Special City Council - Minutes

Thursday, March 05, 2026

9:30 A.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Knack, 
• R. Clarke, 
• M. Elliott, 
• M. Janz, 
• J. Morgan, 
• A. Paquette, 
• T. Parmar, 
• K. Principe, 
• E. Rutherford, 
• A. Salvador, 
• A. Stevenson, 
• K. Tang, 
• and J. Wright 

---

1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

At the request of Mayor A. Knack, Deputy Mayor A. Salvador, called the meeting to order at 9:31 a.m., Thursday, March 5, 2026, and acknowledged that City Council meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Isga, as well as Métis and Inuit, and now settlers from around the world.

*Clerk's note: The March 5, 2026, Special City Council meeting was held over five days: March 5, 2026, March 6, 2026, March 13, 2026, March 24, 2026, and March 25, 2026.

1.2

Roll Call

Deputy Mayor A. Salvador conducted roll call and confirmed the attendance of Members of City Council.

Mayor A. Knack and Councillors R. Clarke, M. Elliott, A. Paquette, K. Principe, E. Rutherford, K. Tang and J. Wright were absent with notice for a portion of the meeting.

Councillor M. Janz was absent without notice for a portion of the meeting.

E. Robar, City Manager; and A. Giesbrecht, City Clerk, N. Jacobsen, R. Yusuf, A. Karbashewski, E. Norton and J. Taves, Office of the City Clerk, were also in attendance.

1.3

Declaration of Pecuniary or Conflict of Interest

Mayor A. Knack asked whether there were any declarations of pecuniary interests or conflicts of interest. There were none.

1.4

Adoption of Agenda

• Moved by: K. Tang
  Seconded by: A. Stevenson

  That the March 5, 2026, Special City Council meeting agenda be adopted with the following changes:

  Additions:

  • 3.1 2026 Department Presentations - Office of the City Manager
  • 3.2 2026 Department Presentations - Financial and Corporate Services
  • 3.3 2026 Department Presentations - Urban Planning and Economy
  • 3.4 2026 Department Presentations - Integrated Infrastructure Services
  • 3.5 2026 Department Presentations - City Operations - Fleet and Facility Services
  • 3.6 2026 Department Presentations - City Operations - Parks and Roads Services
  • 3.7 2026 Department Presentations - City Operations - Edmonton Transit Service
  • 3.8 2026 Department Presentations - Community Services - Fire Rescue Services
  • 3.9 2026 Department Presentations - Community Services - Social Development
  • 3.10 2026 Department Presentations - Community Services - Community Standards
  • 3.11 2026 Department Presentations - Community Services - Community Recreation and Culture
  • 3.12 City Manager Opening Remarks, 2026 Department and Branch Presentations - Verbal report 
    - Attachment 1

  Suspension of Rules: 

  That the following section of Council Procedures Bylaw 18155 be waived for the discussion of items 3.1 - 3.12:

  • 27 (2) Except during a Council meeting, a motion does not need to be made prior to the discussion of an item listed on an agenda.

  In Favour (12)

  A. Knack, A. Paquette, A. Salvador, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)
• Moved by: T. Parmar
  Seconded by: A. Stevenson

  That the Orders of the Day for the March 5/6/13/24/25/27, 2026, Special City Council meeting be changed to adjourn at 5 p.m. on March 25, 2026.

  In Favour (12)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)

  *Clerk's Note: Item 3.13 was postponed from the March 17/18, 2026, City Council meeting.

  
  

1.5

Council Protocol Recognition

1.5.1

Paralympic Games (A. Salvador)

Deputy Mayor A. Salvador, on behalf of City Council, recognized the opening of the 2026 Paralympic Winter Games in Milan and Cortina d'Ampezzo, Italy, and highlighted a number of local athletes from Edmonton participating in the games.

1.5.2

Christ the Redeemer Catholic School (A. Knack)

Mayor A. Knack, on behalf of City Council, welcomed the Grade 4 to 6 class from Redeemer School in Ward Metis and their teacher, Mr. Arthurs.

1.5.3

L. Y. Cairns School (R. Clarke)

Acting Mayor R. Clarke, on behalf of City Council, welcomed the Grade 7 and 8 class from L.Y. Cairns School in Ward papastew and their teacher, C. Novosel.

1.5.4

St. Martha Catholic Elementary School (A. Knack)

Mayor A. Knack, on behalf of City Council, welcomed the Grade 6 class from St. Martha Catholic Elementary School in ward sipiwiyiniwak and their teacher, E. O'Hara 

1.5.5

Donald R. Getty School (A. Knack)

Mayor A. Knack, on behalf of City Council, welcomed the Grade 2 class from Donald R. Getty School in ward Ipiihkoohkanipiaohtsi and their teacher, E. Jacob.

1.5.6

Satoo school (A. Salvador)

Deputy Mayor A. Salvador, on behalf of City Council, welcomed the Grade 6 class from Satoo School in ward Karhiio and their teacher A. Kales.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, 3.8, 3.9, 3.10, 3.11 and 3.12.

*Clerk's note: Item 3.13 was added as an addendum report and was also selected for debate.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

• Moved by: K. Tang
  Seconded by: A. Salvador

  That the following item be dealt with at a specific time on the agenda:

  • 3.12 City Manager Opening Remarks, 2026 Department and Branch Presentations - Verbal report - First item of business, on Thursday, March 5, 2026

  In Favour (13)

  A. Knack, A. Paquette, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (13 to 0)

2.5

Vote on Bylaws not Selected for Debate

There were no Bylaws on the agenda.

3.

Public Reports

3.1

2026 Department Presentations - Office of the City Manager

The following members of Administration’s delegation made a presentation and answered questions:

• E. Robar, City Manager
• S. Ebrahim, Office of the City Manager
• C. Sparks, Employee and Legal Services
• M. Gunther, Acting City Solicitor
• A. Giesbrecht, City Clerk
• L. Glover, Office of the City Manager

The following members of Administration’s delegation answered questions:

• K. Petrin, Deputy City Manager, Urban Planning and Economy
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: E. Rutherford
  Seconded by: A. Salvador

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.1.

  In Favour (11)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, T. Parmar, J. Morgan, and R. Clarke

  Carried (11 to 0)

  City Council met in private at 1:41 p.m., Thursday, March 5, 2026.

  The following members of Administration’s delegation answered questions:

  • E. Robar, City Manager
  • C. Sparks, Employee and Legal Services
  • M. Dorval, Employee and Legal Services
  • A. Giesbrecht, City Clerk
  • M. Gunther, Acting City Solicitor
  • L. Glover, Office of the City Manager
  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  • S. Ebrahim, Office of the City Manager
  
  
• Moved by: J. Morgan
  Seconded by: A. Stevenson

  That City Council meet in public.

  In Favour (11)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, T. Parmar, J. Morgan, and R. Clarke

  Carried (11 to 0)

  City Council met in public at 2:31 p.m., Thursday, March 5, 2026.

  This item was dealt with.

  
  

3.2

2026 Department Presentations - Financial and Corporate Services

The following member of Administration’s delegation made a presentation:

• C. Watt, Financial and Corporate Services

The following members of Administration’s delegation made a presentation and answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. Sohrabi, Financial and Corporate Services
• H. Rai, Financial and Corporate Services
• N. Hussain, Financial and Corporate Services
• C. Hodgson, Financial and Corporate Services
• R. Loga, Financial and Corporate Services

This item was dealt with.

3.3

2026 Department Presentations - Urban Planning and Economy

The following members of Administration’s delegation made a presentation and answered questions:

• K. Petrin, Deputy City Manager, Urban Planning and Economy
• K. Snyder, Urban Planning and Economy
• A. Laliberte, Urban Planning and Economy
• T. Pawlyk, Urban Planning and Economy

The following members of Administration’s delegation answered questions:

• M. Kluh, Urban Planning and Economy
• H. Rai, Financial and Corporate Services
• E. Robar, City Manager
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

• Moved by: E. Rutherford
  Seconded by: J. Wright

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.3.

  In Favour (11)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, and J. Morgan

  Carried (11 to 0)

  City Council met in private at 11:18 a.m., Friday, March 6, 2026.

  The following members of Administration’s delegation answered questions:

  • K. Petrin, Deputy City Manager, Urban Planning and Economy
  • A. Laliberte, Urban Planning and Economy
  
  
• Moved by: E. Rutherford
  Seconded by: A. Salvador

  That City Council meet in public.

  In Favour (11)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, and J. Morgan

  Carried (11 to 0)

  City Council met in public at 11:27 a.m., Friday, March 6, 2026.

  This item was dealt with.

  
  

3.4

2026 Department Presentations - Integrated Infrastructure Services

The following members of Administration’s delegation made a presentation and answered questions:

• S. Nichols, Deputy City Manager, Integrated Infrastructure Services
• P. Ladouceur, Integrated Infrastructure Services
• N. Wolfe, Integrated Infrastructure Services

The following members of Administration’s delegation answered questions:

• S. El Mohtar, Integrated Infrastructure Services
• B. Ferguson, Integrated Infrastructure Services

• Moved by: J. Wright
  Seconded by: J. Morgan

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.4.

  In Favour (9)

  A. Knack, A. Salvador, M. Janz, K. Tang, A. Stevenson, J. Wright, M. Elliott, T. Parmar, and J. Morgan

  Carried (9 to 0)

  City Council met in private at 2:21 p.m., Friday, March 6, 2026.

  The following members of Administration’s delegation answered questions:

  • S. Nichols, Deputy City Manager, Integrated Infrastructure Services
  • N. Wolfe, Integrated Infrastructure Services
  • E. Robar, City Manager
  • T. Lumsden, Integrated Infrastructure Services
  • P. Ladouceur, Integrated Infrastructure Services
  
  
• Moved by: J. Wright
  Seconded by: J. Morgan

  That City Council meet in public.

  In Favour (11)

  A. Knack, A. Paquette, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, M. Elliott, T. Parmar, and J. Morgan

  Carried (11 to 0)

  City Council met in public at 2:37 p.m., Friday, March 6, 2026.

  This item was dealt with.

  
  

3.5

2026 Department Presentations - City Operations - Fleet and Facility Services

The following members of Administration’s delegation made a presentation and answered questions:

• C. McKeown, Deputy City Manager, City Operations
• A. Sharma, City Operations

The following members of Administration’s delegation answered questions:

• P. Ladouceur, Integrated Infrastructure Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services

This item was dealt with.

3.6

2026 Department Presentations - City Operations - Parks and Roads Services

The following members of Administration’s delegation made a presentation and answered questions:

• C. McKeown, Deputy City Manager, City Operations
• C. Zerebeski, City Operations

The following members of Administration’s delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• E. Robar, City Manager
• M. Pivovar, City Operations
• M. Gunther, Acting City Solicitor

This item was dealt with.

3.7

2026 Department Presentations - City Operations - Edmonton Transit Service

The following members of Administration’s delegation made a presentation and answered questions:

• C. McKeown, Deputy City Manager, City Operations
• C. Hotton-MacDonald, City Operations
• S. Feldman, City Operations

The following members of Administration’s delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• E. Robar, City Manager

• Moved by: J. Morgan
  Seconded by: J. Wright

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.7.

  In Favour (9)

  A. Salvador, M. Janz, E. Rutherford, A. Stevenson, J. Wright, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (9 to 0)

  City Council met in private at 2:35 p.m., Friday, March 13, 2026.

  The following members of Administration’s delegation answered questions:

  • C. Hotton-MacDonald, City Operations
  • S. Feldman, City Operations
  • S. Nichols, Deputy City Manager, Integrated Infrastructure Services
  • E. Robar, City Manager
  • D. Schlitter, Employee and Legal Services
  
  
• Moved by: J. Wright
  Seconded by: E. Rutherford

  That City Council meet in public.

  In Favour (10)

  A. Knack, A. Salvador, M. Janz, E. Rutherford, A. Stevenson, J. Wright, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (10 to 0)

  City Council met in public at 2:59 p.m., Friday, March 13, 2026.

  This item was dealt with.

  
  

3.8

2026 Department Presentations - Community Services - Fire Rescue Services

The following members of Administration’s delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services
• D. Lazenby, Community Services

The following members of Administration’s delegation answered questions:

• P. Ladouceur, Integrated Infrastructure Services
• S. Nichols, Deputy City Manager, Integrated Infrastructure Services
• M. Gunther, Acting City Solicitor
• N. Chow, Financial and Corporate Services
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• C. McKeown, Deputy City Manager, City Operations
• H. Hicks, City Operations

• Moved by: J. Wright
  Seconded by: J. Morgan

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.8.

  In Favour (12)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)

  City Council met in private at 4:51 p.m., Friday, March 13, 2026.

  The following members of Administration’s delegation answered questions:

  • S. Nichols, Deputy City Manager, Integrated Infrastructure Services
  • D. Lazenby, Community Services
  
  
• Moved by: E. Rutherford
  Seconded by: J. Wright

  That City Council meet in public.

  In Favour (12)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)

  City Council met in public at 4:55 p.m., Friday, March 13, 2026.

  This item was dealt with.

  
  

3.9

2026 Department Presentations - Community Services - Social Development

The following members of Administration’s delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services
• S. Gellatly, Community Services

The following members of Administration’s delegation answered questions:

• E. Robar, City Manager
• K. Flierl, Community Services
• J. Smith, Community Services
• H. Rai, Financial and Corporate Services
• C. Marciniuk, Community Services
• R. Comia, Community Services

• Moved by: T. Parmar
  Seconded by: J. Wright

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.9.

  In Favour (12)

  A. Knack, A. Paquette, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)

  City Council met in private at 11:30 a.m., Tuesday, March 24, 2026.

  The following members of Administration’s delegation answered questions:

  • S. Gellatly, Community Services
  • H. Rai, Financial and Corporate Services
  • S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
  
  
• Moved by: J. Wright
  Seconded by: A. Stevenson

  That City Council meet in public.

  In Favour (13)

  A. Knack, A. Paquette, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (13 to 0)

  City Council met in public at 11:50 a.m., Tuesday, March 24, 2026.

  This item was dealt with.

  
  

3.10

2026 Department Presentations - Community Services - Community Standards

The following members of Administration’s delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services
• D. Jones, Community Services

The following members of Administration’s delegation answered questions:

• M. Gunther, Acting City Solicitor
• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. Ibrahim, Community Services

• Moved by: M. Janz
  Seconded by: A. Stevenson

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of item 3.10.

  In Favour (13)

  A. Knack, A. Paquette, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (13 to 0)

  City Council met in private at 3:23 p.m., Tuesday, March 24, 2026.

  The following members of Administration’s delegation answered questions:

  • D. Jones, Community Services
  • E. Robar, City Manager
  • M. Gunther, Acting City Solicitor
  • J. Flaman, Deputy City Manager, Community Services
  
  
• Moved by: A. Paquette
  Seconded by: A. Salvador

  That City Council meet in public.

  In Favour (13)

  A. Knack, A. Paquette, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (13 to 0)

  City Council met in public at 4:35 p.m., Tuesday, March 24, 2026.

  This item was dealt with.

  
  

3.11

2026 Department Presentations - Community Services - Community Recreation and Culture

The following members of Administration’s delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services
• R. Jevne, Community Services

The following members of Administration’s delegation answered questions:

• P. Ladouceur, Integrated Infrastructure Services
• M. Gunther, Acting City Solicitor

• Moved by: K. Tang
  Seconded by: J. Morgan

  That City Council meet in private pursuant to section 29 (advice from officials) of the Access to Information Act for the discussion of items 3.11 and 3.13.

  In Favour (11)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (11 to 0)

  City Council met in private at 11:03 p.m., Wednesday, March 25, 2026.

  The following members of Administration’s delegation answered questions:

  • R. Jevne, Community Services
  • E. Robar, City Manager
  • J. Flaman, Deputy City Manager, Community Services
  
  
• Moved by: T. Parmar
  Seconded by: J. Morgan

  That City Council meet in public.

  In Favour (12)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)

  City Council met in public at 3:55 p.m., Wednesday, March 25, 2026.

  This item was dealt with.

  
  

3.12

City Manager Opening Remarks, 2026 Department and Branch Presentations - Verbal report

The following member of Administration’s delegation made a presentation and answered questions:

• E. Robar, City Manager

The following members of Administration’s delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• S. Ebrahim, Office of the City Manager

This item was dealt with.

3.13

City Council's Governance Framework for Council Committees

*Clerk's note: The motions to move in private and in public are under 3.11.

The following members of Administration’s delegation made a presentation and answered questions:

• A. Giesbrecht, City Clerk
• N. Jacobsen, Office of the City Clerk
• L. Glover, Office of the City Manager

The following members of Administration’s delegation answered questions:

• K. Petrin, Deputy City Manager, Urban Planning and Economy
• D. Jones, Community Services
• C. McKeown, Deputy City Manager, City Operations
• S. Gellatly, Community Services
• M. Gunther, Acting City Solicitor
• S. Padbury, Acting City Manager
• J. Flaman, Deputy City Manager, Community Services

• Moved by: M. Elliott
  Seconded by: J. Wright

  1. That the following adjustments to Council Policy and Procedure C575E - Agencies, Boards, Committees and Commissions, be approved as follows:

  1. Add the Governance Framework for Council Committees as set out in Attachment 1 of the March 17, 2026, Office of the City Clerk report OCC03459, as a new Schedule 3, and
  2. That the “Guiding Principles” section bullet one be adjusted by inserting “in alignment with the Governance Framework for Council Committees,” in front of “create City Agencies with a clear purpose, and which will make …..”.

  2. That Attachment 8 be added to the March 17, 2026, Office of the City Clerk report OCC03459.

  3. That the actions outlined in Attachment 8 of the March 17, 2026, Office of the City Clerk report OCC03459, be approved.

  4. That the following motion, passed at the March 5, 2024, City Council - Non-Regular meeting be rescinded:

  “That Administration provide a report outlining the current resources allocated to support Council’s advisory committees and options to provide an equitable allocation of resourcing to allow all committees to fulfill their mandate, including the possibility of a common budget and/or shared resources, and return to Committee.”

  5. That recommendation 3.2.1., included in Attachment 9 of the June 13, 2023, Office of the City Clerk OCC00580 be rescinded:

  “3.2.1. That Administration provide a report outlining the resources required to provide meeting management support to Advisory Committees within the Office of the Clerk, including technology improvements required to ensure compliance with the Municipal Government Act.”

  6. That Attachments 2 and 8 of the March 17, 2026, Office of the City Clerk report OCC03459 remain private pursuant to sections 20 (disclosure harmful to personal privacy) and 29 (advice from officials) of the Access to Information Act.

  7. That the June 13, 2023, Office of the City Clerk report OCC00580 be redacted as required by the Access to Information Act and released.

  Members of City Council requested that the motion be split for voting purposes.

  
  

• Parts 1, 2, 3, 4, 5, 7 of Motion, put:

  Moved by: M. Elliott
  Seconded by: J. Wright

  1. That the following adjustments to Council Policy and Procedure C575E - Agencies, Boards, Committees and Commissions, be approved as follows:

  1. Add the Governance Framework for Council Committees as set out in Attachment 1 of the March 17, 2026, Office of the City Clerk report OCC03459, as a new Schedule 3, and
  2. That the “Guiding Principles” section bullet one be adjusted by inserting “in alignment with the Governance Framework for Council Committees,” in front of “create City Agencies with a clear purpose, and which will make …..”.

  2. That Attachment 8 be added to the March 17, 2026, Office of the City Clerk report OCC03459.

  3. That the actions outlined in Attachment 8 of the March 17, 2026, Office of the City Clerk report OCC03459, be approved.

  4. That the following motion, passed at the March 5, 2024, City Council - Non-Regular meeting be rescinded:

  "That Administration provide a report outlining the current resources allocated to support Council’s advisory committees and options to provide an equitable allocation of resourcing to allow all committees to fulfill their mandate, including the possibility of a common budget and/or shared resources, and return to Committee."

  5. That recommendation 3.2.1., included in Attachment 9 of the June 13, 2023, Office of the City Clerk OCC00580 be rescinded:

  "3.2.1. That Administration provide a report outlining the resources required to provide meeting management support to Advisory Committees within the Office of the Clerk, including technology improvements required to ensure compliance with the Municipal Government Act."

  7. That the June 13, 2023, Office of the City Clerk report OCC00580 be redacted as required by the Access to Information Act and released.

  In Favour (11)	A. Knack, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke
  Opposed (1)	A. Salvador

  Carried (11 to 1)

• Part 6 of Motion, put:

  Moved by: M. Elliott
  Seconded by: J. Wright

  6. That Attachments 2 and 8 of the March 17, 2026, Office of the City Clerk report OCC03459 remain private pursuant to sections 20 (disclosure harmful to personal privacy) and 29 (advice from officials) of the Access to Information Act.

  In Favour (12)

  A. Knack, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, M. Elliott, T. Parmar, J. Morgan, and R. Clarke

  Carried (12 to 0)

• Summary of Council's Decision on item 3.13:

  Moved by: M. Elliott
  Seconded by: J. Wright

  1. That the following adjustments to Council Policy and Procedure C575E - Agencies, Boards, Committees and Commissions, be approved as follows:

  1. Add the Governance Framework for Council Committees as set out in Attachment 1 of the March 17, 2026, Office of the City Clerk report OCC03459, as a new Schedule 3, and
  2. That the “Guiding Principles” section bullet one be adjusted by inserting “in alignment with the Governance Framework for Council Committees,” in front of “create City Agencies with a clear purpose, and which will make …..”.

  2. That Attachment 8 be added to the March 17, 2026, Office of the City Clerk report OCC03459.

  3. That the actions outlined in Attachment 8 of the March 17, 2026, Office of the City Clerk report OCC03459, be approved.

  4. That the following motion, passed at the March 5, 2024, City Council - Non-Regular meeting be rescinded:

  "That Administration provide a report outlining the current resources allocated to support Council’s advisory committees and options to provide an equitable allocation of resourcing to allow all committees to fulfill their mandate, including the possibility of a common budget and/or shared resources, and return to Committee."

  5. That recommendation 3.2.1., included in Attachment 9 of the June 13, 2023, Office of the City Clerk OCC00580 be rescinded:

  "3.2.1. That Administration provide a report outlining the resources required to provide meeting management support to Advisory Committees within the Office of the Clerk, including technology improvements required to ensure compliance with the Municipal Government Act."

  6. That Attachments 2 and 8 of the March 17, 2026, Office of the City Clerk report OCC03459 remain private pursuant to sections 20 (disclosure harmful to personal privacy) and 29 (advice from officials) of the Access to Information Act.

  7. That the June 13, 2023, Office of the City Clerk report OCC00580 be redacted as required by the Access to Information Act and released.

4.

Bylaws

There were no Bylaws on the agenda.

5.

Private Reports

There were no Private Reports on the agenda.

6.

Motions Pending

There were no Motions Pending on the agenda.

7.

Adjournment

The meeting adjourned at 4 p.m., Wednesday, March 25, 2026.