Audit Committee Minutes

Tuesday, June 25, 2024

9:30 A.m. - 12:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• J. Wright, 
• A. Knack, 
• E. Rutherford, 
• C. Burrows, 
• and M. Madamombe 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Vice-Chair J. Wright called the meeting to order at 9:33 a.m., Tuesday, June 25, 2024, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory and the Métis homeland. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Vice-Chair J. Wright conducted roll call and confirmed the attendance of Members of Audit Committee.

Mayor A. Sohi and Councillor K. Principe were absent with notice.

Councillor J. Rice; and N. Jacobsen, Acting Deputy City Clerk, G. Goodin and M. de Guzman, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the June 25, 2024, Audit Committee meeting agenda be adopted with the following changes:

  Additions:

  • 7.2 Administrative Update on the Auditor's Dashboard Report
  • 7.6 Administrative Response to Equitable Recreation Programming Audit
  • 9.1 External Auditor - Non-Audit Service Request
    (Private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act)

  Replacement page:

  • 7.1 Office of the City Auditor Recommendation Follow-up Dashboard Report - As at June 6, 2024
    - Attachment 1, page 7

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and M. Madamombe

  Carried (5 to 0)

1.4

Approval of Minutes

• Moved by: A. Knack

  That the April 15, 2024, Audit Committee meeting minutes be approved.

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and M. Madamombe

  Carried (5 to 0)

1.5

Protocol Items

1.5.1

Canadian Multiculturalism Day (J. Wright)

Vice-Chair J. Wright, on behalf of Audit Committee, acknowledged that June 27 is Canadian Multiculturalism Day. This day honours the many cultural communities that help build a strong and vibrant Canadian society.

1.5.2

Edmonton Oilers Recognition (J. Wright)

Vice-Chair J. Wright, on behalf of Audit Committee, acknowledged the Edmonton Oilers for an exciting playoff run and congratulated Connor McDavid on winning the Conn Smythe Trophy.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1, 7.2, 7.5 and 7.6 

2.2

Vote on Reports not Selected for Debate

• Moved by: A. Knack

  That the recommendations in the following reports be approved:

  • 7.3 Publicly Reported Community Indicators Validation Audit        
  • 7.4 Publicly Reported Community Indicators Validation Audit - Administration Response
  • 9.1 External Auditor - Non-Audit Service Request

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and M. Madamombe

  Carried (5 to 0)

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Unfinished Business

There was no Unfinished Business on the agenda.

7.

Public Reports

7.1

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at June 6, 2024

Items 7.1 and 7.2 were dealt with and voted on together.

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following members of Administration’s delegation answered questions: 

• J. Flaman, Deputy City Manager, Community Services 
• R. McAdam, Urban Planning and Economy
• H. Rai, Financial and Corporate Services

• Moved by: M. Madamombe

  Motion on Item 7.1:

  That the June 25, 2024, Office of the City Auditor report OCA02509, be received for information.

  Motion on Item 7.2: 

  That the June 25, 2024, Office of the City Manager report OCM02514, be received for information.

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and M. Madamombe

  Carried (5 to 0)

7.2

Administrative Update on the Auditor's Dashboard Report

Items 7.1 and 7.2 were dealt with and voted on together (see item 7.1).

7.3

Publicly Reported Community Indicators Validation Audit

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried: 

That the June 25, 2024, Office of the City Auditor report OCA02510, be received for information.

7.4

Publicly Reported Community Indicators Validation Audit - Administration Response

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:   

That the June 25, 2024, Financial and Corporate Services report FCS02482, be received for information.

7.5

Equitable Recreation Programming Audit

Items 7.5 and 7.6 were dealt with and voted on together.

The following member of the delegation made a presentation and answered questions:

• J. Mryglod, City Auditor

The following members of Administration’s delegation made a presentation and answered questions:

• J. Flaman, Deputy City Manager, Community Services 
• R. Jevne, Community Services 

The following member of Administration’s delegation answered questions: 

• K. Brockhoff, Community Services

The following member of the delegation answered questions:

• L. Glasbeek, Office of the City Auditor

• Moved by: E. Rutherford

  That Audit Committee recommend to Council:

  That Administration provide a report outlining the integrated plan for equitable recreation programming, as outlined in Attachment 1 of the June 25, 2024, Office of the City Auditor report OCA02511 and return to Committee in March 2026.

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and M. Madamombe

  Carried (5 to 0)
• Moved by: J. Wright

  Motion on Item 7.5: 

  That the June 25, 2024, Office of the City Auditor report OCA02511, be received for information.

  Motion on Item 7.6:

  That the June 25, 2024, Community Services report CS02349, be received for information.

  In Favour (5)

  A. Knack, C. Burrows, E. Rutherford, J. Wright, and M. Madamombe

  Carried (5 to 0)

7.6

Administrative Response to Equitable Recreation Programming Audit

Items 7.5 and 7.6 were dealt with and voted on together (see item 7.5).

8.

Responses to Councillor Inquiries

There were no Responses to Councillor Inquiries on the agenda.

9.

Private Reports

9.1

External Auditor - Non-Audit Service Request

This item was not selected for debate and was dealt with as part of item 2.2. The following motion carried:

1. That the request from KPMG to submit a proposal for consulting services as outlined in Attachment 1 of the June 25, 2024, Financial and Corporate Services report FCS02528, be approved.
2. That the June 25, 2024, Financial and Corporate Services report FCS02528 remain private pursuant to sections 16 (disclosure harmful to business interests of a third party) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

10.

Motions Pending

There were no Motions Pending on the agenda.

11.

Notices of Motion and Motions without Customary Notice

Vice-Chair J. Wright asked whether there were any Notices of Motion. There were none. 

12.

Adjournment

The meeting adjourned at 10:56 a.m., Tuesday, June 25, 2024.