City Manager and City Auditor Performance Evaluation Committee Minutes

Friday, March 17, 2023

3:00 P.m. - 5:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• J. Rice, 
• S. Hamilton, 
• and A. Paquette 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Rice called the meeting to order at 3:03 p.m., Friday, March 17, 2023, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Rice conducted roll call and confirmed the attendance of Members of the City Manager and City Auditor Performance Evaluation Committee.

Councillors K. Principe and J. Wright; A. Giesbrecht, City Clerk, and R. Zheng, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the March 17, 2023, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted with the following changes:

  Additions: 

  • 7.3 Consultant’s Report #3
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
    - Attachments 6 and 7

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

1.4

Approval of Minutes

• Moved by: A. Paquette

  That the March 10, 2023, City Manager and City Auditor Performance Evaluation Committee meeting minutes be approved.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

1.5

Protocol Items

1.

Recognition of Constable Travis Jordan and Constable Brett Ryan

Councillor Rice, on behalf of the City Manager and City Auditor Performance Evaluation Committee, recognized the tragedy of the two fallen Edmonton Police Service officers, Constable Travis Jordan and Constable Brett Ryan, who lost their lives in the line of duty and provided condolences to the families.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.3, 7.4 and 7.5.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

5.

Unfinished Business

There was no Unfinished Business on the agenda.

6.

Public Reports

There were no Public Reports on the agenda.

7.

Private Reports

• Moved by: A. Paquette

  That City Manager and City Auditor Performance Evaluation Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 7.1, 7.2, 7.3, 7.4 and 7.5.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in private at 3:13 p.m., Friday, March 17, 2023.

  
  
• Moved by: J. Rice

  That City Manager and City Auditor Performance Evaluation Committee meet in public.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in public at 4:29 p.m., Friday, March 17, 2023.

  
  

7.1

Consultant’s Report #1

The following member of the delegation made a presentation and answered questions:

• M. Fix, MNP

The following member of the delegation answered questions:

• C. Lavin, MNP

A. Giesbrecht, City Clerk, answered questions.

• Moved by: A. Paquette
  1. That the actions as outlined in Attachment 1 of the March 10, 2023, Office of the City Clerk report OCC01769, be approved.
  2. That the March 10, 2023, Office of the City Clerk report OCC01769 remain private subject to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

7.2

Consultant’s Report #2

The following member of the delegation made a presentation and answered questions:

• M. Fix, MNP

The following member of the delegation answered questions:

• C. Lavin, MNP

A. Giesbrecht, City Clerk, answered questions.

• Moved by: S. Hamilton
  1. That the actions as outlined in Attachment 1 of the March 10, 2023, Office of the City Clerk report OCC01786, be approved.
  2. That the March 10, 2023, Office of the City Clerk report OCC01786 remain private subject to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

7.3

Consultant’s Report #3

The following members of delegation made a presentation and answered questions:

• M. Fix, MNP
• C. Lavin, MNP

A. Giesbrecht, City Clerk, answered questions.

• Moved by: J. Rice
  1. That the Revised Attachment 1 be added to the March 10, 2023 Office of the City Clerk report OCC01787, and that the actions as outlined in Revised Attachment 1 be approved. 
  2. That the March 10, 2023, Office of the City Clerk report OCC01787 remain in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

7.4

Consultant’s Report #4

The following member of Administration's delegation made a presentation and answered questions:

• A. Giesbrecht, City Clerk

• Moved by: A. Paquette
  1. That the March 10, 2023, Office of the City Clerk report OCC01788, be received for information.
  2. That the March 10, 2023, Office of the City Clerk report OCC01788 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

7.5

Contract Update

The following member of Administration’s delegation made a presentation and answered questions:

• A. Giesbrecht, City Clerk

• Moved by: S. Hamilton
  1. That the March 10, 2023, Office of the City Clerk report OCC01789, be received for information.
  2. That the March 10, 2023, Office of the City Clerk report OCC01789 remain private pursuant to sections 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Notices of Motion and Motions without Customary Notice

Councillor J. Rice asked whether there were any Notices of Motion. There were none.

10.

Adjournment

The meeting adjourned at 4:37 p.m., Friday, March 17, 2023.