Council Services Committee Minutes

Friday, March 03, 2023

9:30 A.m. - 12:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• T. Cartmell, 
• S. Hamilton, 
• M. Janz, 
• A. Knack, 
• A. Paquette, 
• K. Principe, 
• E. Rutherford, 
• A. Salvador, 
• A. Stevenson, 
• K. Tang, 
• and J. Wright 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor A. Knack called the meeting to order at 9:30 a.m., Friday, March 3, 2023, and acknowledged that Council Services Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee. 

Councillor J. Rice was absent with notice.

Councillor M. Janz was absent without notice for a portion of the meeting.

C. Martin, S. Parsons and R. Yusuf, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the March 3, 2023, Council Services Committee meeting agenda be adopted.

  In Favour (11)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (11 to 0)

1.4

Approval of Minutes

• Moved by: K. Tang

  That the January 24, 2023, Council Services Committee meeting minutes be approved.

  In Favour (11)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (11 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 7.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Common Travel Plan Council Engagement

The following members of Administration’s delegation answered questions:

• C. Perraton, Office of the City Clerk
• A. Giesbrecht, City Clerk

• Moved by: S. Hamilton

  That the 2023 Common Travel Plan, as outlined in Attachment 1 of the March 3, 2023, Office of the City Clerk report OCC01672, be approved and funded from the Office of the Councillors 2023 Common Travel and Conference Budget. 

• Amendment 1:

  Moved by: A. Knack

  That Attachment 1 of the March 3, 2023, Office of the City Clerk report OCC01672, be amended as follows:

  • That Councillor E. Rutherford be added to the Canadian Urban Transit Association as the Councillor attendee for the following dates:
    • May 7-9, 2023,
    • September 19-20, 2023,
    • November 12-15, 2023.

  In Favour (10)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

• Amendment 2:

  Moved by: E. Rutherford

  That Attachment 1 of the March 3, 2023, Office of the City Clerk report OCC01672, be amended as follows:

  • That Councillor K. Tang be added to the Bloomberg CityLab and Participatory Canada Learning Community as the Councillor attendee.
  • That Councillor A. Paquette be added to the Big City Mayors' Caucus Reconciliation Circle as the Councillor attendee.

  In Favour (10)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

• Amendment 3:

  Moved by: A. Stevenson

  That Attachment 1 of the March 3, 2023, Office of the City Clerk report OCC01672, be amended as follows:

  • That the allocation for the Federation of Canadian Municipalities Annual Conference from May 25-28, 2023, be reduced from $44,445 to $29,630.

  In Favour (5)	A. Knack, A. Paquette, A. Salvador, A. Stevenson, and J. Wright
  Opposed (5)	S. Hamilton, T. Cartmell, K. Tang, E. Rutherford, and K. Principe

  Defeated (5 to 5)

• Motion as Amended, put:

  Moved by: S. Hamilton

  That the 2023 Common Travel Plan, as outlined in revised Attachment 1 of the March 3, 2023, Office of the City Clerk report OCC01672, be approved and funded from the Office of the Councillors 2023 Common Travel and Conference Budget.

  In Favour (10)

  A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, K. Tang, E. Rutherford, A. Stevenson, J. Wright, and K. Principe

  Carried (10 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none. 

12.

Adjournment

The meeting adjourned at 10:58 a.m., Friday, March 3, 2023.