Audit Committee Minutes

Monday, April 15, 2024

9:30 A.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• and C. Burrows 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 9:32 a.m., Monday, April 15, 2024, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Audit Committee.

Public Member M. Madamombe was absent with notice.

Councillors T. Cartmell, S. Hamilton, M. Janz, A. Paquette, J. Rice, A. Salvador, A. Stevenson and K. Tang; and J. Abekah, T. Orbell and M. de Guzman, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: J. Wright

  That the April 15, 2024, Audit Committee meeting agenda be adopted with the following change:

  Items to be dealt with together

  • 7.1 City of Edmonton 2023 Consolidated Financial Statements
  • 7.8 KPMG - 2023 Audit Findings Report

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the March 22, 2024, Audit Committee meeting minutes be approved.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

1.5

Protocol Items

1.5.1

CAAF Fellowship Program (A. Sohi)

Mayor A. Sohi, on behalf of Audit Committee, welcomed F. Abaganwa and I. Kayonde, as part of the Canadian Audit and Accountability Foundation Fellowship program, where senior auditors from other countries come to Canada for nine months to be immersed in auditing and accountability practices and offer diverse perspectives and approaches and develop new skills.  

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.4, 7.5, 7.6, 7.7 and 7.8.

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendations in the following reports be approved:

  • 7.2 Office of the City Auditor Recommendation Follow-up Dashboard Report - As at March 28, 2024
  • 7.3 Administrative Update on the Auditor's Dashboard

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

City of Edmonton 2023 Consolidated Financial Statements

Items 7.1 and 7.8 were dealt with together.

The following member of the delegation made a presentation and answered questions:

• N. Kinal, KPMG

The following members of Administration's delegation made a presentation and answered questions:

• K. Bjornstad, Financial and Corporate Services
• H. Rai, Financial and Corporate Services

The following members of Administration delegation answered questions:

• S. Padbury, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services
• M. Johnson, Integrated Infrastructure Services

• Moved by: A. Knack

  That Audit Committee recommend to City Council:

  That the 2023 City of Edmonton audited consolidated financial statements, as set out in Attachment 1 of the April 15, 2024, Financial and Corporate Services report FCS02230, be approved.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

7.2

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at March 28, 2024

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the April 15, 2024, Office of the City Auditor report OCA02432, be received for information.

7.3

Administrative Update on the Auditor's Dashboard

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the April 15, 2024, Office of the City Manager report OCM02439, be received for information.

7.4

Blatchford Development Performance Management Audit

Items 7.4 and 7.5 were dealt with together.

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, Acting City Auditor

The following member of the delegation answered questions:

• J. Solowan, Office of the City Auditor

The following members of Administration's delegation answered questions:

• T. Lumsden, Integrated Infrastructure Services
• C. Walbaum, Acting Deputy City Manager, Integrated Infrastructure Services

• Moved by: A. Knack

  That Attachment 1 of the April 15, 2024, Office of the City Auditor report OCA02434 be amended by replacing the due dates for Recommendations 1 and 2 from December 31, 2024, to September 30, 2024.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

7.5

Administration Response to Blatchford Development Performance Management Audit

Items 7.4 and 7.5 were dealt with together.

• Moved by: A. Knack

  That the April 15, 2024, Integrated Infrastructure Services report IIS02384, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

7.6

Environmental and Climate Governance Audit

Items 7.6 and 7.7 were dealt with and voted on together.

The following member of the delegation made a presentation and answered questions:

• J. Mrygold, Acting City Auditor

The following members of Administration's delegation made a presentation and answered questions:

• K. Snyder, Urban Planning and Economy
• C. Tomaras, Urban Planning and Economy

The following member of Administration's delegation answered questions:

• K. Petrin, Deputy City Manager, Urban Planning and Economy

The following member of the delegation answered questions:

• J. Solowan, Office of the City Auditor

• Moved by: J. Wright
  1. That the April 15, 2024, Office of the City Auditor report OCA02435, be received for information.
  2. That the April 15, 2024, Urban Planning and Economy report UPE02369, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

7.7

Administration Response to the Environmental and Climate Governance Audit

Items 7.6 and 7.7 were dealt with and voted on together (see item 7.7).

7.8

KPMG - 2023 Audit Findings Report

Items 7.1 and 7.8 were dealt with together.

• Moved by: A. Knack

  That the April 15, 2024, KPMG report EXT02441, be received for information.

  In Favour (6)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, and K. Principe

  Carried (6 to 0)

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

There were no Private Reports on the agenda.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

12.

Adjournment

The meeting adjourned at 2:20 p.m., Monday, April 15, 2024.