Special Audit Committee Minutes

Wednesday, August 31, 2022

1:30 P.m. - 5:00 P.m.

Heritage Room, Main Floor, City Hall

Present:

• A. Sohi, 
• J. Wright, 
• A. Knack, 
• K. Principe, 
• E. Rutherford, 
• C. Burrows, 
• and M. Madamombe

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 1:36 p.m., Wednesday, August 31, 2022, and acknowledged that Audit Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Special Audit Committee.

Councillors T. Cartmell, A. Paquette and J. Rice; and E. Norton, S. Parsons and B. Tyson, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the August 31, 2022, Special Audit Committee meeting agenda be adopted with the following change:

  Suspension of Rules:

  That the following sections of Council Procedures Bylaw 18155 be waived for the discussion of item 3.1:

  • 38 (5) A Councillor may only ask questions and speak to a single item for a maximum of 5 minutes each.
  • 43 The Chair must leave the chair to ask questions or speak to an item on the agenda for a Council meeting.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following item was selected for debate: 3.1.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Public Reports

3.1

Facilitated Audit Committee Accountability Session - Verbal report

The following member of Administration’s delegation made a presentation and answered questions:

• H. Quach, City Auditor

The following member of the delegation made a presentation:

• D. Christopherson, Canadian Audit and Accountability Foundation

The following members of the delegation made a presentation and answered questions:

• L. Burns, Canadian Audit and Accountability Foundation
• J. Reed, Canadian Audit and Accountability Foundation
• R. Pootmans, Canadian Audit and Accountability Foundation

A. Giesbrecht, City Clerk, answered questions.

• Moved by: A. Knack

  That the August 31, 2022, Office of the City Auditor verbal report OCA01407, be received for information.

  In Favour (7)

  A. Knack, C. Burrows, A. Sohi, E. Rutherford, J. Wright, K. Principe, and M. Madamombe

  Carried (7 to 0)

4.

Private Reports

There were no Private Reports on the agenda.

5.

Motions Pending

There were no Motions Pending on the agenda.

6.

Adjournment

The meeting adjourned at 4:52 p.m., Wednesday, August 31, 2022.