Minutes for 05/26/2015, Executive Committee

 

 

EXECUTIVE COMMITTEE

 

MINUTES


May 26, 2015  –  River Valley Room

 

 

PRESENT

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, T. Caterina, A. Knack, D. Loken, S. McKeen, M. Walters
S. Farbrother, City Manager
M. Nathoo, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

5.          STATUS REPORT                                                                               4

5.1        Recreational Lake in Blatchford                                                      4

6.          REPORTS                                                                                              4

6.1        Policy Directions for 2009 Surplus School Sites

             Development                                                                                         4

6.2        Building Canada Fund - City of Edmonton's

             Priority Projects, Provincial-Territorial

             Infrastructure Component                                                                 5

6.3        Galleria Project Update                                                                      6

6.4        Galleria Update - Cultural Trust                                                       8

6.5        Child Care Establishments in the Downtown Area -

             Regulatory Barriers in Providing Child Care

             Services across the City                                                                    9

6.6        Exploring Opportunities for Employee Child Care -

             Balanced Approach to Expand Child Care Options

             for Employees                                                                                    10

6.7        Amendments to the Zoning Bylaw 12800 - Parking

             Requirements for Minor Eating and Drinking

             Establishments                                                                                  10

6.8        Glenora Heritage Inventory Status Report                                 11

6.9        2016 - 2018 Business Plan - Corporate Services                      11

7.          RESPONSES TO COUNCILLOR INQUIRIES                              12

8.          PRIVATE REPORTS                                                                         12

8.1        Proposed Edmonton Downtown Academic and Cultural

             Centre Pedway Update                                                                    12

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                13

10.        ADJOURNMENT                                                                                13

 

 

 

 

Carried

Carried

See minutes

 

See minutes

See minutes

None

None

None

 

Action

 

 

Referred

 

 

Carried

Action

Action

 

 

Action

 

 

Action

 

 

Postponed

Postponed

Postponed

None

 

 

Action

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Mayor D. Iveson called the meeting to order at 9:35 a.m.

 

1.2

Adoption of Agenda

 

 

Moved B. Esslinger:

 

 

 

That the May 26, 2015, Executive Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

1.3

Adoption of Minutes

 

 

Moved A. Sohi:

 

 

 

That the following meeting minutes be adopted:

·         May 5, 2015, Executive Committee

·         May 13, 2015, Special Executive Committee

 

 

 

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

1.4

Protocol Items

 

 

Michael Strembitsky School (D. Iveson)

 

 

 

Mayor D. Iveson, on behalf of Executive Committee, welcomed Grade 1 students from Michael Strembitsky School and their teacher J. Yaniw.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

Moved B. Esslinger:

 

 

 

That Executive Committee hear from the following speakers, in panels when appropriate:

6.1  Policy Directions for 2009 Surplus School Sites
       Development

·         J. Gurnett, Edmonton Coalition on Housing and Homelessness

·         J. Kolkman, Edmonton Social Planning Council

6.3  Galleria Project Update
6.4  Galleria Update - Cultural Trust

·         J. Mahon, Edmonton Cultural Trust

·         J. Brown, Edmonton Downtown Academic and Cultural Centre Foundation

·         D. Kipnes, Edmonton Downtown Academic and Cultural Centre Foundation (to answer questions only)

6.8  Glenora Heritage Inventory Status Report

·         B. Finlay, The Old Glenora Conservation Association

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Recreational Lake in Blatchford

 

 

 

M. Hall, Sustainable Development, answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That the revised due date of September 15, 2015, be approved.

 

Sustainable Dev.

Due by:
Sep. 15, 2015

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.

REPORTS

6.1

Policy Directions for 2009 Surplus School Sites Development

 

 

 

J. Freeman, Sustainable Development, made a presentation.

J. Gurnett, Edmonton Coalition on Housing and Homelessness; and J. Kolkman, Edmonton Social Planning Council, made presentations and answered the Committee's questions.

W. Trocenko, J. Freeman and D. Wudrich, Sustainable Development; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

Policy Directions for 2009 Surplus School Sites Development – Recommended City Policy C583

That the May 26, 2015, Sustainable Development report CR_2360 be referred back to Administration to bring forward a policy as outlined in Attachment 2, including a clear statement of the density ranges and the market and non-market housing targets.

Sustainable Dev.

 

Due by:
Jun. 30, 2015

 

 

 

W. Trocenko, Sustainable Development, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

 

 

S. Farbrother, City Manager, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

Southeast Surplus School Sites - Status Report

That Administration provide a status report on surplus school sites in southeast Edmonton that could be impacted by ongoing flood mitigation drainage planning and that the report include:

- timing for draining planning
- an update on ongoing consultations
- potential limitations for development of the sites
- funding availability
- recommendations for removal or retention of Surplus School Site signage.

Sustainable Dev.

 

Due by:
Aug. 18, 2015

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.2

Building Canada Fund - City of Edmonton's Priority Projects, Provincial-Territorial Infrastructure Component

 

 

 

B. Latte, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
S. Farbrother, City Manager; C. Ward and R. Kabalin, Financial Services and Utilities; and T. Burge, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

The Executive Committee recommend to City Council:

That the following motion passed at the February 10, 2015, City Council meeting:

That designation of the following projects as the City’s priority projects under the Provincial-Territorial Infrastructure Component of the new Building Canada Fund, be approved:

a) LRT Expansion
b) Key Grade Separations, including 50 Street and 75 Street CPR Underpasses and the Manning/Meridian Interchange
c) Neighbourhood Flood Mitigation Program
d) Fort Edmonton Park Utility Infrastructure Upgrades
e) Edmonton Energy and Technology Park

be amended by substituting with the following motion:

That the designation of the following projects as the City’s priorities under the Provincial-Territorial Infrastructure Component of the New Building Canada Fund, be approved:

• 50 Street Rail Grade Separation
• 75 Street Rail Grade Separation
• Anthony Henday Drive and 135 Street Interchange

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel

 

 

Absent:

 

 

 

A. Sohi

 

6.3

Galleria Project Update

 

 

 

Items 6.3 and 6.4 were dealt with together.

 

 

 

R. Daviss and L. Brenneis, Sustainable Development, made a presentation.

J. Mahon, Edmonton Cultural Trust; and J. Brown, Edmonton Downtown Academic and Cultural Centre Foundation, made presentations and answered the Committee's questions. D. Kipnes, Edmonton Downtown Academic and Cultural Centre Foundation, answered the Committee's questions.  A handout provided by J. Mahon was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

L. Brenneis and R. Daviss, Sustainable Development; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

Moved A. Sohi:

 

 

 

That the May 26, 2015, Sustainable Development report CR_2040, be received for information.

Sustainable Dev.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.4

Galleria Update - Cultural Trust

 

 

 

Items 6.3 and 6.4 were dealt with together.

 

 

Moved A. Sohi:

 

 

 

That the May 26, 2015, Sustainable Development report CR_2057, be received for information.

Sustainable Dev.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.5

Child Care Establishments in the Downtown Area - Regulatory Barriers in Providing Child Care Services across the City

 

 

Moved B. Esslinger:

 

 

 

That Items 6.5 and 6.6 be dealt with together.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

 

 

L. Balone, Sustainable Development; J. MacPherson and
K. Rozmahel, General Manager, Corporate Services;
S. Farbrother, City Manager; and M. Nathoo, Office of the City Clerk, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

Big City Charter Outcome – Quality, Affordable Child Care

That Administration provide a report outlining:

1.    A proposed Big City Charter outcome for Executive Committee's consideration and recommendation to City Council, that clearly articulates the City's interest in partnering with the provincial government through the Big City Charter process to ensure families' access to quality, affordable child care in Edmonton, and that considers:

·         The provincial government's mandates and interests as outlined in Ministries such as Human Services, Health, Justice, Education, Status of Women and Labour and Employment.

·         The City of Edmonton's goals as outlined in the Initiatives of City Council such as the Women's Initiative, Child Friendly, ELEVATE, Edmonton's Poverty Elimination and Gender Based Violence Prevention.

·         Learnings from engagement with stakeholders at the June 19, 2015, meeting.

Downtown Daycare Provisions – Amendments to Zoning Bylaw

That Administration provide a report outlining:

2.    Draft amendments to the Zoning Bylaw as outlined in Attachment 6 of the May 26, 2015, Sustainable Development report CR_1415, including specific amendments related to provision of daycares in downtown.

Office of the City Manager

Due by:
To be Determined

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sustainable Dev.

Due by:
First Quarter 2016

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.6

Exploring Opportunities for Employee Child Care - Balanced Approach to Expand Child Care Options for Employees

 

 

 

Items 6.5 and 6.6 were dealt with together.

 

 

Moved B. Esslinger:

 

 

 

Council Policy C584 – Employee Child Care

That Administration work with relevant stakeholders, including Women's Advocacy Voice of Edmonton, the Early Childhood sub-committee (of Edmonton's Poverty Elimination Task Force) and any other key stakeholders identified by these groups, to provide a draft Council Policy, no later than October 27, 2015, and that the Policy include:

·         A re-examination of, and rationale for, the threshold for business case review of 500 employees within a one kilometre radius.

·         Stated preferences for:

1.    not-for-profit or co-op providers over for-profit providers

2.    affordable care

3.    high quality care that meets the aims of early childhood education

Corporate Svcs.

Due by:
Oct. 27, 2015

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.7

Amendments to the Zoning Bylaw 12800 - Parking Requirements for Minor Eating and Drinking Establishments

 

 

Moved M. Nickel:

 

 

 

That the May 26, 2015, Sustainable Development report CR_2185, be postponed and that Administration work with Agenda Review Committee to determine a date to bring the report forward.

Corporate Svcs

Due by:
To be Determined

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

6.8

Glenora Heritage Inventory Status Report

 

 

Moved B. Henderson:

 

 

 

That the May 26, 2015, Sustainable Development report CR_2366, be postponed to June 16, 2015, and that Administration work with Agenda Review Committee to determine a specific time for the item.

Corporate Svcs.

Due Date:
Jun. 16, 2015

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel

 

 

Absent:

 

 

 

A. Sohi

 

6.9

2016 - 2018 Business Plan - Corporate Services

 

 

 

M. Nathoo, Office of the City Clerk, answered the Committee's questions.

 

 

Moved A. Sohi:

 

 

 

That the May 26, 2015, Corporate Services report CR_2160, be postponed to the June 16, 2015, Executive Committee meeting, as the first item of business.

Corporate Svcs.

Due Date:
Jun. 16, 2015

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Proposed Edmonton Downtown Academic and Cultural Centre Pedway Update

 

 

Moved M. Nickel:

 

 

 

That the Committee meet in private pursuant to sections 16, 24 and 27 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

 

 

The Committee met in private at 2:47 p.m.

 

 

Moved M. Nickel:

 

 

 

That the Committee meet in public.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

 

 

The Committee met in public at 4:16 p.m.

 

 

Moved B. Esslinger:

 

 

 

1.    That Attachment 2 be added to the May 26, 2015, Sustainable Development report CR_2392.

Memorandum of Understanding with Edmonton Downtown Academic and Cultural Centre Foundation

2.    That Administration work with the Edmonton Downtown Academic and Cultural Centre Foundation and return to City Council with recommendations for a proposed Memorandum of Understanding between the City and the Foundation, outlining the City's support for the Cultural Trust and the phased approach for the Edmonton Downtown Academic and Cultural Centre Galleria project, as outlined in Attachment 2 of May 26, 2015, Sustainable Development report CR_2392.

3.    That May 26, 2015, Sustainable Development report CR_2392 and Attachment 2 remain private pursuant to sections 16, 24 and 27 of the Freedom of Information and Protection of Privacy Act.

Sustainable Dev.

 


Due by:
Sep. 22, 2015

City Council

 

 

 

4.    That Executive Committee recommend to City Council:

a.  That Capital Profile 14-17-5037 be amended to reflect the City funding of $7.5 million for Stage 1 (Shell) of the Pedway to reflect the City's total contribution for Pedway expansion.

b.  That a single source agreement between the City of Edmonton and Ledcor Construction Limited for the construction of Stage 1 (Shell) of the Edmonton Downtown Academic and Cultural Centre Project Pedway connection in an amount not to exceed
$6.5 million, as outlined in the May 26, 2015, Sustainable Development report CR_2392 be approved, and that the agreement to be in form and content acceptable to the City Manager.

c.  That an increase to the Professional Services Agreement D915657 for the Project Management, Detailed Design and Construction Engineering for North LRT Extension: Downtown to NAIT - Phase 1 and II with AECOM Canada Ltd., of $1 million, be approved.

d.  That the May 26, 2015, Sustainable Development report CR_2392 and Attachment 2 remain private pursuant to sections 16, 24 and 27 of the Freedom of Information and Protection of Privacy Act.

 

 

 

R. Daviss, Sustainable Development; S. Farbrother, City Manager; and M. Nathoo, Office of the City Clerk, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, B. Henderson, M. Nickel, A. Sohi

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Mayor D. Iveson asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 5:31 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk

 

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