Executive Committee Non-Regular - Minutes

Friday, March 18, 2022

1:30 P.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi,
• A. Knack,
• J. Rice,
• E. Rutherford,
• and A. Stevenson

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 1:30 p.m., Friday, March 18, 2022, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee.

Councillor T. Cartmell; and A. Giesbrecht, City Clerk; M. de Guzman and C. McLuckie, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: E. Rutherford

  That the March 18, 2022, Executive Committee Non-Regular meeting agenda be adopted with the following change:

  Addition:

  • 6.1 Civic Agency Recruitment Process Overview - Verbal report
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 8.1, 8.2, 8.3, 8.4 and 8.5.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

A. Giesbrecht, City Clerk, answered questions.

• Moved by: E. Rutherford

  That the private items be dealt with in the following order:

  • 8.5 - Assessment Review Board Membership Report and Applicant Shortlisting
  • 8.2 - Civida Board - Membership Report and Applicant Shortlisting
  • 8.3 - Edmonton Salutes Committee - Membership Report and Applicant Shortlisting
  • 8.4 - Energy Transition Climate Resilience Committee Membership Report and Applicant Shortlisting
  • 8.1 - GEF Seniors Housing Board - Membership Report and Applicant Shortlisting
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Public Reports

6.1

Civic Agency Recruitment Process Overview - Verbal report

A. Giesbrecht, City Clerk, answered questions.

The following member of Administration's delegation made a presentation and answered questions:

• C. Heywood, Office of the City Clerk

• Moved by: J. Rice

  That the March 18, 2022, Office of the City Clerk report OCC01163, be received for information.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Private Reports

• Moved by: A. Stevenson

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 8.1, 8.2, 8.3, 8.4 and 8.5.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 1:44 p.m., Friday, March 18, 2022.

  
  
• Moved by: A. Stevenson

  That Executive Committee meet in public.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 5:06 p.m., Friday, March 18, 2022.

  
  

8.1

GEF Seniors Housing Board - Membership Report and Applicant Shortlisting

The following members of Administration's delegation answered questions:

• M. Plouffe, City Solicitor
• C. Ashmore, Office of the City Manager (Legal Services)
• M. Bennett, Office of the City Manager (Legal Services)

A. Giesbrecht, City Clerk, answered questions.

The following member of the delegation made a presentation and answered questions:

• J. Eales, GEF Seniors Housing Board

• Moved by: A. Stevenson
  1. That the March 18, 2022, Office of the City Clerk report OCC00956, be received for information.
  2. That the March 18, 2022, Office of the City Clerk report OCC00956 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.2

Civida Board - Membership Report and Applicant Shortlisting

The following member of the delegation made a presentation and answered questions:

• K. Stone, Civida Board

• Moved by: A. Stevenson
  1. That the Civida Board applicant shortlist, as set out in revised Attachment 1 of the March 18, 2022, Office of the City Clerk report OCC00958, be approved.
  2. That the March 18, 2022, Office of the City Clerk report OCC00958 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.3

Edmonton Salutes Committee - Membership Report and Applicant Shortlisting

A. Giesbrecht, City Clerk, answered questions.

• Moved by: A. Stevenson
  1. That the Edmonton Salutes Committee applicant shortlist, as set out in Attachment 1 of the March 18, 2022, Office of the City Clerk report OCC00959, be approved.
  2. That the March 18, 2022, Office of the City Clerk report OCC00959 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.4

Energy Transition Climate Resilience Committee Membership Report and Applicant Shortlisting

The following members of the delegation made a presentation and answered questions:

• C. Jasper-Fabiyi, Energy Transition Climate Resilience Committee
• J. Komar, Energy Transition Climate Resilience Committee

A. Giesbrecht, City Clerk, answered questions.

The following member of Administration's delegation answered questions:

• J. Bonner, Office of the City Clerk

• Moved by: A. Stevenson
  1. That the Energy Transition Climate Resilience Committee applicant shortlist, as set out in revised Attachment 1 of the March 18, 2022, Office of the City Clerk report OCC00960, be approved.
  2. That the March 18, 2022, Office of the City Clerk report OCC00960 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.5

Assessment Review Board Membership Report and Applicant Shortlisting

The following member Administration's delegation made a presentation and answered questions:

• G. Dzwienka, Office of the City Clerk

The following member of the delegation made a presentation and answered questions:

• B. Carbol, Assessment Review Board

• Moved by: A. Stevenson
  1. That the Assessment Review Board applicant shortlist, as set out in Attachment 1 of the March 18, 2022, Office of the City Clerk report OCC00961, be approved.
  2. That the March 18, 2022, Office of the City Clerk report OCC00961 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

9.

Notices of Motion and Motions without Customary Notice

9.1

Independent Task Force to Review Ward and Common Budgets (E. Rutherford)

Councillor E. Rutherford stated that at the next regular meeting of Council Services Committee, she would move the following:

That Council Services Committee recommend to City Council:

That Administration prepare a bylaw for an independent task force, comprised of five individuals, for the purpose of reviewing:

• roles and responsibilities of City Councillors,
• Councillors’ Budget and Expenses Policy C618A,
• Councillors Ward and Common Budget allocations,
• centralized supports funded under the Common Budget,

and bring forward any changes/recommendations, if any, to assess current allocation of resources and to ensure equity among all 12 Ward Offices.

• Notice of Motion Given: March 18, 2022, Executive Committee Non-Regular

10.

Adjournment

The meeting adjourned at 5:13 p.m., Friday, March 18, 2022.