City Manager and City Auditor Performance Evaluation Committee Minutes

Wednesday, May 25, 2022

9:30 A.m. - 12:00 P.m.

River Valley Room, 1st floor, City Hall

Present:

• J. Rice, 
• S. Hamilton, 
• A. Paquette, 
• and A. Sohi

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement 

Councillor J. Rice called the meeting to order at 9:39 a.m., Wednesday, May 25, 2022, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Rice conducted roll call and confirmed the attendance of Members of City Manager and City Auditor Performance Evaluation Committee.

*Mayor A. Sohi is a Committee Member pursuant to section 15(3), Council Committee Bylaw 18156.

Councillor A. Paquette was absent for a portion of the meeting with notice. 

Councillors K. Principe, E. Rutherford and J. Wright; A. Giesbrecht, City Clerk and C. Schlamp, Office of the City Clerk were also in attendance. 

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the May 25, 2022, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

1.4

Approval of Minutes

• Moved by: A. Paquette

  That the March 15, 2022, City Manager and City Auditor Performance Evaluation Committee meeting minutes be approved. 

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

Item 7.1 was selected for debate. 

2.2

Vote on Reports not Selected for Debate

All items were selected for debate. 

2.3

Requests to Speak

There were no Requests to Speak. 

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda. 

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting. 

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports. 

5.

Public Reports

There were no Public Reports on the agenda. 

6.

Motions Pending

There were no Motions Pending on the agenda. 

7.

Private Reports

• Moved by: A. Paquette

  That City Manager and City Auditor Performance Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of item 7.1. 

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in private at 9:43 a.m., Wednesday, May 25, 2022

  
  
• Moved by: S. Hamilton

  That City Manager and City Auditor Performance Evaluation Committee meet in
  public.

  In Favour (3)

  S. Hamilton, A. Sohi, and J. Rice

  Carried (3 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in public at 11:29 a.m., Wednesday, May 25, 2022.

  
  

7.1

Consultant Update - Verbal report

The following made a presentation and answered questions: 

• L. Dornan, MNP
• M. Fix, MNP
• C. Lavin, MNP

A. Giesbrecht, City Clerk, answered questions. 

• Moved by: S. Hamilton
  1. That Attachments 1 and 2 be added to the May 25, 2022, Office of the City Clerk report OCC01254, and remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  2. That the actions outlined in Attachment 2 of the May 25, 2022, Office of the City Clerk report OCC01254, be approved. 

  In Favour (3)

  S. Hamilton, A. Sohi, and J. Rice

  Carried (3 to 0)

8.

Notices of Motion and Motions without Customary Notice

Councillor Rice asked if there were any Notices of Motion. There were none. 

9.

Adjournment

The meeting adjourned at 11:32 a.m., Wednesday, May 25, 2022.