Executive Committee Minutes

Monday, August 09, 2021

9:30 A.m. - 5:30 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• S. McKeen,
• T. Cartmell,
• S. Hamilton,
• and M. Walters

---

1.

Call to Order and Related Business

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:32 a.m., Monday, August 9, 2021, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor D. Iveson conducted roll call and confirmed the attendance of Members of Executive Committee.

Councillors T. Caterina, B. Esslinger, B. Henderson and A. Knack; C. Owen, Acting City Manager; and K. Gibson, R. Zheng and E. Norton, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. McKeen

  That the August 9, 2021, Executive Committee meeting agenda be adopted.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: S. McKeen

  That the June 28, 2021, Executive Committee meeting minutes be approved.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1 and 9.1

2.2

Vote on Reports not Selected for Debate

• Moved by: M. Walters

  That the recommendations in the following reports be approved:

  • 5.1 ConnectEdmonton Next Steps - Next Steps on Safe City/Healthy City
  • 9.2 Single Source Agreement
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

2.3

Requests to Speak

• Moved by: S. McKeen

  That Executive Committee hear from the following speakers, in panels when appropriate:

  • 6.1 Percent for Art Policy Update
    

  1. 1. D. Turnbull, Edmonton Arts Council
     2. S. Shahani, Edmonton Arts Council (to answer questions only)
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

ConnectEdmonton Next Steps - Next Steps on Safe City/Healthy City

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• That the revised due date of First Quarter 2022, Executive Committee, for the Financial and Corporate Services report FCS00226, ConnectEdmonton Next Steps - Next Steps on Safe City/Healthy City, be approved. 

  Revised Due Date: First Quarter 2022

  
  
  
  
  

6.

Reports

6.1

Percent for Art Policy Update

The following members of Administration’s delegation made a presentation:

• S. McCabe, Deputy City Manager, Urban Planning and Economy
• P. Spearey, Urban Planning and Economy

The following public speaker made a presentation and answered questions:

• D. Turnbull, Edmonton Arts Council

The following public speaker answered questions:

• S. Shahani, Edmonton Arts Council

The following members of Administration’s delegation answered questions: 

• S. McCabe, Deputy City Manager, Urban Planning and Economy
• P. Spearey, Urban Planning and Economy
• O. Zakoc, Financial and Corporate Services

• Moved by: S. McKeen

  That Executive Committee recommend to City Council:

   

  1. That revised Public Art to Enhance Edmonton’s Public Realm Policy C458D, be approved with the following amendments: 
     1. Replace the bullet under “Funding” with “The City of Edmonton will annually fund a Public Art Reserve on a Pay-As-You-Go basis in the minimum amount of 1% of eligible capital projects, as approved by City Council through the Operating Budget.”
     2. Revise the first bullet under “Public Art Program” to include after “collection”: “in alignment to City Plan and Connections and Exchanges.” 
     3. Add a bullet under “Public Art Program” to read: “Public Art will be diverse, representing the community and be distributed throughout the City.”
  2. That Public Art Administration, Registration and Outreach Policy C547, Public Art Accession, Selection Criteria and Gift Policy C548 and Public Art Conservation, De-accession and Re-site Policy C549, be repealed. 
  3. That a Public Art Reserve, to account for and manage the Edmonton Public Art Collection, as outlined in Attachment 2 of the August 9, 2021, Urban Planning and Economy report UPE00628, be established. 
  4. That $4.535 million of Capital Pay-As-You-Go Funding be transferred from the approved 2021-2022 Capital Budget to the Public Art Reserve, as outlined in Attachment 3 of the August 9, 2021, Urban Planning and Economy report UPE00628.
  5. That the Infrastructure Planning and Design Branch operating expenditure budget be increased by $1.495 million in 2021 and $3.040 million in 2022, for costs related to the public art projects committed for the 2019-2022 budget cycle, with funds from the Public Art Reserve, as outlined in Attachment 3 of the August 9, 2021, Urban Planning and Economy report UPE00628.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

• Moved by: S. McKeen

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 9.1.

  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 11:00 a.m., Monday, August 9, 2021.

  
  
• Moved by: S. McKeen

  That Executive Committee meet in public.

  
  
  
  
  

  With the unanimous consent of the Executive Committee, the motion carried.

  Executive Committee met in public at 11:15 a.m., Monday, August 9, 2021.

  
  

9.1

Edmonton Salutes Committee - Chair Membership Report and Candidate Shortlisting

The following members of Administration’s delegation answered questions: 

• B. Hodgson, Edmonton Salutes Committee
• D. Beaudry, Deputy City Clerk
• J. Bonner, Office of the City Clerk
• H. Morrison, Office of the City Clerk

• Moved by: S. McKeen
  1. That the Edmonton Salutes Committee candidate shortlist of five recommended candidates, as set out in Attachment 1 of the August 9, 2021, Office of the City Clerk report OCC00639, be approved.
  2. That Executive Committee recommend to City Council:
     • That the sixth candidate, referenced in Attachment 1 of the August 9, 2021, Office of the City Clerk report OCC00639, be appointed as a public member to the Edmonton Salutes Committee, for a term of October 26, 2021 to April 30, 2023.  
  3. That the August 9, 2021, Office of the City Clerk report OCC00639, remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  D. Iveson, S. Hamilton, S. McKeen, M. Walters, and T. Cartmell

  
  
  
  Carried (5 to 0)

9.2

Single Source Agreement

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

• 1. That an amendment to the single source agreement, as outlined in Attachment 1 of the August 9, 2021 Office of City Manager report OCM00695, be approved.
  2. That the August 9, 2021 Office of City Manager report OCM00695, remain private pursuant to sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body), and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  
  
  
  

10.

Notices of Motion and Motions without Customary Notice

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 11:18 a.m., Monday, August 9, 2021.