Audit Committee - AgendaMeeting #:Date:Friday, September 22, 2023Time: 9:30 A.m. - 5:00 P.m.Location:River Valley Room, 1st floor, City HallCall to Order: 9:30 a.m.Lunch: Noon - 1:30 p.m.Recess: 3:30 p.m. - 3:45 p.m.Adjournment: 5 p.m. Chair: A. Sohi Vice Chair: J. WrightMembers: A. Knack, K. Principe, E. Rutherford, C. Burrows, M. Madamombe Please note: Members of the public may choose to participate at Council and Committee meetings in person or remotely. You can request to speak up until your item has been dealt with. The public is invited to view in-progress meetings online via the Agenda, Council on the Web or City Council's YouTube Channel. For additional information, contact the Office of the City Clerk at (780) 496-8178.1.Call to Order and Related Business 1.1Call to Order and Land Acknowledgement 1.2Roll Call 1.3Adoption of Agenda 1.4Approval of Minutes 1.Post-Meeting Minutes - AC_Jun27_2023 - English.pdf2.Post-Meeting Minutes - Special Audit Selection Committee_Jun29_2023 - English.pdf3.Post-Meeting Minutes - SAC_Jul13_2023 - English.pdf June 27, 2023, Audit Committee June 29, 2023, Special Audit Selection Committee July 13, 2023, Special Audit Committee 1.5Protocol Items 2.Items for Discussion and Related Business 2.1Select Items for Debate 2.2Vote on Reports not Selected for Debate 2.3Requests to Speak Refer to Summary of Agenda Changes2.4Requests for Specific Time on Agenda Refer to Summary of Agenda Changes3.Councillor Inquiries 4.Reports to be Dealt with at a Different Meeting None5.Requests to Reschedule Reports None6.Unfinished Business None7.Public Reports 7.1Office of the City Auditor Recommendation Follow-up Dashboard Report - As at September 1, 2023 1.OCA02045 - Office of the City Auditor Recommendation Follow-up Dashboard Report - As at September 1, 2023.pdf2.Attachment 1 - 02045 - OCA Recommendation Follow Up Report as at September 1, 2023.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations.pdfItems 7.1 and 7.2 to be dealt with together7.2Administrative Update on the Auditor's Dashboard 1.OCM02049 Administrative Update on the Auditor's Dashboard Council Report.pdfItems 7.1 and 7.2 to be dealt with together7.3Valley Line LRT P3 and Delivery Audit 1.Report - OCA02048 - Valley Line LRT P3 and Delivery Audit.pdf2.Attachment 1 - OCA02048 - Valley Line LRT P3 and Delivery Audit Report.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations(1).pdfItems 7.3 and 7.4 to be dealt with together7.4Administrative Response to Valley Line LRT Audit 1.IIS02020 Administrative Response to Valley Line LRT Audit - Report.pdfItems 7.3 and 7.4 to be dealt with together7.5Capital Asset Management Audit 1.OCA02046 - Capital Asset Management Audit.pdf2.Attachment 1 - OCA02046 - Capital Asset Management Audit Report.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations(2).pdfItems 7.5 and 7.6 to be dealt with together7.6Administrative Response to Capital Asset Management Audit 1.Report - IIS02011 - Administrative Response to Capital Asset Management Audit.pdf2.7.6 IIS02011 Administrative Response to Capital Asset Management Audit - Presentation.pdfItems 7.5 and 7.6 to be dealt with together7.7IT Asset Management Audit 1.OCA02047 - IT Asset Management Audit.pdf2.Attachment 1 - OCA02047 - IT Asset Management Audit Report.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations(3).pdfItems 7.7 and 7.8 to be dealt with together7.8Administration Response to IT Asset Management Audit 1.REPORT - FCS02017 - IT Asset Management Audit - Administration Response.pdf2.Attachment 1 - FCS02017 - IT Asset Management Office.pdfItems 7.7 and 7.8 to be dealt with together8.Responses to Councillor Inquiries None9.Private Reports 9.1External Auditors - Annual Performance and Non-Audit Services Update Sections 16 (disclosure harmful to business interests of a third party) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act10.Motions Pending None11.Notices of Motion and Motions without Customary Notice 12.Adjournment No Item Selected This item has no attachments1.Post-Meeting Minutes - AC_Jun27_2023 - English.pdf2.Post-Meeting Minutes - Special Audit Selection Committee_Jun29_2023 - English.pdf3.Post-Meeting Minutes - SAC_Jul13_2023 - English.pdf1.Report - OCA02048 - Valley Line LRT P3 and Delivery Audit.pdf2.Attachment 1 - OCA02048 - Valley Line LRT P3 and Delivery Audit Report.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations(1).pdf1.OCA02046 - Capital Asset Management Audit.pdf2.Attachment 1 - OCA02046 - Capital Asset Management Audit Report.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations(2).pdf1.OCA02047 - IT Asset Management Audit.pdf2.Attachment 1 - OCA02047 - IT Asset Management Audit Report.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations(3).pdf1.OCA02045 - Office of the City Auditor Recommendation Follow-up Dashboard Report - As at September 1, 2023.pdf2.Attachment 1 - 02045 - OCA Recommendation Follow Up Report as at September 1, 2023.pdf3.7.1, 7.3, 7.5 and 7.7 - OCA presentations.pdf1.IIS02020 Administrative Response to Valley Line LRT Audit - Report.pdf1.Report - IIS02011 - Administrative Response to Capital Asset Management Audit.pdf2.7.6 IIS02011 Administrative Response to Capital Asset Management Audit - Presentation.pdf1.REPORT - FCS02017 - IT Asset Management Audit - Administration Response.pdf2.Attachment 1 - FCS02017 - IT Asset Management Office.pdf1.OCM02049 Administrative Update on the Auditor's Dashboard Council Report.pdf