Executive Committee Minutes - Non-Regular

Friday, April 08, 2022

1:30 P.m. - 5:00 P.m.

Council Chamber, 2nd floor, City Hall

Present:

• A. Sohi, 
• A. Stevenson, 
• A. Knack, 
• J. Rice, 
• and E. Rutherford

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1.

Call to Order and Related Business

1.1

Call to Order and Land Acknowledgement

Mayor A. Sohi called the meeting to order at 1:32 p.m., Friday, April 8, 2022, and acknowledged that Executive Committee meets on the traditional land of Treaty 6 Territory. The Chair also acknowledged the diverse Indigenous peoples whose ancestors' footsteps have marked this territory for centuries such as: Cree, Dene, Saulteaux, Blackfoot, Nakota Sioux, as well as Metis and Inuit, and now settlers from around the world.

1.2

Roll Call

Mayor A. Sohi conducted roll call and confirmed the attendance of Members of Executive Committee.

K. Stolarz, Deputy City Clerk; T. Orbell and C. McLuckie, Office of the City Clerk, were also in attendance.

1.3

Adoption of Agenda

• Moved by: A. Knack

  That the April 8, 2022, Executive Committee Non-Regular meeting agenda be adopted with the following change:

  Addition: 

  • 8.3 GEF Seniors Housing Board - Membership Report and Applicant Shortlisting
    (Private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act)
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

1.4

Protocol Items

There were no Protocol Items.

2.

Items for Discussion and Related Business

2.1

Select Items for Debate

The following items were selected for debate: 8.1, 8.2, 8.3, 8.4 and 8.5.

2.2

Vote on Reports not Selected for Debate

All items were selected for debate.

2.3

Requests to Speak

There were no Requests to Speak.

2.4

Requests for Specific Time on Agenda

• Moved by: J. Rice

  That the following item be dealt with at a specific time on the agenda:

  • 8.3 GEF Seniors Housing Board - Membership Report and Applicant Shortlisting
    - Last item of business
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

3.

Councillor Inquiries

There were no Councillor Inquiries.

4.

Reports to be Dealt with at a Different Meeting

There were no Reports to be Dealt with at a Different Meeting.

5.

Requests to Reschedule Reports

There were no Requests to Reschedule Reports.

6.

Public Reports

There were no Public Reports on the agenda.

7.

Motions Pending

There were no Motions Pending on the agenda.

8.

Private Reports

• Moved by: J. Rice

  That Executive Committee meet in private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act for the discussion of items 8.1, 8.2, 8.3, 8.4 and 8.5.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in private at 1:35 p.m., Friday, April 8, 2022.

  
  
• Moved by: J. Rice

  That Executive Committee meet in public.

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

  Executive Committee met in public at 5:55 p.m., Friday, April 8, 2022.

  
  

8.1

Assessment Review Board - Applicant Interviews and Appointment Recommendations

The following members of Administration's delegation answered questions:

• G. Dziwenka, Office of the City Clerk
• C. Heywood, Office of the City Clerk

• Moved by: A. Stevenson
  1. That Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01001 be revised as per the discussion.
  2. That Attachments 18 and 19 be added to the April 8, 2022, Office of the City Clerk report OCC01001.
  3. That the April 8, 2022, Office of the City Clerk report OCC01001 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  4. That Executive Committee recommend to City Council:
     1. That the individuals listed in revised Attachment 1, Attachment 18 and Attachment 19 of the April 8, 2022, Office of the City Clerk report OCC01001, be appointed to the Assessment Review Board for the term of May 1, 2022, to April 30, 2023.
     2. That an exemption to section 9(c) of Policy C575D (Agencies, Boards, Committees and Commissions) be granted to allow the individual listed in Attachment 18 to be reappointed to the Assessment Review Board for a one year extension beyond the maximum term limit and that an exemption to section 9(e) of Policy C575D (Agencies, Boards, Committees and Commissions) be granted to allow the individual listed in Attachment 19 to be appointed to the Assessment Review Board without at least two years having passed since this person was last a member of this Board.
     3. That the April 8, 2022, Office of the City Clerk report OCC01001 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.2

Civida Board - Applicant Interviews and Appointment Recommendations

• Moved by: E. Rutherford
  1. That Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01002 be revised as per the discussion.
  2. That the April 8, 2022, Office of the City Clerk report OCC01002 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Executive Committee recommend to City Council:
     1. That the individuals listed in revised Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01002, be appointed to the Civida Board, for the term of May 1, 2022, to April 30, 2024.
     2. That the April 8, 2022, Office of the City Clerk report OCC01002 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.3

GEF Seniors Housing Board - Membership Report and Applicant Shortlisting

K. Stolarz, Deputy City Clerk, answered questions.

The following member of Administration's delegation answered questions:

• M. Plouffe, City Solicitor

• Moved by: A. Knack
  1. That Attachment 1 be added to the April 8, 2022, Office of the City Clerk report OCC01231, and that the actions, as set out in Attachment 1, be approved.
  2. That the April 8, 2022, Office of the City Clerk report OCC01231 be referred to the April 13, 2022, Executive Committee meeting for the purposes outlined in Attachment 1.
  3. That the April 8, 2022, Office of the City Clerk report OCC01231 remain private pursuant to sections 17 (disclosure harmful to personal privacy), 24 (advice from officials) and 27 (privileged information) of the Freedom of Information and Protection of Privacy Act.

  Due Date: April 13, 2022, Executive Committee

  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.4

Edmonton Salutes Committee - Applicant Interviews and Appointment Recommendations

• Moved by: E. Rutherford
  1. That Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01004 be revised as per the discussion.
  2. That the April 8, 2022, Office of the City Clerk report OCC01004 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Executive Committee recommend to City Council:
     1. That the individuals listed in revised Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01004, be appointed to Edmonton Salutes, for the term of May 1, 2022, to April 30, 2024.
     2. That the April 8, 2022, Office of the City Clerk report OCC01004 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

8.5

Energy Transition Climate Resilience Committee - Applicant Interviews and Appointment Recommendations

The following member of Administration's delegation answered questions:

• C. Heywood, Office of the City Clerk

• Moved by: J. Rice
  1. That Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01005 be revised as per the discussion.
  2. That the April 8, 2022, Office of the City Clerk report OCC01005 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  3. That Executive Committee recommend to City Council:
     1. That the individuals listed in Revised Attachment 1 of the April 8, 2022, Office of the City Clerk report OCC01005, be appointed to the Energy Transition Climate Resilience Committee, for the term of May 1, 2022, to April 30, 2024.
     2. That the April 8, 2022, Office of the City Clerk report OCC01005 remain private pursuant to sections 17 (disclosure harmful to personal privacy) and 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.
  
  

  In Favour (5)

  A. Knack, A. Sohi, J. Rice, E. Rutherford, and A. Stevenson

  
  
  
  Carried (5 to 0)

9.

Notices of Motion and Motions without Customary Notice

Mayor A. Sohi asked whether there were any Notices of Motion. There were none.

10.

Adjournment

The meeting adjourned at 5:59 p.m., Friday, April 8, 2022.