Audit Committee Minutes

Friday, March 22, 2024

1:30 P.m. - 5:00 P.m.

Virtual Meeting

Present:

• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• and C. Burrows 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Vice-Chair Councillor J. Wright called the meeting to order at 1:31 p.m., Friday, March 22, 2024, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Vice-Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Vice-Chair Councillor J. Wright conducted roll call and confirmed the attendance of Members of Audit Committee.

Mayor A. Sohi and Public Member M. Madamombe were absent with notice.

Councillor K. Tang; and J. Abekah, G. Goodin and J. Shearer, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Knack

  That the March 22, 2024, Audit Committee meeting agenda be adopted with the following changes:

  Replacement attachment:

  • 7.1 Office of the City Auditor 2023 Annual Report
    - Attachment 1

  Orders of the Day:

  That the Orders of the Day for the March 22, 2024, Audit Committee meeting be changed as follows:

  • Adjournment - 2:30 p.m.
    

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the minutes from the following meetings be approved:

  • November 30, 2023, Audit Committee
  • December 14, 2023, Special Audit Committee
  • February 13, 2024, Special Audit Committee

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (5 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 7.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendations in the following reports be approved:

  • 5.1 Administration Update on Implementation of City Auditor Recommendations related to Fort Edmonton Management Company
  • 7.2 Office of the City Auditor Recommendation Follow-up Dashboard Report - As at February 29, 2024
  • 7.3 Administrative Update on the Auditor's Dashboard Report

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (5 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

5.1

Administration Update on Implementation of City Auditor Recommendations related to Fort Edmonton Management Company

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the revised due date of First Quarter 2025, Audit Committee, for the Community Services report CS01615, Administration Update on Implementation of City Auditor Recommendations related to Fort Edmonton Management Company, be approved.

Revised Due Date: First Quarter 2025, Audit Committee

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Office of the City Auditor 2023 Annual Report

The following member of Administration's delegation made a presentation and answered questions:

• J. Mryglod, Acting City Auditor 

The following member of Administration's delegation answered questions:

• M. Dorval, Employee and Legal Services 

N. Jacobsen, Acting Deputy City Clerk answered questions.

• Moved by: A. Knack

  That the March 22, 2024, Office of the City Auditor report OCA02375, be received for information. 

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and K. Principe

  Carried (5 to 0)

7.2

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at February 29, 2024

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the March 22, 2024, Office of the City Auditor report OCA02376, be received for information.

7.3

Administrative Update on the Auditor's Dashboard Report

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the March 22, 2024, Office of the City Manager report OCM02380, be received for information.

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Vice-Chair Councillor J. Wright asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 2 p.m., Friday, March 22, 2024.