Council Services Committee Minutes

Tuesday, February 08, 2022

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Knack,
• E. Rutherford,
• A. Sohi,
• T. Cartmell,
• S. Hamilton,
• M. Janz,
• A. Paquette,
• K. Principe,
• J. Rice,
• A. Salvador,
• A. Stevenson,
• K. Tang,
• and J. Wright

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Knack called the meeting to order at 9:30 a.m., Tuesday, February 8, 2022, and acknowledged that Council Services Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee. 

*Mayor A. Sohi is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18.

Councillor J. Wright was absent for a portion of the meeting due to technical issues.

A. Corbould, City Manager; and A. Giesbrecht, City Clerk, M. Barnes and R. Yusuf, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the February 8, 2022, Council Services Committee meeting agenda be adopted.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe

  Carried (12 to 0)

1.4

Approval of Minutes

• Moved by: A. Stevenson

  That the November 15, 2021, Council Services Committee meeting minutes be approved.

  In Favour (13)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (13 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.3 and 6.4.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Stevenson

  That the recommendations in the following reports be approved:

  • 6.1 2022 Common Travel Plan - Office of the Councillors
  • 6.2 2022 Common Furniture Plan - Office of the Councillors

  In Favour (13)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Sohi, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (13 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Public Reports

6.1

2022 Common Travel Plan - Office of the Councillors

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the 2022 Common Travel Plan as outlined in Attachment 1 of the February 8, 2022, Office of the City Manager report OCC00990, be approved and funded from the Office of the Councillors 2022 Common Travel and Conference Budget.

6.2

2022 Common Furniture Plan - Office of the Councillors

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the 2022 Common Furniture Plan as outlined in Attachment 1 of the February 8, 2022, Office of the City Manager report OCC00989, be approved and funded from the Office of the Councillors 2022 Common Furniture Budget. 

6.3

Council Vaccination Policy - Verbal report

The following members of Administration's delegation answered questions:

• A. Corbould, City Manager

The following answered questions:

• A. Giesbrecht, City Clerk

• Moved by: T. Cartmell

  That the February 8, 2022, Office of the City Clerk report OCC0104, be postponed to a date to be determined.

  Due Date: To be determined

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (12 to 0)

6.4

Council Agenda Management - Verbal report

The following made a presentation:

• Mayor A. Sohi

The following member of Administration's delegation answered questions:

• A. Corbould

The following answered questions:

• A. Giesbrecht, City Clerk

• Moved by: A. Knack

  That Council Services Committee recommend to Council:

  1. That Council approve a pilot for all Standing Committees where a Councillor may ask questions or speak multiple times in relation to a single item for a maximum of 5 minutes for the first round and 3 minutes for any subsequent rounds.

  2. That Administration prepare the following amendment to Bylaw 18155 - Council Procedures Bylaw:

  • Amend Section 24 (e) by adding the word business 2 business days.

  3. That Administration prepare the following amendment to Bylaw 18155 - Council Procedures Bylaw:

  • That Section 24 (e) be amended to include provisions to notify the City Manager, Chair and City Clerk in advance as per Section 2.

  Members of Council Services Committee requested that the motion be split for voting purposes.

  
  

• Part 1 of Motion, put:

  Moved by: A. Knack

  That Council Services Committee recommend to Council:

  That Council approve a pilot for all Standing Committees where a Councillor may ask questions or speak multiple times in relation to a single item for a maximum of 5 minutes for the first round and 3 minutes for any subsequent rounds.

  In Favour (10)	A. Knack, S. Hamilton, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, A. Stevenson, J. Wright, and K. Principe
  Opposed (2)	A. Paquette, and E. Rutherford

  Carried (10 to 2)

• Part 2 of Motion, put:

  Moved by: A. Knack

  That Council Services Committee recommend to Council:

  That Administration prepare the following amendment to Bylaw 18155 - Council Procedures Bylaw:

  • Amend Section 24 (e) by adding the word business 2 business days.

  In Favour (9)	A. Knack, S. Hamilton, T. Cartmell, A. Salvador, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe
  Opposed (3)	A. Paquette, M. Janz, and J. Rice

  Carried (9 to 3)

• Part 3 of Motion, put:

  Moved by: A. Knack

  That Council Services Committee recommend to Council:

  That Administration prepare the following amendment to Bylaw 18155 - Council Procedures Bylaw:

  • That Section 24 (e) be amended to include provisions to notify the City Manager, Chair and City Clerk in advance as per Section 2.

  In Favour (3)	A. Knack, S. Hamilton, and A. Stevenson
  Opposed (9)	A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe

  Defeated (3 to 9)

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 11:43 a.m., Tuesday, February 8, 2022.