Council Services Committee Minutes

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River Valley Room, 1st floor, City Hall
Present:
  • A. Knack, 
  • E. Rutherford, 
  • T. Cartmell, 
  • S. Hamilton, 
  • M. Janz, 
  • A. Paquette, 
  • K. Principe, 
  • J. Rice, 
  • A. Salvador, 
  • A. Stevenson, 
  • K. Tang, 
  • and J. Wright 

1.
Call to Order and Related Business

 

1.1
Call to Order and Land Acknowledgement

 

Councillor E. Rutherford called the meeting to order at 9:30 a.m., Wednesday, May 10, 2023, and acknowledged that Council Services Committee meets on the traditional land of Treaty 6 Territory and Metis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2
Roll Call

 

Councillor E. Rutherford conducted roll call and confirmed the attendance of Members of Council Services Committee.

Councillor A. Stevenson was absent without notice for a portion of the meeting.

Councillor J. Wright was absent with notice for a portion of the meeting.

A. Giesbrecht, City Clerk, S. Parsons and E. Norton, Office of the City Clerk, were also in attendance.

*Clerk's note: Councillor E. Rutherford chaired the May 10, 2023, Council Services Committee meeting.

1.3
Adoption of Agenda

 
  • Moved by:S. Hamilton

    That the May 10, 2023, Council Services Committee meeting agenda be adopted with the following changes:

    Addition: 

    • 9.1 Update from the City Clerk
      (Private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act)

    Replacement attachment:

    • 8.1 Council Advisors for Advisory Committees - Roles and Responsibilities (J. Rice)
      - Attachment 1
    In Favour (11)A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe
    Carried (11 to 0)

1.4
Approval of Minutes

This item has attachments. 
1.Post-Meeting Minutes - CSC_Mar03_2023 (2).pdf
  • Moved by:K. Tang

    That the March 3, 2023, Council Services Committee meeting minutes be approved.

    In Favour (11)A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe
    Carried (11 to 0)

1.5
Protocol Items

 

There were no Protocol Items.

2.
Items for Discussion and Related Business

 

2.1
Select Items for Debate

 

The following item was selected for debate: 9.1.

2.2
Vote on Reports not Selected for Debate

 
  • Moved by:E. Rutherford

    That the recommendation in the following report be approved:

    • 8.1 Council Advisors for Advisory Committees - Roles and Responsibilities (J. Rice) 
    In Favour (11)A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe
    Carried (11 to 0)

2.3
Requests to Speak

 

There were no Requests to Speak. 

2.4
Requests for Specific Time on Agenda

 

There were no requests for items to be dealt with at a specific time on the agenda.

3.
Councillor Inquiries

 

There were no Councillor Inquiries.

4.
Reports to be Dealt with at a Different Meeting

 

There were no Reports to be Dealt with at a Different Meeting.

5.
Requests to Reschedule Reports

 

There were no Requests to Reschedule Reports. 

6.
Unfinished Business

 

There was no Unfinished Business on the agenda.

7.
Public Reports

 

There were no Public Reports on the agenda.

8.
Responses to Councillor Inquiries

 

9.
Private Reports

 

9.1
Update from the City Clerk

 
  • Moved by:A. Salvador

    That Council Services Committee meet in private pursuant to section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

    In Favour (11)A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, J. Wright, and K. Principe
    Carried (11 to 0)

    Council Services Committee met in private at 9:36 a.m., Wednesday, May 10, 2023.

    The following member of Administration's delegation made a presentation and answered questions: 

    • A. Giesbrecht, City Clerk

    The following members of Administration's delegation answered questions: 

    • N. Jacobsen, Office of the City Manager (Legal Services)
    • M. Dorval, Acting Deputy City Manager, Employee Services

  • Moved by:A. Stevenson

    That Council Services Committee meet in public.

    In Favour (11)A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe
    Carried (11 to 0)

    Council Services Committee met in public at 11:31 a.m., Wednesday, May 10, 2023.


  • Moved by:A. Paquette
    1. That the May 10, 2023, Office of the City Clerk report OCC01894, be received for information.
    2. That the May 10, 2023, Office of the City Clerk report OCC01894 remain private pursuant to section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
    In Favour (11)A. Knack, S. Hamilton, A. Paquette, T. Cartmell, A. Salvador, M. Janz, J. Rice, K. Tang, E. Rutherford, A. Stevenson, and K. Principe
    Carried (11 to 0)

10.
Motions Pending

 

There were no Motions Pending on the agenda.

11.
Notices of Motion and Motions without Customary Notice

 

 

11.1
Community Based Budgeting Strategy (A. Paquette)

 

Councillor A. Paquette stated that at the next regular meeting of City Council, the following motion would be moved:

That Administration provide a report on Community Based Budgeting strategy for City Council that focuses on equity and best practices for community project funding. 

  • Notice of Motion Given: May 10, 2023, Council Services Committee

12.
Adjournment

 

The meeting adjourned at 11:34 a.m., Wednesday, May 10, 2023.

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