City Manager and City Auditor Performance Evaluation Committee Minutes

Tuesday, June 06, 2023

3:00 P.m. - 4:30 P.m.

River Valley Room, 1st floor, City Hall

Present:

• J. Rice, 
• S. Hamilton, 
• A. Paquette, 
• and A. Sohi 

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Councillor J. Rice called the meeting to order at 3:11 p.m., Tuesday, June 6, 2023, and acknowledged that City Manager and City Auditor Performance Evaluation Committee meets on the traditional land of Treaty 6 Territory and Métis Homelands. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Métis and Inuit, and now settlers from around the world.

1.2

Roll Call

Councillor J. Rice conducted roll call and confirmed the attendance of Members of the City Manager and City Auditor Performance Evaluation Committee.

Mayor A. Sohi is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18156.

Councillors K. Principe, A. Stevenson; and A. Giesbrecht, City Clerk and R. Yusuf, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: S. Hamilton

  That the June 6, 2023, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted with the following changes:

  Additions:

  •  7.1 Consultant Update
    (Private pursuant to sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act)
  • 7.2 Contract Update
    (Private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act)

   

   

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

1.4

Approval of Minutes

• Moved by: A. Paquette

  That the May 8, 2023, City Manager and City Auditor Performance Evaluation Committee meeting minutes be approved.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 7.1 and 7.2.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

There were no requests for items to be dealt with at a specific time on the agenda.

3.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

4.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

5.

Unfinished Business

There was no Unfinished Business on the agenda.

6.

Public Reports

There were no Public Reports on the agenda.

7.

Private Reports

• Moved by: S. Hamilton

  That City Manager and City Auditor Performance Evaluation Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations), 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for the discussion of items 7.1 and 7.2.

  In Favour (3)

  S. Hamilton, A. Paquette, and J. Rice

  Carried (3 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in private at 3:18 p.m., Tuesday, June 6, 2023.

  
  
• Moved by: J. Rice

  That City Manager and City Auditor Performance Evaluation Committee meet in public.

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

  City Manager and City Auditor Performance Evaluation Committee met in public at 4:07 p.m., Tuesday, June 6, 2023.

  
  

7.1

Consultant Update

The following member of the delegation made a presentation and answered questions:

• M. Fix, MNP

The following member of the delegation answered questions:

• C. Lavin, MNP

A. Giesbrecht, City Clerk, answered questions.

• Moved by: S. Hamilton

  That the City Manager and City Auditor Performance Evaluation Committee recommend to City Council:

  1. That the actions in Attachment 1 of the June 6, 2023, Office of the City Clerk report OCC01928, be approved.
  2. That the June 6, 2023, Office of the City Clerk report OCC01928 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 19 (confidential evaluations) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

7.2

Contract Update - Annual Performance Evaluations

A. Giesbrecht, City Clerk, made a presentation and answered questions.

• Moved by: A. Paquette
  1. That the actions as outlined in Attachment 1 of the June 6, 2023, Office of the City Clerk report OCC01930, be approved.
  2. That the June 6, 2023, Office of the City Clerk report OCC01930 remain private pursuant to sections 24 (advice from officials) and 25 (disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

  In Favour (4)

  S. Hamilton, A. Paquette, A. Sohi, and J. Rice

  Carried (4 to 0)

8.

Motions Pending

There were no Motions Pending on the agenda.

9.

Notices of Motion and Motions without Customary Notice

Councillor J. Rice asked whether there were any Notices of Motion. There were none.

10.

Adjournment

The meeting adjourned at 4:15 p.m., Tuesday, June 6, 2023.