs.

 

 

Corporate Svcs.

 

 

 

Corporate Svcs.

Due Date: Sept. 17, 2013

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

D. Lowry, K. Chisholm

 

4.

PRIVATE REPORTS

4.1

Risks and Status of LRT Budget Funding - Valley Line Stage 1 - Verbal report

 

 

 

The Board met in private at 11:40 a.m., pursuant to sections 16, 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 2:29 p.m. 

 

 

Moved T. Ball:

 

 

 

That the May 21, 2013, Risks and Status of LRT Budget Funding - Valley Line Stage 1 verbal report and presentation, be received for information and remain private pursuant to sections 16, 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

D. Lowry, K. Chisholm

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

5.1

Cancellation of the July 16, 2013, LRT Board meeting (T. Ball)

 

 

 

Board Member T. Ball requested permission to make a Motion without Customary Notice regarding cancellation of the July 16, 2013, LRT Governance Board meeting.

 

 

Moved A.  Maurer:

 

 

 

That Board Member T. Ball be given permission to make a Motion without Customary Notice to cancel the July 16, 2013, LRT Governance Board meeting.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

D. Lowry, K. Chisholm

 

 

Moved T. Ball:

 

 

 

That the July 16, 2013, LRT Governance Board meeting be cancelled.

Corporate Svcs.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, I. Ing, T. Ball

 

 

Absent:

 

 

 

D. Lowry, K. Chisholm

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 2:30 p.m.

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk

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