Council Services Committee Minutes

Tuesday, October 04, 2022

9:30 A.m. - 12:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• A. Knack, 
• E. Rutherford, 
• T. Cartmell, 
• S. Hamilton, 
• M. Janz, 
• A. Paquette, 
• K. Principe, 
• J. Rice, 
• A. Salvador, 
• A. Sohi, 
• A. Stevenson, 
• K. Tang, 
• and J. Wright

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Knack called the meeting to order at 9:30 a.m., Tuesday, October 4, 2022, and acknowledged that the Council Services Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee. 

Mayor A. Sohi and Councillor A. Stevenson were absent with notice for a portion of the meeting.

A. Corbould, City Manager; and K. Stolarz, Deputy City Clerk, S. Parsons and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the October 4, 2022, Council Services Committee meeting agenda be adopted with the following changes:

  Additions:

  • 1.4 Adoption of Minutes
    - August 16, 2022, Council Services Committee
  • 9.3 Council Correspondence - Verbal report
    (Private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act)
  • 9.4 Council Procedures - Verbal report
    (Private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act)

  Deletion:

  • 1.4 Adoption of Minutes
    - June 22, 2022, Council Services Committee

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (12 to 0)

1.4

Approval of Minutes

• Moved by: S. Hamilton

  That the August 16, 2022, Council Services Committee meeting minutes be approved.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (12 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 9.1, 9.2, 9.3 and 9.4.

2.2

Vote on Reports not Selected for Debate

• Moved by: T. Cartmell

  That the recommendation in the following report be approved:

  • 7.1  Council Code of Conduct - Lessons Learned 

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (12 to 0)

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Council Code of Conduct - Lessons Learned

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That Administration return to the Code of Conduct Sub-Committee with recommended amendments to Bylaw 18483 - Council Code of Conduct, for the purpose of adding the Sanction Hearing Procedures as outlined in Attachment 1 of the September 29, 2022, Office of the City Manager report OCM00775.

Due Date: To be determined, Code of Conduct Sub-Committee

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

• Moved by: J. Rice

  That Council Services Committee meet in private pursuant to sections 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of items 9.1, 9.2. 9.3 and 9.4.

  In Favour (12)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (12 to 0)

  Council Services Committee met in private at 9.39 a.m., Tuesday, October 4, 2022.

  
  
• Moved by: S. Hamilton

  That Council Services Committee meet in public.

  In Favour (11)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe

  Carried (11 to 0)

  Council Services Committee met in public at 11:39 a.m., Tuesday, October 4, 2022.

  
  

9.1

Labour Relations Update - Verbal report

The following members of Administration’s delegation made a presentation and answered questions:

• K. Armstrong, Deputy City Manager, Employee Services
• A. Corbould, City Manager
• M. Dorval, Employee Services

The following members of Administration’s delegation answered questions:

• J. Barrie, Office the City Manager (Legal Services)
• M. Beliveau,  Employee Services

• Moved by: S. Hamilton

  That the October 4, 2022, Employee Services verbal report ES01482, be received for information and remain private pursuant to sections 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  In Favour (11)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe

  Carried (11 to 0)

9.2

Attendance of Councillors Staff during In-Camera Items - Verbal report

The following member of Administration’s delegation made a presentation and answered questions:

• A. Giesbrecht, City Clerk

The following members of Administration’s delegation answered questions:

• A. Corbould, City Manager
• N. Jacobsen, Office of the City Manager (Legal Services)

• Moved by: S. Hamilton

  That the October 4, 2022, Office of the City Clerk verbal report OCC01495, be received for information and remain private pursuant to section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (11)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe

  Carried (11 to 0)

9.3

Council Correspondence - Verbal report

The following member of Administration’s delegation made a presentation and answered questions:

• A. Giesbrecht, City Clerk

The following members of Administration’s delegation answered questions:

• C. Perraton, Office of the City Clerk
• N. Jacobsen, Office of the City Manager (Legal Services)

• Moved by: E. Rutherford

  That the October 4, 2022, Office of the City Clerk verbal report OCC01525, be received for information and remain private pursuant to section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (10)	A. Knack, S. Hamilton, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe
  Opposed (1)	A. Paquette

  Carried (10 to 1)

9.4

Council Procedures - Verbal report

• Moved by: T. Cartmell

  That the October 4, 2022, Office of the City Clerk verbal report OCC01526, be postponed to the next Council Services Committee meeting and remain private pursuant to section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  Due Date: To be determined, Council Services Committee

  In Favour (11)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe

  Carried (11 to 0)

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none. 

12.

Adjournment

The meeting adjourned at 12:03 p.m., Tuesday, October 4, 2022.