Audit Committee - Agenda

Meeting #:

Date:

Friday, November 29, 2024

Time:

9:30 A.m. - 5:00 P.m.

Location:

Council Chamber, 2nd floor, City Hall

Call to Order: 9:30 a.m.
Lunch: Noon - 1:30 p.m.
Recess: 3:30 p.m. - 3:45 p.m.
Adjournment: 5 p.m.

Chair: A. Sohi  Vice-Chair: J. Wright
Members: A. Knack, K. Principe, E. Rutherford, C. Burrows, M. Madamombe

Please note: Members of the public may choose to participate at Council and Committee meetings in person or remotely. You can request to speak up until your item has been dealt with. The public is invited to view in-progress meetings online via the Agenda, Council on the Web or City Council's YouTube Channel.

For additional information, contact the Office of the City Clerk at [phone].

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

1.2

Roll Call

1.3

Adoption of Agenda

1.4

Approval of Minutes

• September 4, 2024, Audit Committee
• October 3, 2024, Special Audit Committee

1.5

Protocol Items

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

2.2

Vote on Reports not Selected for Debate

2.3

Requests to Speak

Refer to Summary of Agenda Changes

2.4

Requests for Specific Time on Agenda

Refer to Summary of Agenda Changes

3.

Councillor Inquiries

4.

Reports to be Dealt with at a Different Meeting

None

5.

Requests to Reschedule Reports

None

6.

Unfinished Business

None

7.

Public Reports

7.1

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at November 7, 2024

Items 7.1 and 7.2 to be dealt with together

7.2

Administrative Update on the Auditor's Dashboard Report

Items 7.1 and 7.2 to be dealt with together

7.3

Facility Maintenance Services Audit

Items 7.3 and 7.4 to be dealt with together

7.4

Administration Response to Facility Maintenance Services Audit

Items 7.3 and 7.4 to be dealt with together

7.5

Fraud Risk Management Audit

Items 7.5 and 7.6 to be dealt with together

7.6

Administration Response to Fraud Risk Management Audit

Items 7.5 and 7.6 to be dealt with together

7.7

KPMG 2024 Audit Planning Report

Time specific: 1:30 p.m.

8.

Responses to Councillor Inquiries

None

9.

Private Reports

9.1

2025 Annual Work Plan

Sections 24 (advice from officials) and 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act

9.2

External Auditors - Annual Performance and Non-Audit Services Update

Sections 16 (disclosure harmful to business interests of a third party) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act

10.

Motions Pending

None

11.

Notices of Motion and Motions without Customary Notice

12.

Adjournment