Council Services Committee Minutes

Monday, November 15, 2021

12:15 P.m. - 1:15 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Knack,
• E. Rutherford,
• T. Cartmell,
• S. Hamilton,
• M. Janz,
• A. Paquette,
• K. Principe,
• J. Rice,
• A. Salvador,
• A. Stevenson,
• K. Tang,
• and J. Wright

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1.

Call to Order and Related Business

1.1

Call to Order

A. Giesbrecht, City Clerk, called the meeting to order at 12:19 p.m., Monday, November 15, 2021.

1.2

Roll Call

A. Giesbrecht, City Clerk, conducted Roll Call and confirmed the attendance of Members of Council Services Committee.

Mayor A. Sohi was absent with notice.

A. Giesbrecht, City Clerk, and T. Orbell and E. Norton, Office of the City Clerk, were also in attendance.

1.3

Election of Chair

A. Giesbrecht, City Clerk, called for nominations for the position of Chair, Council Services Committee.

Councillor M. Janz nominated Councillor A. Knack for the position of Chair, Council Services Committee.

A. Giesbrecht, City Clerk, asked if there were any further nominations. There being no other nominations, A. Giesbrecht declared the nominations closed.

• Moved by: M. Janz

  That Councillor A. Knack be elected as Chair, Council Services Committee.

  In Favour (12)

  A. Salvador, A. Knack, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, S. Hamilton, A. Paquette, and T. Cartmell

  Carried (12 to 0)

  A. Giesbrecht, City Clerk, vacated the Chair and Councillor A. Knack presided.

  
  

1.4

Election of Vice-Chair

Councillor A. Knack called for nominations for the position of Vice-Chair, Council Services Committee.

Councillor K. Principe nominated Councillor E. Rutherford for the position of Vice-Chair, Council Services Committee.

Councillor A. Knack asked if there were any further nominations. There being no other nominations, Councillor A. Knack declared the nominations closed.

• Moved by: A. Salvador

  That Councillor E. Rutherford be elected as Vice-Chair, Council Services Committee.

  In Favour (12)

  A. Salvador, A. Knack, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, S. Hamilton, A. Paquette, and T. Cartmell

  Carried (12 to 0)

1.5

Adoption of Agenda

• Moved by: A. Stevenson

  That the November 15, 2021, Council Services Committee meeting agenda be adopted with the following changes:

  Additions:

  • 6.1 Common Furniture Plan (Post Election)
  • 6.2 2021 Quarter Four Common Travel Plan - Office of the Councillors

  Deletion:

  • 6.3 Council’s Meeting Schedule

  In Favour (12)

  A. Salvador, A. Knack, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, S. Hamilton, A. Paquette, and T. Cartmell

  Carried (12 to 0)

1.6

Approval of Minutes

There were no Minutes to be approved.

1.7

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 6.1.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Stevenson

  That the recommendation in the following report be approved:

  • 6.2 2021 Quarter Four Common Travel Plan - Office of the Councillors
    

  In Favour (12)

  A. Salvador, A. Knack, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, S. Hamilton, A. Paquette, and T. Cartmell

  Carried (12 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Public Reports

6.1

Common Furniture Plan (Post Election)

The following member of Administration’s delegation made a presentation and answered questions:

• C. Perraton, Office of the City Clerk

• Moved by: A. Paquette
  1. That Attachment 1 be added to the November 15, 2021, Office of the City Manager report OCC00848.
  2. That the expenditures as outlined in Figure 2, of Attachment 1 of  the November 15, 2021, Office of the City Manager report OCC00848, be approved with funds from the Office of the Councillors 2021 Common Furniture Budget.

  In Favour (12)

  A. Salvador, A. Knack, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, J. Wright, K. Principe, S. Hamilton, A. Paquette, and T. Cartmell

  Carried (12 to 0)

6.2

2021 Quarter Four Common Travel Plan - Office of the Councillors

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the Quarter Four Common Travel Plan as outlined in Figure 1 of the November 15, 2021, Office of the City Manager report OCC00849, be approved and funded from the Office of the Councillors’ 2021 Common Travel and Conference Budget.

6.3

Council's Meeting Schedule

This item was deleted from the agenda (see item 1.3).

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Notices of Motion and Motions without Customary Notice

Councillor A. Knack asked whether there were any Notices of Motion. There were none. 

11.

Adjournment

The meeting adjourned at 12:36 p.m., Monday, November 15, 2021.