Audit Committee Minutes

Friday, April 16, 2021

3:00 P.m. - 5:30 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• D. Iveson,
• A. Knack,
• T. Cartmell,
• B. Esslinger,
• M. Nickel,
• C. Burrows,
• and O. Edmondson

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1.

Call to Order and Related Business

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 3:03 p.m., Friday, April 16, 2021, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor D. Iveson conducted roll call and confirmed the attendance of Members of Audit Committee.

Mayor D. Iveson; Councillors T. Cartmell, B. Esslinger, A. Knack and Public Members C. Burrows and O. Edmondson participated electronically.

Councillor M. Banga; and K. Cook, L. Kjorlien and C. Schlamp, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: B. Esslinger

  That the April 16, 2021, Audit Committee meeting agenda be adopted with the following change:

  Addition:

  • 6.8 City of Edmonton 2020 Consolidated Financial Statements

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the February 11, 2021, Audit Committee meeting minutes be approved. 

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

1.5

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8 and 6.9.

2.2

Vote on Reports not Selected for Debate

• Moved by: M. Nickel

  That the recommendation in the following report be approved:

  • 6.1 Office of the City Auditor 2020 Annual Report

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Reports

6.1

Office of the City Auditor 2020 Annual Report

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

That the April 16, 2021, Office of the City Auditor report OCA00509, be received for information.

6.2

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at March 29, 2021

Items 6.2 and 6.3 were dealt with together.

D. Wiun, City Auditor, answered questions.

• Moved by: A. Knack

  That the April 16, 2021, Office of the City Auditor report OCA00510, be received for information.

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

6.3

Administrative Update on the Auditor’s Dashboard

Items 6.2 and 6.3 were dealt with together.

• Moved by: A. Knack

  That the April 16, 2021, Office of the City Manager report OCM00498, be received for information.

  In Favour (7)

  D. Iveson, A. Knack, T. Cartmell, B. Esslinger, M. Nickel, C. Burrows, and O. Edmondson

  Carried (7 to 0)

6.4

Real Estate Branch Audit

Items 6.4 and 6.5 were dealt with together.

D. Wiun, City Auditor, made a presentation and answered questions.

C. Hodgson, Financial and Corporate Services, answered questions.

• Moved by: B. Esslinger

  That the April 16, 2021, Office of the City Auditor report OCA00511, be received for information.

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

6.5

Administrative Response to the Office of the City Auditor - Real Estate Branch Audit

Items 6.4 and 6.5 were dealt with together.

• Moved by: B. Esslinger

  That the April 16, 2021, Financial and Corporate Services report FCS00378, be received for information.

  In Favour (7)

  D. Iveson, A. Knack, T. Cartmell, B. Esslinger, M. Nickel, C. Burrows, and O. Edmondson

  Carried (7 to 0)

6.6

Open Spaces Asset Transfer Audit

Items 6.6 and 6.7 were dealt with together.

D. Wiun, City Auditor, made a presentation and answered questions.

C. Walbaum, Integrated Infrastructure Services, made a presentation.

A. Corbould, City Manager; N. Wolfe, Integrated Infrastructure Services; C. Wong, Urban Form and Corporate Strategic Development; and B. Simpson and T. Kennedy, City Operations, answered questions.

• Moved by: A. Knack

  That the April 16, 2021, Office of the City Auditor report OCA00512, be received for information.

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

6.7

Administrative Response to the Office of the City Auditor - Open Spaces Asset Transfer Audit

Items 6.6 and 6.7 were dealt with together.

• Moved by: A. Knack

  That the April 16, 2021, Integrated Infrastructure Services report IIS00492, be received for information.

  In Favour (7)

  D. Iveson, A. Knack, T. Cartmell, B. Esslinger, M. Nickel, C. Burrows, and O. Edmondson

  Carried (7 to 0)

6.8

City of Edmonton 2020 Consolidated Financial Statements

Items 6.8 and 6.9 were dealt with together.

R. Borrelli, KPMG, answered questions.

• Moved by: O. Edmondson

  That Audit Committee recommend to the April 19, 2021, City Council meeting:

  That the 2020 City of Edmonton audited consolidated financial statements, as set out in Attachment 1 of the April 16, 2021, Financial and Corporate Services report FCS00537, be approved.

  In Favour (7)

  O. Edmondson, C. Burrows, D. Iveson, A. Knack, B. Esslinger, M. Nickel, and T. Cartmell

  Carried (7 to 0)

6.9

KPMG - 2020 Audit Findings Report

• Moved by: O. Edmondson

  That the April 16, 2021, Financial and Corporate Services report FCS00538, be received for information.

  In Favour (7)

  D. Iveson, A. Knack, T. Cartmell, B. Esslinger, M. Nickel, C. Burrows, and O. Edmondson

  Carried (7 to 0)

7.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Private Reports

There were no Private Reports on the agenda. 

10.

Notices of Motion and Motions without Customary Notice

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

11.

Adjournment

The meeting adjourned at 3:41 p.m., Friday, April 16, 2021.