Council Services Committee Minutes

Tuesday, April 20, 2021

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• T. Cartmell,
• T. Caterina,
• J. Dziadyk,
• B. Esslinger,
• S. Hamilton,
• B. Henderson,
• A. Knack,
• S. McKeen,
• M. Nickel,
• and A. Paquette

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1.

Call to Order and Related Business

1.1

Call to Order

Councillor A. Knack called the meeting to order at 9:30 a.m., Tuesday, April 20, 2021.

1.2

Roll Call

Councillor A. Knack conducted roll call and confirmed the attendance of Members of Council Services Committee.

Councillors T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, S. Hamilton, B. Henderson, S. McKeen, M. Nickel and A. Paquette participated electronically.

Councillor T. Caterina was absent for a portion of the meeting due to technical issues.

Councillors M. Banga and M. Walters were absent without notice.

C. Schlamp, M. de Guzman and L. Kjorlien, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: B. Esslinger

  That the April 20, 2021, Council Services Committee meeting agenda be adopted with the following change:

  Addition:

  • 6.1 Budget and Expenses Policy - Amendments to Policy C618 - Councillors Budget and Expenses Policy

  In Favour (9)

  A. Knack, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, and T. Cartmell

  Carried (9 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the February 9, 2021, Council Services Committee meeting minutes be approved.

  In Favour (10)

  A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, and T. Cartmell

  Carried (10 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 6.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Reports

6.1

Budget and Expenses Policy - Amendments to Policy C618 - Councillors Budget and Expenses Policy

A. Giesbrecht, City Clerk; and C. Perraton, Office of the City Clerk, answered questions.

• Moved by: B. Esslinger

  That Council Services Committee recommend to City Council:

  That the revised Councillors’ Budget and Expenses Policy C618A, as set out in Attachment 1 of the April 20, 2021, Office of the City Manager report OCC00533, be approved.

  In Favour (10)

  A. Knack, T. Caterina, J. Dziadyk, B. Henderson, B. Esslinger, S. Hamilton, S. McKeen, M. Nickel, A. Paquette, and T. Cartmell

  Carried (10 to 0)

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 9:44 a.m., Tuesday, April 20, 2021.